Why Choose Conference Room Booking Software in your Office Premises?

 

Every industry has its challenges that they struggle with, but the universal issue which plagues numerous companies is inefficiencies surrounding booking conference rooms. Think about it: how much time do you and your employees spend booking meetings & communicating details, only to walk over to the meeting room you booked to find another meeting taking place? Not only do such discrepancies waste time, but they also waste efforts. Fortunately, there is a solution—one that seamlessly integrates into your office premises so that you can cut down on the time & effort spent booking meetings and that particular solution is conference room management software by Veris. There are a few reasons to choose conference room scheduling solutions for your premises –

• Enhance Room Efficiency Across the Premises

Wasted space is the major killer of profitability, but with the conference room schedule display, facilities managers can obtain a full picture of meeting room usage & make adjustments thanks to the real-time data. Because of this insight, there is a better conference room management transparency. Conference room scheduling software helps to keep track of who is using the workspaces that makes planning things such as the number of rooms required in an office & the size of each conference room much easier for the facilities managers. They get better precision when planning spaces, & create areas which fix the particular need and fill the gap in current meeting room alternatives.

• Centralized Meeting Room Booking

Conference room scheduling lets you adopt a single standardized procedure for better management of the workspace from the self-service or centrally managed outlook. Users can select meeting rooms based on location, capacity, attribute, or fixture. The users can have varying levels of permissions depending on their level of access or authority – such as being endorsed to read-only, request or directly book a conference room, or no access to see conference room at all. All such settings are configurable.

• Conference Room Booking Ease-of-use

Conference room booking system offers an easy-to-use drag & drop functionality that minimizes the number of clicks & keystrokes needed to make & update reservations. For instance, moving a booking takes just two or three mouse clicks and shows you the details of the booking, & all relevant stakeholders are updated automatically.

• Improve Visibility of Workplace and Productivity of The Employee

No more variance over the double-booked rooms & miscommunicated conference locations. Employees can book meeting rooms with assurance with the help of real-time meeting room availability viewing & booking. Conference room display software enhances the time efficiencies by eliminating the margin for wasted time & space. It streamlines the procedure of booking a meeting room & communicating room details so that the team can spend less time planning a meeting and spend more time in attending their meeting.

Conference room booking software can entirely transform the way your industry schedules & holds meetings for better productivity. The innovative meeting room booking software from Veris works to solve the costly workplace missteps which cause non-productivity & inefficient time use. Looking for a conference room booking software that will boost your workplace efficiencies & save money? The team of Veris is here to help you with a solution that fits with your industry’s needs.

Reasons for Implementing Electronic Visitor Sing-in System

Welcoming guests is the major key for the success of any organization including schools, hospitals, and large corporations. Visitors play the most important role in various sectors like education, finance, manufacturing & other industries, and they are a vital part of sustained success in numerous fields. However, having visitors at your facilities does not have to mean sacrificing safety. The Electronic Visitor The sign-in system from Veris will help you efficiently & effectively welcome your visitors while maintaining control over who gets in, how long the visitor stays & what parts of your facilities the visitor is able to access. Following are the reasons to implement a visitor tracking system in your premises –

·        Know your Guests

Having an ability to control planned & unplanned visitors, while they are visiting your premises, will help greatly in reducing risks & providing enhanced safety. The visitor front desk app is efficient to provide a complete set of safety in your entire premise. By using the visitor management solution by Veris allows your guests to pre-register their visit & enter the relevant details about them at the time of pre-registration, you can quickly enter their details pertaining to their visit.

• Maintain Guests Database

Staying abreast with the guests’ the database is vital to mark frequent visitors. To avoid the entry of the same user details every time & save time, the visitor management system by Veris keeps a database of past visitors. It helps the creation of the visitor pass quickly, as safety person is simply needed to retrieve visitor information from past records, eliminate the need for re-entering the data in the process.

• Create the Professional Image 

By eliminating long waiting lines in your lobby & processing visitors quickly & efficiently, you can help to boost the image of your company. The reception management systems by Veris create an efficient & streamlined experience that your guests will remember & appreciate. There are some visitor management systems that are integrated with Microsoft Outlook so that you can automatically alert hosts of their guests’ arrival via email & also send visitors meeting confirmations via mail.

• Generate Visitor Report

Another major advantage of having automated visitor check-in app is that admin and security can generate numerously reports in different formats including Excel, CSV Word, PDF, & RTF. They can generate reports of guest punch details, visitor access denied, pre-registered visitors, pass validity, enrolment status, and more.

• Visitor E–pass/Paper Pass Creation

Visitor Management System provides options to generate either an electronic pass with access rights or the paper pass for guests with information like visitor name, contact details, photograph, and organization name & escort name. It also maintains the records of all materials guest is carrying & his/her ID-proof for safety purpose.

The Bottom Line

Maybe your organization has not yet experienced compliance issues due to the outdated visitor management system. Regardless, the electronic visitor management software is the safety & compliance need for any surveillance team. Without it, the premise is left open to risks. Visitor management needs to be more than the logbook. It should offer visibility, enable compliance, & facilitate communication with front-desk employees & security staff. Add a visitor management system by Veris to protect your business more effectively.

Meeting Room Scheduler

Veris meeting room booking system, suitable for businesses of all sizes, helps you manage and schedule your meetings without any hassle. Our meeting room scheduler helps you book your conference room via outlook or G-suite calendar.

To know more visit: https://www.getveris.com/meeting-room-system/

Meeting Room Manager

A defined meeting objective, having concerned people being notified and a meeting room with all necessary facilities to start on time is the one that enables a smarter meeting.
All this can be done with super ease with Veris Meeting Room Manager which optimizes both your meeting and cost.

To know more visit: https://www.getveris.com/the-cost-of-inefficient-meetings-for-business/

How to Win Business and Impress Clients with the Right Meeting Etiquette

With veris visitor management system and meeting room manager, give your guests a red carpet welcome and a smooth and seamless meeting experience as when you make your visitor feel special and value them, you’re already well on your way to build a strong relationship.

To know more visit: https://www.getveris.com/how-to-win-business-and-impress-clients-with-the-right-meeting-etiquette/

Top 5 Most Loved Features in Our MRM

Isn't booking up a meeting room becoming a task involving a lot of planning to make things fall into place?  We, at Veris, are here for you to help you out with our integrated meeting room manager to solve your meeting scheduling problems.
Take a look at the 5 key ways in which our meeting room scheduler is helping companies conduct smooth and efficient meetings across the board.

Visit: https://www.getveris.com/top-5-most-loved-features-in-our-mrm/

Our Custom-Built Meeting Room Display is Winning Hearts, Here's Why

Effective meetings are a culmination of many factors. The presence of the right people at the right time and in the right place might sound trivial. But imagine the number of manhours a company can lose if meetings are disrupted because of miscommunications. Modern meeting systems need to do more than just facilitating communication. It is all about hassle-free bookings and scoring a favourable first impression for your brand.

With our 10.1” multitouch and stylish meeting room displays, not only can you say goodbye to meeting room squatters and interrupted sessions, but also add sophistication and personality to your workplace conference area.

Booking Rooms Has Never Been So Easy

Fitted elegantly outside each meeting room, the Veris meeting room display system serve as booking kiosks to promptly set up ad-hoc meetings. Just enter your official email address, meeting duration and confirm. Alternatively, you can also set up meetings and send calendar invites right from Google or Outlook calendar on your smartphone or laptop. This immediately gets reflected on the display outside the meeting room. You can see the booking status of each room and upcoming meetings on these screens in real-time. This includes a detailed description of the organizer, meeting agenda and list of invitees.

Colour Coding Schemes to Signal Room Availability

The LED-enabled meeting room tablet is a smart and fast way of communicating room availability, as you glide through the conference area looking for an appropriate room. Different colour shades (red, green or blue) will instantly tell you about room availability and make it easier for you to spot a vacant room quickly. This is also a great way to avoid meeting interruptions.

The Next-Gen Office Experience

The Veris meeting room display can easily integrate your company logo, background colour and brand elements and become an extension of your corporate culture. Impress clients and other stakeholders with such branding initiatives.

Managing Office Space with Efficiency

Real-time meeting room availability status allows you to plan and manage resources effectively. Additionally, the ‘start meeting’ and ‘end meeting’ buttons support resource optimisation. The ‘start meeting’ button initiates the meeting. With this, the display can detect and eliminate any unattended meetings, thereby freeing up space for the next meeting. So even if you’ve forgotten to inform the admin about a cancelled meeting, the display will do so on your behalf. It waits for a predefined amount of time and, in case a meeting is not initiated during this duration, the system cancels the meeting and shows the room as available. The ‘end meeting’ button lets you know that the room has become available again. So, the display can detect if a meeting ends early and marks the room as available for use. Say goodbye to problems like ‘ghost meetings’ or ‘double bookings’ with an intuitive and sophisticated display.

Centralized Control of all Displays 

From centrally downloading and upgrading applications to switching on/off displays at a particular time, all functions can be managed from a single mobile device. This ensures low energy utilization and tracks any downtimes.

Protection from Thefts and Espionage

Meeting rooms are places where key discussions take place. Not only do offices want to optimize meeting room resources, but also ensure the integrity of these rooms is kept intact to prevent security breaches. The Veris meeting room displays can be fitted with RFID or NFC cards, to add a double layer of protection. The rooms can then be accessed only by designated employees, protecting the infrastructure from theft or espionage. 

Flexibility in Scheduling 

In case meetings go for longer than anticipated, or ends quickly, the “extend meeting” or “end meeting” buttons on the display can help you communicate the changes promptly with the system. This also helps the admin department to track actual meeting room usage hours, rather than relying on booking timings. 

The Veris Meeting Room Display is an easy fit for your innovative business environment. It blends into your everyday workflow, making scheduling and conducting meetings a breeze. 

Veris Meeting Room Manager: Seamless Scheduling, Easy Booking and Continuous Optimization

Sometimes booking a meeting room on short notice could be a big hassle. There can be issues such as the availability of a right-sized meeting room or double bookings. To address all these concerns, for your ease, Veris has launched the Meeting Room Manager.
To know more visit- https://www.getveris.com/veris-meeting-room-manager-seamless-scheduling-easy-booking-and-continuous-optimization/