Why Choose Conference Room Booking Software in your Office Premises?

 

Every industry has its challenges that they struggle with, but the universal issue which plagues numerous companies is inefficiencies surrounding booking conference rooms. Think about it: how much time do you and your employees spend booking meetings & communicating details, only to walk over to the meeting room you booked to find another meeting taking place? Not only do such discrepancies waste time, but they also waste efforts. Fortunately, there is a solution—one that seamlessly integrates into your office premises so that you can cut down on the time & effort spent booking meetings and that particular solution is conference room management software by Veris. There are a few reasons to choose conference room scheduling solutions for your premises –

• Enhance Room Efficiency Across the Premises

Wasted space is the major killer of profitability, but with the conference room schedule display, facilities managers can obtain a full picture of meeting room usage & make adjustments thanks to the real-time data. Because of this insight, there is a better conference room management transparency. Conference room scheduling software helps to keep track of who is using the workspaces that makes planning things such as the number of rooms required in an office & the size of each conference room much easier for the facilities managers. They get better precision when planning spaces, & create areas which fix the particular need and fill the gap in current meeting room alternatives.

• Centralized Meeting Room Booking

Conference room scheduling lets you adopt a single standardized procedure for better management of the workspace from the self-service or centrally managed outlook. Users can select meeting rooms based on location, capacity, attribute, or fixture. The users can have varying levels of permissions depending on their level of access or authority – such as being endorsed to read-only, request or directly book a conference room, or no access to see conference room at all. All such settings are configurable.

• Conference Room Booking Ease-of-use

Conference room booking system offers an easy-to-use drag & drop functionality that minimizes the number of clicks & keystrokes needed to make & update reservations. For instance, moving a booking takes just two or three mouse clicks and shows you the details of the booking, & all relevant stakeholders are updated automatically.

• Improve Visibility of Workplace and Productivity of The Employee

No more variance over the double-booked rooms & miscommunicated conference locations. Employees can book meeting rooms with assurance with the help of real-time meeting room availability viewing & booking. Conference room display software enhances the time efficiencies by eliminating the margin for wasted time & space. It streamlines the procedure of booking a meeting room & communicating room details so that the team can spend less time planning a meeting and spend more time in attending their meeting.

Conference room booking software can entirely transform the way your industry schedules & holds meetings for better productivity. The innovative meeting room booking software from Veris works to solve the costly workplace missteps which cause non-productivity & inefficient time use. Looking for a conference room booking software that will boost your workplace efficiencies & save money? The team of Veris is here to help you with a solution that fits with your industry’s needs.

Reasons for Implementing Electronic Visitor Sing-in System

Welcoming guests is the major key for the success of any organization including schools, hospitals, and large corporations. Visitors play the most important role in various sectors like education, finance, manufacturing & other industries, and they are a vital part of sustained success in numerous fields. However, having visitors at your facilities does not have to mean sacrificing safety. The Electronic Visitor The sign-in system from Veris will help you efficiently & effectively welcome your visitors while maintaining control over who gets in, how long the visitor stays & what parts of your facilities the visitor is able to access. Following are the reasons to implement a visitor tracking system in your premises –

·        Know your Guests

Having an ability to control planned & unplanned visitors, while they are visiting your premises, will help greatly in reducing risks & providing enhanced safety. The visitor front desk app is efficient to provide a complete set of safety in your entire premise. By using the visitor management solution by Veris allows your guests to pre-register their visit & enter the relevant details about them at the time of pre-registration, you can quickly enter their details pertaining to their visit.

• Maintain Guests Database

Staying abreast with the guests’ the database is vital to mark frequent visitors. To avoid the entry of the same user details every time & save time, the visitor management system by Veris keeps a database of past visitors. It helps the creation of the visitor pass quickly, as safety person is simply needed to retrieve visitor information from past records, eliminate the need for re-entering the data in the process.

• Create the Professional Image 

By eliminating long waiting lines in your lobby & processing visitors quickly & efficiently, you can help to boost the image of your company. The reception management systems by Veris create an efficient & streamlined experience that your guests will remember & appreciate. There are some visitor management systems that are integrated with Microsoft Outlook so that you can automatically alert hosts of their guests’ arrival via email & also send visitors meeting confirmations via mail.

• Generate Visitor Report

Another major advantage of having automated visitor check-in app is that admin and security can generate numerously reports in different formats including Excel, CSV Word, PDF, & RTF. They can generate reports of guest punch details, visitor access denied, pre-registered visitors, pass validity, enrolment status, and more.

• Visitor E–pass/Paper Pass Creation

Visitor Management System provides options to generate either an electronic pass with access rights or the paper pass for guests with information like visitor name, contact details, photograph, and organization name & escort name. It also maintains the records of all materials guest is carrying & his/her ID-proof for safety purpose.

The Bottom Line

Maybe your organization has not yet experienced compliance issues due to the outdated visitor management system. Regardless, the electronic visitor management software is the safety & compliance need for any surveillance team. Without it, the premise is left open to risks. Visitor management needs to be more than the logbook. It should offer visibility, enable compliance, & facilitate communication with front-desk employees & security staff. Add a visitor management system by Veris to protect your business more effectively.

Choosing the right front-desk sign-in app

You might have already built a list of softwares, best suited for your business in order to make your workplace a smart one!
The first step toward moving forward in this direction is to start with a smart front-desk sign-in app and other hardware that fits your reception area. The good news comes with Veris!
The best part is it doesn’t need much hardware. The visitor is greeted by a suave looking iPad or tablet wherein the visitor can check-in by filling all relevant details further to automatically print a badge with a connected printer. The iPad looks premium, it adds value to your brand and works significantly for your brand perception.

The functionality of the front-desk sign-in app.
Functionality is the primary goal of any software and perception is second. Veris is a renowned name in the facility management industry, well known for the front-desk sign-in app it provides!

One of the reasons why organisations are perceiving the idea of front-desk sign-in apps is that it complements the tasks of a receptionist and allows visitors to experience a hassle-free check-in experience.

Security Features of a Front-desk sign-in app.
Different security measures are employed by organisations to tackle the different requirements like, data security, female employee security, facility security, etc but accomplishing all of that from one measure was a major challenge. A critical feature of the sign-in app is to give you the leverage of tracking the location of your visitors in your premise real-time. It also allows you to search, sort, analyze, and retrieve visitor’s data at any given time.

Now the one which is developed by Veris has features like visitor verification, two-way communication between host and visitor, female employee tracking, which certainly makes it more than just a check-in app.

Such lucrative security and brand enhancement features make it demanding between innovative organisations, which are looking for a smart and safe environment for their business and people.

Admin dashboard of Front-desk sign-in app
The admin person of the sign-in app is provided with a customizable dashboard, from there admin can add customizable fields to be filled by visitors, download visitor data, invite people, configure venues, etc which makes it compatible to almost any organisation.

Unfortunately, some organisations are still dependent on conventional log books and it seems like data security, safer environment for employees and hassle-free facility management are not their concern.

Replace the dull paper logbook and manual processes with Veris sign-in app: a highly configurable, self-service app suite that is trusted by establishments worldwide!

Electronic Visitor Management System

Organizations are looking for innovative & environmentally friendly technologies to empower employees, visitors and all other stakeholders interacting with their business. The main goal is to remove friction from an ongoing process. Many organisations while on this inside adopt the most advanced technology to digitally transform their workplace; yet they many times completely overlook the need of technology to transform the very first interaction point- their lobby! Using conventional log books has its list of negative impacts. Impression, perception, security, data management, compliance, productivity…. all these possible spheres that can be hit if an electronic visitor management system is not in place. 

Why Electronic Visitor Management System?
Now to understand why an electronic visitor management system is important, let's have a look at the functionalities one could never get through with the boring log book:
• Capture authentic visitor data with pictures
• Your branding and Theme on the self-seviced kiosk
• A sleek iPad to replace the dusty logbook
• Guest Wi-Fi provisioning
• Active Directory/HRMS Integration
• Real-time Dashboards with Advanced Analytics
• GDPR Enabler
• Calendar Integration
• Bulk Invites
• and what not!

Customizability
Every visitor is supposed to enter some details while checking in at the reception and that could vary for different organizations. Let's talk about the conventional log book, you got your new log book printed for visitors to check in, the next day you realize that you may need few more of their details but since it's already printed, it cannot be edited but you always have the option to get another log book for your office, well an electronic visitor management system has an admin dashboard and you could add more fields at any time and even edit the existing ones. In other words, it's very easy to customize as per the changing needs.

Efficiency
The biggest application an electronic visitor management system has found is for multi-tenant buildings, basically a building with various number of companies working with respective processes on different floors and they have a single reception where their respective visitors register first and since the conventional log book is not dynamic so the visitor has to register again after reaching the designated company in the building which is ambiguous and frustrating for both visitor and staff, but now it is changing since an electronic visitor management is dynamic and visitors can select the designated company from the list in the tablet placed at the reception itself and proceed with check-in for the respective company that prevents the need of registering again.

Productivity
That is the biggest win offered by an electronic visitor management system
NO MORE
• Long queues for the visitors to register
• Security Breaches
• Unattended reception
• Hassled receptionist
• Paper wastage
The innovative electronic visitor management system is not only a smart device but also serves a great purpose for delighting your visitors. Not only it helps in ensuring the security of your office and staff but at the same time takes care of visitors and ease them with higher mobility by printing nice looking badges with their information on it and directs them to the exact department with no hassle to check-in again.

Visitor Management System for Schools

We always take a good care of our kids at home and want to ensure their highest level of security everywhere. When our kids go to school then it becomes school’s responsibility to ensure their well being but some incidents occurred recently put a question mark, on how secure today's schools are and when we are sending our kids to school, are we trusting the right people with our child. When it comes to visitor management system for schools, they are still using conventional forms of it i.e. a log book and a pen and whoever comes to these schools can easily fool the authorities with wrong information and later on after committing crime, run off the school premises and leaves no trace to track, would you really rely your child’s security on a notebook and a pen.

Why Employ visitor management system for schools
There are multiple reasons but in order to simplify it, let’s consider a scenario and find out if a visitor management system was installed, how that would have helped and even avoided such situation:

Scenario:
A fake Service Provider enters into school building: Cases of kidnapping are common in many countries and a country like India is already on the hot list, suppose an unknown person comes to your school with a bad intention of kidnapping a kid, he comes to your school reception and enters his name, phone number, address and moves on and these details that were supposed to be authentic are surely falsified, now he moves on and does whatever he came for and later on when school finds out about this, they rush to the same log book entry, Ask the receptionist or guards to recollect what he looked like, These front desk personnel; with the multitude of their responsibilities surely don’t focus on every face; and alas… the inefficiency leads to a dead end! This is a situation of high vulnerability, both for the child and his/ her family and for the school that has its reputation on-line!

Solution:
If a Visitor management system for schools would be employed at your reception then as soon as a person arrives at your reception it will require you to enter a name then, he would need to enter his mobile number and an OTP would be sent instantly to authenticate the mobile number, and no one will be able to not falsify that. After that he would be asked to show his government I.D so that visitor management software installed on iPad could take a picture and after that his current picture would be taken and then he would be given a temporary I.D card with all the details on it. Only then would he be allowed to proceed. Visitor management systems for school s have a dashboard for admins that provides the details about every entry made. For instance, Veris; India’s leading visitor management tool allows all visitor entries to be saved on the Veris cloud; so, it can be retrieved effortlessly without the effort of managing registers. Veris allows data management with smooth analytics and real-time reports of all visitor movement. Any bad incident can be avoided and tracked with authentic information.

Installation of visitor management system for school
You would be surprised to see that how easy it is to install such a smart and innovative visitor management system at your school’s reception, a cloud based smart visitor management system as offered by Veris comes with great compatibility and customization that would keep your reception free from registers. You would only have to keep a Tablet on your reception that would be connected to a small printer to print QR code enabled badges for visitors and all the information would be saved on cloud directly that would be accessible to you on live.veris.in/vms/login/ through any desktop. It’s a simple, hassle free visitor management system for school which is ideal to improve your commitment towards ensuring your responsibilities to those vulnerable kids and to their parents.

Benefit of installing visitor management system for school
You will be enjoying countless benefits from installing visitor management system at your school,
1. Your school image will improve.
2. Your commitment for security at your school premises will be enhanced.
3. Parents could easily rely on your school security for their children.
4. You will be able to stand out from other schools those which are not using such systems.
5. All the entries would be available, even the parents who were looking to get admission for their child, and you could contact them later.
6. Teachers could check in and check out and you could assure their timings.
7. Invite your visitors and give them authorized parking plus a QR code, which you could send from Veris mobile app on their cell phones, which they could scan at the reception and entry will be automatically captured without having them to manually enter their details.
8. Show your Brand/School logo on check in tablet screen to let visitors get your brand impression and get notified to every visitor.
9. Customise your visitor management system as per your requirement of details.

Veris Cloud Based Visitor Management System

A recent brand experience study revealed that 81% businesses believe that it is the brand experience that is a more effective driver of performance than even marketing communication. The same study, conducted by The Chartered Institute of Marketing, also found that 75% marketers agree that how to position the brand and its values plays a major role in most major business decisions. In fact, brand experience is the top priority for business across the globe, a trend that is expected to continue in 2019.

Why Brand Experience?

So, why are companies, large and small, so focused on brand experience? Well, Neilsen’s latest Total Audience report reveals that that largest single population that any business would target is made up of millennials and Gen Z, accounting for 48% of the total population. And, if businesses need to target this largest demographic, they have to give them what this target audience desires. CNBC is not the only one to report that millennials and Gen Zers prioritize experience over material possessions. They prefer to spend money on something that gives them a positive experience, rather than the usual big cars and luxury assets.

And, brand experience gives them just what they are looking for, since it focuses on providing a multi-sensory experience that will create a meaningful and long-lasting experience with a brand. In addition, this target audience is what has often been called “digital natives.” They love the advantages technology has to offer to simplify life.

So, what does all this have to do with a cloud-based visitor management system? The answer is simple – where does a visitor have the first experience of your business? At the doorstep of your premises, of course. This is, therefore, where the brand experience should begin.

Veris Brings the Gift of Customizability

Veris has developed visitor management software that offers amongst the highest levels of customizability in India. It allows businesses to provide visitors tailormade check-in and check-out processes that are user-friendly, fast and efficient, while providing a high level of security. Here’s a look at the features that can be customized to give visitors the perfect brand experience:

Customized Check-in

With the Veris guest management system, businesses get a tech-based solution for visitors to check-in at the premises. The welcome screen can be customized with your own logo and colors, while the information collected from the visitor can also be customized according to what data you would like to collect. This data can then be used for further analysis, as well as marketing efforts. You can add a brand message to the welcome screen as well. In fact, some companies in India have customized this visitor management system to provide a slide show, conveying company-specific information to visitors, between check-ins. The best part is that the visitor receives a quick, smooth and efficient experience of your business, right at the doorstep.

Customizable Dashboard

To ensure the highest levels of security, specific and customized monitoring of people entering and leaving your premises, the dashboard can be customized so that the admin or security team can monitor multiple remote locations simultaneously, in real time. With a simple drag-and-drop feature, the dashboard can be customized to provide emergency notifications, alerts and even generate compliance reports in the format of your choice for both audit and admin purposes. All the data can be saved in Excel or CSV format and securely stored on the cloud, with customized filters for targeted reporting.

Web Check-In & More

When you have people who frequently visit your premises or you invite certain people to your office, you can make the experience even more streamlined for them. With the admin being able to pre-fill 70% of the visitor’s data beforehand, all the person needs to do when they arrive is to have their picture clicked for the visitor’s badge and sign the NDA. To make it even more efficient, the invitee can actually fill in all the required information during their commute to your premises via the web check-in facility. All you have to do is send them the link with the invite. In addition, the host is notified as soon as the invitee checks in, so that you can give them a truly red-carpet welcome.

With a guest management system that allows you to choose the type of experience you want to give visitors of your business, you can truly create a luxurious brand experience for everyone. The visitor management software can also be customized to allow employees to efficiently and quickly check in and out of the premises, adding to employee satisfaction.

Visitor Management System (VMS)

We all come across the time when visitor management system was nothing more but entering our credentials/details on a piece of paper and it is still in practice while we are evolving with innovation and visitor management system is getting innovative and instead of papers businesses are employing smart visitor management tools for the ease of visitors. Data is very important for any business and you never know who is showing up on your door step, it could be a business lead or an asset employee going to register on a piece of paper, in order for you to access that information later at the end of the day you might end up going through all the entries made in your visitor management system which is nothing but just a piece of paper which could be associated with errors and most of the business won’t call it a dependable mode of visitor management system.

Latest Innovation in Visitor Management System

Veris brings you the latest innovation in visitor management system through reliable smart devices and portals for you visitors to register at your business concierge. A system which is so innovative as well as enough to make a smart impression about your business and as easy that a layman could use. We understand your business requirement that you may not want to hassle yourself with the wires and installation requirement of such a smart system, as a reason of that we bring the smartest cloud based data storage system which will keep you free from installing any hardware at your office and information will directly be stored in our smart cloud based system, which you could access anytime with ease.

Applications of smart visitor management System

Before I introduce you with the advantages of employing such smart management system, I want you to ask these questions from yourself.

• How often it happens to us that we make impression about anything we see or observe?
• How would you like to make an unforgettable impression about your business?
• How would you feel about a business where the first interaction is with a smart self-check-in device?
• Do my recurring visitors have to register again?
• Will I be notified about someone I am eagerly waiting for?
• Will I be able to showcase my logo?
• Is it easy to customize? 
• What if my internet goes down and the system goes offline?

Well if these are your questions or expectations from our visitor management system then the answer is yes to all of them. The best impression would be achieved by our self-check-in system through a device which will take all the required information you want with respective I.D photograph which will be available to you anytime. The recurring visitors can fetch details entered on prior visits and will be processed faster. You could enable the notification for arrival of you visitors. You could showcase your logo and even run a smart slideshow about your business brand. The biggest application of our smart visitor management system is that it is very easy to customize. Electric cut could be common in some cities and as a reason of that we provide smart data sync after internet recovery so as to not loose important data while the system was offline.

Go Green Go Smart Go Innovative Go VMS

Big organizations are struggling to go green and regular initiatives are taken to call themselves green organizations, we bring you the smart and impressive and innovative and green system which could be your first step towards making your place an environment friendly place, say no to papers to get details of your visitors, employ smart visitor management system(vms) to prove your dedication towards building a paperless work place. 

By employing our system, you are not only supporting the cause but you are also taking initiatives towards going innovative and smart.

For more information on Visitor Management System visit- https://www.getveris.com/