Visitor Registration System – An Additional Approach to Safety & Security

So, again the major concern is safety and security, isn't it! Do you still dependent on pen & paper technique for marking in & out timings of visitors who are entering & exiting from your premises? The world is developing very fast, especially the area of technology. It doesn’t matter whether you are in an organizational sector or at your home. When we talk about security, you have to be conscious about yourself & particular about choosing the security devices.

It is not only about the security; however, if you are in an organizational area, then it becomes someway very significant to generate the first impression as last. There is a general fact – first ‘impression is the last impression’, thus creating your first impression to your clients is vital. The electronic visitor check-in software looks sophisticated in the office premises not only it offers an enthralling impression of your premises but also endures the proper security.

What about Technology behind front desk software?

Apart from the looks & features, the most significant is the technology at which the working of visitor management software is based on. The electronic front desk system is based on facial reorganization technology. The facial identification software works by simply capturing the facial details of the individuals who are entering your premises. These facial details are stored in the database of your computer. And, when that person re-visits your premise, then the facial identification software again captures the facial details & then it performs the matching procedure by using a matching algorithm between older & newest captured patterns. When the visitor management software finds the same match, it grants authentication else, it denies the authentication process. Depending on the process safety is maintained at your premises. With cloud-based visitor management system, one can set lower priority individuals, and they can be prohibited from the particular area.

Benefits of Visitor Registration System

There are numerous advantages of the visitor registration system, such as –

• The visitor management system is very easy & fastest way of security.
• The system possesses a low installation charge.
•  It is a very cutting-edge means of technology for security that doesn’t demand buddy punching. 
• The visitor registration system has made everything automatic. Thus, there is no need to maintain piles of logbooks. The whole system is based on web-based and cloud-based technology.
• A visitor registraton system is a cost-effective way of security, having low maintenance cost.

The visitor Registration system can be used at any entrance which needs absolute safety. It can be used at the entrance of offices, schools, museums, and many other places. Thus, opt for the best visitor registration system offered by Veris and add absolute safety measures in your premises. 

Veris Visitor Management Software for Better Security & Accuracy

Do you know the fellow visitors who are visiting your place can also be dangerous under various circumstances! So, it is advised that you should be alerted in any case. But, the question is 'how'? How can you protect your premises from unwanted visitors? Are you sure that your living or working space is fully protected? Well! The questions are many, but the answer is just the one – the modern technological equipment that can actually solve all the queries is known as the visitor management software.

The visitor access control system is a biometric solution that is based on capturing the facial details of the people in the premises. The details which are captured by using the face recognition system are stored inside the database of the computer so that it can be referred to later.

After the first time enrollment process, when the individual visits the premise for the next time, the system again captures the facial details. With the help of the matching algorithm, the biometric device matches the newest captured patterns with the older patterns. When it finds the appropriate match, it grants the authentication to the individual.

Benefits of Visitor Tracking Software -

1. Eliminates the Need of a Receptionist - Are you paying your receptionist an amount that you could otherwise save using a digital way for the receptionist way? With an online visitor management system, you'll be adopting a digital, quick, and easily a manageable way to keep a record of the visitors who've visited your workspace. Visitor management software is also recognized as the receptionist management software. It is a great approach because you can get the necessary details of the visitors even after years.
2. Increase Your Visitor Security - With a front desk management system, you can instantly print customer visitor badges with names & photos. In addition, you have a visitor log-book, so you always know who was in your premises. And, this immediately improves your security & helps to protect you against theft and other risks.
3. Go Paperless - How much have you been spending on you visitor log-books on a yearly basis? Have a way to save this money? Adopt the new digital way to keep a record of your visitors and save all the money you have been spending on the visitor log-books.

Thus, the visitor management system can help you in saving money and time by providing you a better guard system. If looking for a reputable Visitor Management Software, you should get it from Veris. The visitor management system by Veris is a simple but powerful solution that fits a variety of customers, whether a high-security facility or small business, the software can be tailored to fit your needs.

Need of Smart Visitor Management System

Creating a secure environment for employees
Companies are looking to attract the best talent and to retain them. Organisations are attempting to attract the best employees with appealing modern work spaces and top-tier amenities to let them fall in love with the culture and environment. One of the most important aspects where companies are now looking to invest is towards their employee security and convenience, yes they do provide handsome health packages and compensatory perks but more and more organisation are looking at offering an ease of collaboration, taking away mundane activities from their jobs, automating them and replacing that time with options for recreational activities and added productivity.

Cost-effective visitor management solution
We should all know by now that safety & convenience is an important factor in optimizing performance at work. Organisations hire a small army of guards to optimise facility security but when it comes to everyday visitor verification, they still depend on conventional logbooks, while on the other hand many organisations have upgraded their visitor management system and taken it to the next level of digitization of visitor management. Companies like Veris are now building smart visitor management solutions in order to make any facility, the safest facility. But it doesn't just stop there. It also allows your receptionist to free-up for greeting, meeting & treating the visitor instead of being involved in the process of capturing details and coordinating with the host employee. On the other hand, the employees are also relieved of unnecessary visitor disturbances and calls from the reception. Veris also allows two-way communication between the visitor and the employee completely eliminating the need for human intervention. A win-win scenario for all involved!

Need to upgrade from a conventional visitor solution
This is starting to be a higher priority in workplace design and In order for businesses to better manage themselves, communicate, and share ideas, the information must flow outside of traditional hierarchal structures like conventional log books which is an outdated visitor solution but unfortunately being employed by a number of organisations.

The new art of visitor management
Digital Transformation might sound like a fad, but is very much a high priority for new age organisations driven by technology innovation and adoption.  Organisations concerned for their employees and assets are increasingly embracing this new approach to visitor management as it benefits the entire eco-system: Visitors, Employees, Admins and the management!

Choosing the right front-desk sign-in app

You might have already built a list of softwares, best suited for your business in order to make your workplace a smart one!
The first step toward moving forward in this direction is to start with a smart front-desk sign-in app and other hardware that fits your reception area. The good news comes with Veris!
The best part is it doesn’t need much hardware. The visitor is greeted by a suave looking iPad or tablet wherein the visitor can check-in by filling all relevant details further to automatically print a badge with a connected printer. The iPad looks premium, it adds value to your brand and works significantly for your brand perception.

The functionality of the front-desk sign-in app.
Functionality is the primary goal of any software and perception is second. Veris is a renowned name in the facility management industry, well known for the front-desk sign-in app it provides!

One of the reasons why organisations are perceiving the idea of front-desk sign-in apps is that it complements the tasks of a receptionist and allows visitors to experience a hassle-free check-in experience.

Security Features of a Front-desk sign-in app.
Different security measures are employed by organisations to tackle the different requirements like, data security, female employee security, facility security, etc but accomplishing all of that from one measure was a major challenge. A critical feature of the sign-in app is to give you the leverage of tracking the location of your visitors in your premise real-time. It also allows you to search, sort, analyze, and retrieve visitor’s data at any given time.

Now the one which is developed by Veris has features like visitor verification, two-way communication between host and visitor, female employee tracking, which certainly makes it more than just a check-in app.

Such lucrative security and brand enhancement features make it demanding between innovative organisations, which are looking for a smart and safe environment for their business and people.

Admin dashboard of Front-desk sign-in app
The admin person of the sign-in app is provided with a customizable dashboard, from there admin can add customizable fields to be filled by visitors, download visitor data, invite people, configure venues, etc which makes it compatible to almost any organisation.

Unfortunately, some organisations are still dependent on conventional log books and it seems like data security, safer environment for employees and hassle-free facility management are not their concern.

Replace the dull paper logbook and manual processes with Veris sign-in app: a highly configurable, self-service app suite that is trusted by establishments worldwide!

Electronic Visitor Management System

Organizations are looking for innovative & environmentally friendly technologies to empower employees, visitors and all other stakeholders interacting with their business. The main goal is to remove friction from an ongoing process. Many organisations while on this inside adopt the most advanced technology to digitally transform their workplace; yet they many times completely overlook the need of technology to transform the very first interaction point- their lobby! Using conventional log books has its list of negative impacts. Impression, perception, security, data management, compliance, productivity…. all these possible spheres that can be hit if an electronic visitor management system is not in place. 

Why Electronic Visitor Management System?
Now to understand why an electronic visitor management system is important, let's have a look at the functionalities one could never get through with the boring log book:
• Capture authentic visitor data with pictures
• Your branding and Theme on the self-seviced kiosk
• A sleek iPad to replace the dusty logbook
• Guest Wi-Fi provisioning
• Active Directory/HRMS Integration
• Real-time Dashboards with Advanced Analytics
• GDPR Enabler
• Calendar Integration
• Bulk Invites
• and what not!

Customizability
Every visitor is supposed to enter some details while checking in at the reception and that could vary for different organizations. Let's talk about the conventional log book, you got your new log book printed for visitors to check in, the next day you realize that you may need few more of their details but since it's already printed, it cannot be edited but you always have the option to get another log book for your office, well an electronic visitor management system has an admin dashboard and you could add more fields at any time and even edit the existing ones. In other words, it's very easy to customize as per the changing needs.

Efficiency
The biggest application an electronic visitor management system has found is for multi-tenant buildings, basically a building with various number of companies working with respective processes on different floors and they have a single reception where their respective visitors register first and since the conventional log book is not dynamic so the visitor has to register again after reaching the designated company in the building which is ambiguous and frustrating for both visitor and staff, but now it is changing since an electronic visitor management is dynamic and visitors can select the designated company from the list in the tablet placed at the reception itself and proceed with check-in for the respective company that prevents the need of registering again.

Productivity
That is the biggest win offered by an electronic visitor management system
NO MORE
• Long queues for the visitors to register
• Security Breaches
• Unattended reception
• Hassled receptionist
• Paper wastage
The innovative electronic visitor management system is not only a smart device but also serves a great purpose for delighting your visitors. Not only it helps in ensuring the security of your office and staff but at the same time takes care of visitors and ease them with higher mobility by printing nice looking badges with their information on it and directs them to the exact department with no hassle to check-in again.

Visitor Management System for Schools

We always take a good care of our kids at home and want to ensure their highest level of security everywhere. When our kids go to school then it becomes school’s responsibility to ensure their well being but some incidents occurred recently put a question mark, on how secure today's schools are and when we are sending our kids to school, are we trusting the right people with our child. When it comes to visitor management system for schools, they are still using conventional forms of it i.e. a log book and a pen and whoever comes to these schools can easily fool the authorities with wrong information and later on after committing crime, run off the school premises and leaves no trace to track, would you really rely your child’s security on a notebook and a pen.

Why Employ visitor management system for schools
There are multiple reasons but in order to simplify it, let’s consider a scenario and find out if a visitor management system was installed, how that would have helped and even avoided such situation:

Scenario:
A fake Service Provider enters into school building: Cases of kidnapping are common in many countries and a country like India is already on the hot list, suppose an unknown person comes to your school with a bad intention of kidnapping a kid, he comes to your school reception and enters his name, phone number, address and moves on and these details that were supposed to be authentic are surely falsified, now he moves on and does whatever he came for and later on when school finds out about this, they rush to the same log book entry, Ask the receptionist or guards to recollect what he looked like, These front desk personnel; with the multitude of their responsibilities surely don’t focus on every face; and alas… the inefficiency leads to a dead end! This is a situation of high vulnerability, both for the child and his/ her family and for the school that has its reputation on-line!

Solution:
If a Visitor management system for schools would be employed at your reception then as soon as a person arrives at your reception it will require you to enter a name then, he would need to enter his mobile number and an OTP would be sent instantly to authenticate the mobile number, and no one will be able to not falsify that. After that he would be asked to show his government I.D so that visitor management software installed on iPad could take a picture and after that his current picture would be taken and then he would be given a temporary I.D card with all the details on it. Only then would he be allowed to proceed. Visitor management systems for school s have a dashboard for admins that provides the details about every entry made. For instance, Veris; India’s leading visitor management tool allows all visitor entries to be saved on the Veris cloud; so, it can be retrieved effortlessly without the effort of managing registers. Veris allows data management with smooth analytics and real-time reports of all visitor movement. Any bad incident can be avoided and tracked with authentic information.

Installation of visitor management system for school
You would be surprised to see that how easy it is to install such a smart and innovative visitor management system at your school’s reception, a cloud based smart visitor management system as offered by Veris comes with great compatibility and customization that would keep your reception free from registers. You would only have to keep a Tablet on your reception that would be connected to a small printer to print QR code enabled badges for visitors and all the information would be saved on cloud directly that would be accessible to you on live.veris.in/vms/login/ through any desktop. It’s a simple, hassle free visitor management system for school which is ideal to improve your commitment towards ensuring your responsibilities to those vulnerable kids and to their parents.

Benefit of installing visitor management system for school
You will be enjoying countless benefits from installing visitor management system at your school,
1. Your school image will improve.
2. Your commitment for security at your school premises will be enhanced.
3. Parents could easily rely on your school security for their children.
4. You will be able to stand out from other schools those which are not using such systems.
5. All the entries would be available, even the parents who were looking to get admission for their child, and you could contact them later.
6. Teachers could check in and check out and you could assure their timings.
7. Invite your visitors and give them authorized parking plus a QR code, which you could send from Veris mobile app on their cell phones, which they could scan at the reception and entry will be automatically captured without having them to manually enter their details.
8. Show your Brand/School logo on check in tablet screen to let visitors get your brand impression and get notified to every visitor.
9. Customise your visitor management system as per your requirement of details.

Visitor Management System (VMS)

We all come across the time when visitor management system was nothing more but entering our credentials/details on a piece of paper and it is still in practice while we are evolving with innovation and visitor management system is getting innovative and instead of papers businesses are employing smart visitor management tools for the ease of visitors. Data is very important for any business and you never know who is showing up on your door step, it could be a business lead or an asset employee going to register on a piece of paper, in order for you to access that information later at the end of the day you might end up going through all the entries made in your visitor management system which is nothing but just a piece of paper which could be associated with errors and most of the business won’t call it a dependable mode of visitor management system.

Latest Innovation in Visitor Management System

Veris brings you the latest innovation in visitor management system through reliable smart devices and portals for you visitors to register at your business concierge. A system which is so innovative as well as enough to make a smart impression about your business and as easy that a layman could use. We understand your business requirement that you may not want to hassle yourself with the wires and installation requirement of such a smart system, as a reason of that we bring the smartest cloud based data storage system which will keep you free from installing any hardware at your office and information will directly be stored in our smart cloud based system, which you could access anytime with ease.

Applications of smart visitor management System

Before I introduce you with the advantages of employing such smart management system, I want you to ask these questions from yourself.

• How often it happens to us that we make impression about anything we see or observe?
• How would you like to make an unforgettable impression about your business?
• How would you feel about a business where the first interaction is with a smart self-check-in device?
• Do my recurring visitors have to register again?
• Will I be notified about someone I am eagerly waiting for?
• Will I be able to showcase my logo?
• Is it easy to customize? 
• What if my internet goes down and the system goes offline?

Well if these are your questions or expectations from our visitor management system then the answer is yes to all of them. The best impression would be achieved by our self-check-in system through a device which will take all the required information you want with respective I.D photograph which will be available to you anytime. The recurring visitors can fetch details entered on prior visits and will be processed faster. You could enable the notification for arrival of you visitors. You could showcase your logo and even run a smart slideshow about your business brand. The biggest application of our smart visitor management system is that it is very easy to customize. Electric cut could be common in some cities and as a reason of that we provide smart data sync after internet recovery so as to not loose important data while the system was offline.

Go Green Go Smart Go Innovative Go VMS

Big organizations are struggling to go green and regular initiatives are taken to call themselves green organizations, we bring you the smart and impressive and innovative and green system which could be your first step towards making your place an environment friendly place, say no to papers to get details of your visitors, employ smart visitor management system(vms) to prove your dedication towards building a paperless work place. 

By employing our system, you are not only supporting the cause but you are also taking initiatives towards going innovative and smart.

For more information on Visitor Management System visit- https://www.getveris.com/