What to Look for in a Visitor Check-in Software?

 

A user-friendly visitor management system generates a positive impact on people like clients, job candidates, & guests. The visitor registration system shows your industry is forward-thinking & concerned about the safety of their employees and visitors alike. After all, no one wants to be met with the unoccupied desk & paper sign-in sheet, particularly when they are visiting for the first time. When it comes to the modern visitor management technology, there are numerous different alternatives, including front desk app. But like most of the things in life, you get what you pay for. Moreover, when it comes to your workplace safety, you can’t afford to cut corners. Here are five important features of electronic visitor sign-in software that should be included in the system you are looking for.

• Pre-Book Visitors

For businesses that regularly host various on-site events & conferences, the pre-booking attribute allows guests and visitors to pre-register the attendance before their arrival, efficiently reducing the check-in time from 1-2 minutes to a couple of seconds. The Visitor Management solutions in India offered by Veris gives you the option to request unique reference numbers as the final stage of the visitor check-in procedure, making the check-in procedure even easier. This can be done easily with a simple configuration. 

• Self-Service Check-In

The self-service check-in attribute means your guests do not have to wait for the front desk staff to be available. They can just use the electronic visitor sign-in. After they enter their name, the system will prompt them to sign-in any required documentation and print the guest badge. Once the visitor has completed the check-in, the software will alert appropriate team members through instant email, Slack, and a push notification on their laptop or mobile devices.

• Security Watch-list Cross-Check

One of the significant visitor management system attributes is a great emphasis on your workplace safety. Whenever your guest checks in, a visitor management system will review the pre-uploaded security watch-list to explore if they are on it. If the unauthorized person attempts to sneak-in, the visitor management system will alert appropriate personnel. Additionally, you can use software’s real-time reporting tools that help you to view the visitor history & lobby activity should an incident occur.

• Microsoft Outlook Integration

With the Microsoft Outlook integration, you can email visitors important information before their arrival. For instance, you can send a welcome email, parking instructions, Wi-Fi password, & details on how they have to check-in to your premises. You can also include the QR code for your visitors to scan whenever they arrive that helps them to speed-up their check-in procedure.

• Increases Efficiency

Think about how ineffective and obsolete paper-based systems are in today’s era. Nowadays, consider a system that takes benefit of state-of-the-art scanners, cameras, & software that helps to screen your guests or visitors, while rapidly registering & badging them and at the same time you make them feel welcome. It will also save the time of your lobby staff, as they can pre-register your guests & automatically notified about their arrival.

Above all else, the most essential component of the visitor management software is a streamlined and intuitive user interface. If the software is clunky and difficult to use, the employees wouldn’t be willing to use it for a long time. Think of visitor management software not only as a framework for control but also as the opportunity to bring great customer experience. It is a welcome mat for your guests coming to your premises. The visitor management system sets the right expectations & assures a defined, reliable repeatable procedure for welcoming visitors into your office.

Businesses Need to Keep Employees Happy. Here’s Why

Employees have a major role to play in the success of any organization and therefore we need to keep them happy, engaged as well as satisfied by, say, appreciating their hard work and accomplishments, responding to their feedback and deploying technology-enabled tools to ease their work. With Veris visitor management system and meeting room manager, you can eliminate your employees' mundane tasks and can provide a red carpet welcome to your guests.

To know more visit: https://www.getveris.com/businesses-need-to-keep-employees-happy-heres-why/

One Day in the Life of an IT Head

In any organization, the role of an IT head is always challenging. From deciding the best suitable technology for his/her organization to keeping the data safe and secure. Data is a powerful resource that can have a huge impact on your business. To make it easy and secure, Veris visitor management system is the best solution you can go for.

To know more visit: https://www.getveris.com/one-day-in-the-life-of-an-it-head/

Do You Have the Power of Real-Time Data Analytics?

We interact with brands today across multiple channels. Think telephones, emails, apps, social media, surveys, and more. Data explosion is real, thanks to rapid advancements in mobile technology and internet connectivity. IDC says that by 2025, worldwide data generation will grow to 175 zettabytes. Do you know how much that is? If each terabyte in a zettabyte was equivalent to a kilometer, that would mean 1,300 round trips to the moon (768,800 kilometers)!

Big data analytics has been around for years now. Businesses gather information, sift through, and analyze it to make critical decisions. They now have a way to delve into the whims and fancies of their customers, for product and service innovations. It also helps them increase work productivity and gain a competitive advantage. Not only is data analytics critical, but the quality of data is important too. Indeed, the average financial cost of poor quality data analysis for organizations has been estimated at $15 million per year. 

When we talk about data quality, terms like accuracy, reliability, consistency, and granularity comes to our mind. But, apart from those characteristics, a new aspect is becoming increasingly important: data analysis in real-time.

Importance of Real-Time Data Analytics

Big data is a massive arena. Not all information gathered is valuable for your company. To make it faster and more accurate, companies are now relying on real-time data analytics. This means systems that process and analyze information that was fed instantaneously, to generate meaningful information.

With access to real-time data analytics, companies can not just respond quickly to changing customer needs and preferences, they can change their offerings and marketing campaigns in response to the changing environment. Real-time analytics also means that problems can be identified early and corrective action can be implemented before things worsen. In addition, such data has also been found to improve customer services, by allowing employees immediate access to customer information. Real-time analytics is also great for top management to get a clear view of the business, whenever they need it. It also helps improve operational efficiency.

One of the key advantages of real-time data analytics is that is can help keep employees motivated. When employees can see where things are going wrong in real-time, they can correct their course of action immediately, achieving better performance and outcomes. 

The up-to-the-minute customer data, including their demographics, purchase history and preferences, help make quicker business decisions. Sales and customer-support dashboards can be instantly refreshed to provide enhanced customer experiences. It saves time, cost, and energy and can keep you one step ahead of the competition.

The Veris platform is also based on real-time analysis of employee and visitor information. Let’s see how.

Active Directory Integration 

Large companies have employees joining and leaving all the time. This often creates confusion. For example, a receptionist tries to reach an employee for parcel delivery, only to find out that they no longer work for the company. Consider a visitor trying to find the host on the visitormanagement software, and unable to do so because he or she is a new employee.

To avoid such embarrassment and waste of time, we have made it possible for our software to be integrated with the active directory, a real-time record of employees maintained by the HR department. This means that as soon as an employee joins or leaves the company, the visitor management software is upgraded instantaneously. This is useful in a huge number of scenarios:

·       Organizing Meetings: No longer will a team head invite unwanted people to meetings. Some employees may be on leave or some shifted to a different branch. 

·       Emergency Notifications: In times of crisis, security teams and emergency responders will have accurate lists of people in the building. The Veris system can send emergency notifications to these people accordingly. 

·       Awkward Mornings: A new employee will not be left stranded in the reception area, unable to log in. In such cases, they typically contact the HR personnel, one of whom asks the receptionist to let them enter. This is especially embarrassing in offices where there is an access-based entry. This can create a negative image of a brand for a new employee.

·       Accurate Data Analysis: You can rest assured that all data analysis is done by the Veris system, whether it is meeting room usage, visitor data analysis or employee attendance records is being done accurately, based on the actual number of employees in the office.

When done in real-time, data analytics provides a whole new paradigm in improving operational efficiency and keeping employees motivated. This leads to faster results and happy customers.

5 Things CTOs Must Do to Build Agile Teams

For any organization to survive and grow, agility in business is something that needs to be there. Like, we at Veris, known for the best office automation solution, in this challenging situation came up with Covid-19 ready visitor management system.
For creating an agile business CTOs could start with five main elements including- Encouraging Office Automation.

To know more visit: https://www.getveris.com/5-things-ctos-must-do-to-build-agile-teams-2/

Veris Covid-19 Offerings

Veris being the pioneer in visitor management system is always there to help you with the best office automation solutions. Our touchless visitor management system with advanced COVID-19 screening helps you protect your premises from this global pandemic.

To know more watch: Veris Covid-19 Offerings

Top 5 Most Loved Features of Our VMS

Veris visitor management system is the best office automation solution that allows your visitor self-check-in within few seconds. Our Real-Time dashboard and Advanced analytics help you track the movement of each and every visitor, also helps you to track the records easily from the system.

To know more visit: https://www.getveris.com/top-5-most-loved-features-of-our-vms/

4 Emerging Technologies Every CTO Should Know About

CTOs may be considered as the gatekeepers of technology adoption. In this role, they are required to fight the constant bombardment of hyped technologies, to choose the ones that will likely provide long-term benefits for the company. Technology infatuation is difficult to resist, especially with the massive influx of exciting technologies over the past decade.

So, here is a list of four emerging technologies that hold the promise of transforming business landscapes. Although a great deal of advancements has already taken place in these technologies, they can still be termed as “emerging’ since their full potential is yet to be unleashed.

•  Internet of Things (IoT) and Data Analytics 

IoT means different things to different people. To some it means smart cars and intelligent appliances. To leading CTOs, on the other hand, IoT-enabled systems represent a powerhouse of data generation. M2M (machine to machine) communication makes processes more efficient by reducing the need for human intervention. Not just that, it removes human biases from the equation and eliminates human errors.

With this, IoT offers businesses the most powerful currency for growth – Data. The estimate of IoT data generated in 2019 stands at more than 500 zettabytes (with one zettabyte being equal to one trillion gigabytes)! And, this is expected to grow exponentially. No wonder then that thought leaders like Bill Gates and Dr Judith Dayhoff say that IoT has given the inanimate world a “digital nervous system”.

The magnitude of data represents a huge opportunity as well as a major challenge for companies. This data can be used for anything, from market research to predictive analytics. It can empower businesses to find a competitive edge and target new consumers. Within a business, leaders will be able to gain comprehensive horizontal and vertical views. 

While businesses have acquired data for many years, they haven’t been able to leverage it completely. Large parts of data remain unused, which should be a concern for CTOs. Data is worthless if it cannot be presented in consumable formats.

•  5G Connectivity

Devices communicate over the internet, which means the role of cellular technology is vital. With speeds typically around 200Mbps and up to 1Gbps, 5G promises not only to be super-fast but also to provide increased network capacities and lower latency. This means thousands of internet-enabled devices and IoT sensors can run simultaneously and smoothly.

The results could be revolutionary. Businesses could live-stream events for millions of people at one place. Manufacturing robots could be empowered to ease tasks like assembly, packaging, and construction by communicating with one another. Driverless cars could become a reality. Technologies like Augmented Reality (AR) and Virtual Reality (VR) could change the way we educate students or train employees. 

5G could act as a catalyst for easy adoption and a higher number of use cases for these technologies. In India, 5G is expected to constitute 11% of mobile subscriptions by 2025, according to the 2019 Ericsson Mobility Report.

•  Cloud Computing 

Since vast quantities of data will be generated by devices, supported by 5G, most companies will be compelled to transition to a cloud infrastructure. If data is to be the new currency, businesses need to focus on storing this valuable asset and make it accessible to people from anywhere and at any time, while also protecting it from unauthorized access. 

Doing so will dramatically lower operational costs, lead to smoother infrastructure management, and offer flexibility to scale according to changing business needs. Everything from bandwidth to processing power can be scaled inside a cloud infrastructure. This will be important for businesses to manage fluctuating demand due to seasonality or economic cycles.

The security of data remains a top concern for global CTOs. The onus lies on the CTO to forge relationships with trusted partners that offer robust data protection solutions.

•   Facial Recognition

With devices already poised to provide such tremendous benefits, technologies like Facial Recognition can be brought into workplaces to enhance security, such a system called facial recognition based visitor management system. Companies can use this technology to provide a rich employee experience. This technology has multiple benefits from Visitor Management to Employee attendance through facial recognition. Instead of card punching, facial co-ordinates can become the source of attendance rolls, helping the HR/admin to prevent abuses like ‘buddy punching’ and increase the reliability of data related to productivity, wage theft, and absenteeism.

CTOs will increasingly feel the pressure of choosing the right technologies and ensuring acceptance within their organization. Even the most promising and fascinating technologies fail if they are not accepted by employees. The key to increasing technology effectiveness is ensuring they align seamlessly to employees’ everyday work habits. 

5 things CTOs must do to build agile teams

As we know that an agile business culture encourages innovation and increases the productivity of employees, therefore, there are few things that CTOs must do to build agile teams, for example- Encouraging Office Automation, etc.

To know more visit: https://www.getveris.com/5-things-ctos-must-do-to-build-agile-teams/

Atithi Devo Bhava – Your Guest is Your God. Do You Give Your Guest the Welcome they Deserve?

The ancient Indian tradition of treating the guest as a God has remained relevant, irrespective of the major technological and cultural shifts the nation has seen. The phrase, “Atithi Devo Bhavah,” has taken on different avatars over time, but the core principle remains the same. The guest is a much awaited and welcome person, their needs are to be met meticulously and we need to do everything in our power to make their visit a memorable one.

Welcoming guests to your office isn’t any different. When a visitor enters your office premises, what they see and experience form their first impression of your organization. Whether it is your clients, job candidates or business associates, positive experiences are the steppingstones to long-lasting business relationships. It also sets your organization apart from the rest, if you welcome your guest as valuable visitors.

To give such a red-carpet welcome to your valued atithi, all you need to do is implement a simple, smart and intuitive visitor management system. Veris can help transform your workspaces, to provide your visitors the welcome they deserve.

Hassle-Free Registration Process

Impress your visitors with super-fast self-service check-in kiosks at the reception, so that they don’t have to depend on a receptionist to manually log in their details. No matter how specific the company is about greeting visitors, receptionists are often overloaded and unable to address visitor queries promptly. With the kiosks in place, receptionists would become free to address all questions, with a smile.

All key visitor details, such as name, address, photo ID, etc., will be captured by the system, leaving the receptionist free to receive guests warmly. Instead of asking visitors to fill in manual log books, a self-serve digitized access system, customized with your company logo, color theme and more, will create just the right brand experience, enabling a favourable first impression.

Avoid Long Queues at Security Checks 

With the Veris system, you can pre-register guests and simply send them an automatic QR code-based message or email, complete with the GPS coordinates, parking instructions and meeting room numbers. Invites can be easily created from Google Suite, Outlook Calendar or any other scheduler you already use. This includes sending out bulk invites to attendees of conferences, seminars or any other office events.

This enables visitors to avoid long queues at the security check points, where traditionally they would have been asked to manually enter extensive details into a log book. The system remembers returning guests, making the registration process faster and smoother every time. Visitor badges can be pre-printed for invited visitors, allowing easy authentication and fast check-outs.

Instant Notifications to Hosts

No matter how comfortable or inviting your office lobby is, visitors would want to spend as little time there as possible. Also, they certainly won’t appreciate if the host makes them wait for too long or totally forgets about them. The Veris visitor management system instantly sends notifications via email, app notifications and mobile messages to the host, as soon as their visitor checks in. They can immediately notify the receptionist, in case a delay is expected or send a message directly to the guest, asking them to proceed in.

Visitor Verification via Facial Recognition Technology

Facial recognition-based authentication allows greater efficiency and security in the registration process. Employees’ attendance can also be facilitated through the use of facial recognition. This technology can also be used to red flag or blacklist certain people. This ensures that unwanted or uninvited people are not granted access to the office premises at any cost.

Welcome Guests in a Highly Secure Environment

Empower your admin and security staff to comprehensively track each visitor within the premises in real time. With a centralized dashboard, they can see how many visitors have signed in, signed out and the names of the people they met, even within a sprawling office area. In case a visitor overstays their welcome, the system generates an alarm to notify the security staff. The system supports the creation of blacklists and firelists, so that specific people can be barred from entering and evacuation processes can be carried out quickly and efficiently during emergencies.

The Veris visitor management solution not only ensures a red-carpet welcome for visitors but also educates your organization about various loopholes and inefficiencies. With comprehensive, yet understandable, analytics and reports generated by the system, you can anticipate common visitor needs, peak visitor hours and other metrics to optimize resource utilization too.

How to Win Business and Impress Clients with the Right Meeting Etiquette

With veris visitor management system and meeting room manager, give your guests a red carpet welcome and a smooth and seamless meeting experience as when you make your visitor feel special and value them, you’re already well on your way to build a strong relationship.

To know more visit: https://www.getveris.com/how-to-win-business-and-impress-clients-with-the-right-meeting-etiquette/

Data is the new world currency. Have you encashed yours?

Find it difficult to manage a huge amount of data? We, at Veris, have designed in-built data analytics into its smart visitor management software. Data gathered from different systems that are synced or integrated with the visitor management system is brought together on to a single dashboard.

For more details visit: https://www.getveris.com/data-is-the-new-world-currency-have-you-encashed-yours/

Our Custom-Built Meeting Room Display is Winning Hearts, Here's Why

Effective meetings are a culmination of many factors. The presence of the right people at the right time and in the right place might sound trivial. But imagine the number of manhours a company can lose if meetings are disrupted because of miscommunications. Modern meeting systems need to do more than just facilitating communication. It is all about hassle-free bookings and scoring a favourable first impression for your brand.

With our 10.1” multitouch and stylish meeting room displays, not only can you say goodbye to meeting room squatters and interrupted sessions, but also add sophistication and personality to your workplace conference area.

Booking Rooms Has Never Been So Easy

Fitted elegantly outside each meeting room, the Veris meeting room display system serve as booking kiosks to promptly set up ad-hoc meetings. Just enter your official email address, meeting duration and confirm. Alternatively, you can also set up meetings and send calendar invites right from Google or Outlook calendar on your smartphone or laptop. This immediately gets reflected on the display outside the meeting room. You can see the booking status of each room and upcoming meetings on these screens in real-time. This includes a detailed description of the organizer, meeting agenda and list of invitees.

Colour Coding Schemes to Signal Room Availability

The LED-enabled meeting room tablet is a smart and fast way of communicating room availability, as you glide through the conference area looking for an appropriate room. Different colour shades (red, green or blue) will instantly tell you about room availability and make it easier for you to spot a vacant room quickly. This is also a great way to avoid meeting interruptions.

The Next-Gen Office Experience

The Veris meeting room display can easily integrate your company logo, background colour and brand elements and become an extension of your corporate culture. Impress clients and other stakeholders with such branding initiatives.

Managing Office Space with Efficiency

Real-time meeting room availability status allows you to plan and manage resources effectively. Additionally, the ‘start meeting’ and ‘end meeting’ buttons support resource optimisation. The ‘start meeting’ button initiates the meeting. With this, the display can detect and eliminate any unattended meetings, thereby freeing up space for the next meeting. So even if you’ve forgotten to inform the admin about a cancelled meeting, the display will do so on your behalf. It waits for a predefined amount of time and, in case a meeting is not initiated during this duration, the system cancels the meeting and shows the room as available. The ‘end meeting’ button lets you know that the room has become available again. So, the display can detect if a meeting ends early and marks the room as available for use. Say goodbye to problems like ‘ghost meetings’ or ‘double bookings’ with an intuitive and sophisticated display.

Centralized Control of all Displays 

From centrally downloading and upgrading applications to switching on/off displays at a particular time, all functions can be managed from a single mobile device. This ensures low energy utilization and tracks any downtimes.

Protection from Thefts and Espionage

Meeting rooms are places where key discussions take place. Not only do offices want to optimize meeting room resources, but also ensure the integrity of these rooms is kept intact to prevent security breaches. The Veris meeting room displays can be fitted with RFID or NFC cards, to add a double layer of protection. The rooms can then be accessed only by designated employees, protecting the infrastructure from theft or espionage. 

Flexibility in Scheduling 

In case meetings go for longer than anticipated, or ends quickly, the “extend meeting” or “end meeting” buttons on the display can help you communicate the changes promptly with the system. This also helps the admin department to track actual meeting room usage hours, rather than relying on booking timings. 

The Veris Meeting Room Display is an easy fit for your innovative business environment. It blends into your everyday workflow, making scheduling and conducting meetings a breeze. 

What do Visitors Want from Today’s Workplace?

Today visitors are very conscious of the kind of experience a company offers, right from the moment they step in through the front door. They would appreciate a seamless and streamlined check-in process, which is both efficient and trustworthy.

To know more visit- https://www.getveris.com/what-do-visitors-want-from-todays-workplace/

Make your premises COVID-19 ready

With the COVID 19 bringing the world to a screeching halt, we know what's on your mind. The most fundamental question being ‘How can I protect my premises, my people & my guests during these uncertain times of contagious illnesses and lurking lockdowns?’ As a customer-centric organization, we have found an answer.  We have built a secure and touch-less suite of offerings to tackle just that. 

COVID-ready Visitor Management 

You asked and we created. We have built an advanced and interactive COVID-19 ready visitor management module which sensitizes your visitor, screens them for possible symptoms, alerts your security teams and highlights their exposure to illness.

Touch-free Staff attendance

We have built a friction-less alternative to help you replace redundant biometric-based attendance and strengthen the fight in flattening the COVID curve. Our facial recognition-based staff attendance is speedy, simple and secure.

Face recognition is the fastest and most reliable way of recording staff attendance. It captures, detects and verifies. Unlike bio-metrics, facial recognition-based attendance is a contact-less way to identify and authenticate employees. Our module allows you to capture live employee pictures, daily,. This helps to guard against the practice of proxy attendance.

We enable your teams to generate regular user-friendly attendance reports and track attendance analytics, month on month. Add creative background images to your Veris Visitor application to educate your guests on safety and sanitization. Create a COVID screening form to your visitor process and select which visitor category you’d prefer to screen. A 'yes' to any question allows you to trigger varied responses. For e.g. - denying badge printing or showing caution alerts. Alert your security teams and/or the host about a possibly infected visitor as soon as such a visitor checks-in.

Our New COVID screening feature is built to save your day, your premise and your people from possible exposure to infected guests.

Front Desk Management Software, Ipad Reception App for Enterprises

Veris front desk management system enables enterprises to automate major front desk operations such as tracking employee's attendance, visitor tracking, record and manage the delivery packages.

Face Recognition Based Sign In

Facial recognition within an iPad check-in system means faster processing and lower wait times, given that it takes just seconds for the software to identify a face. More importantly, it completely eliminates the risk of human error or fraud.

Lost in a Sea of Logbooks? Get your Visitor Management System today!

Still using those tattered old registers to record the next late seated employee, material inward or lost item? Declare war on this outdated method of data collection which is tiresome, cumbersome and simply inefficient. Simplify your life by switching to a one-stop front desk automation solution.

'Veris Front desk' to the rescue:

Veris Front desk -Visitor Management System is your ship to cross this sea of suffering and paperwork. Our power-packed portfolio of modules seeks to digitize every minute process you deal with at the desk. Our range includes late tracking, staff attendance, lost and found records, inventory management, feedback capture, and material management. You are one step away from a secure, seamless and stylish way of automating your front desk world. 

Entering the decade of unified workspaces:

Workplaces today are more than cubicles with computers, where employees sit all day completing mundane tasks. They have transformed into instant access environments, where teams communicate and collaborate actively, to further their career ambitions and accomplish the company’s goals. This requires highly integrated organizations, where employees experience a seamless environment that drives efficiency, innovation, and growth. Read our latest blog to find out about technology adoption in an era of unified workspaces.