Visitor Registration System – An Additional Approach to Safety & Security

So, again the major concern is safety and security, isn't it! Do you still dependent on pen & paper technique for marking in & out timings of visitors who are entering & exiting from your premises? The world is developing very fast, especially the area of technology. It doesn’t matter whether you are in an organizational sector or at your home. When we talk about security, you have to be conscious about yourself & particular about choosing the security devices.

It is not only about the security; however, if you are in an organizational area, then it becomes someway very significant to generate the first impression as last. There is a general fact – first ‘impression is the last impression’, thus creating your first impression to your clients is vital. The electronic visitor check-in software looks sophisticated in the office premises not only it offers an enthralling impression of your premises but also endures the proper security.

What about Technology behind front desk software?

Apart from the looks & features, the most significant is the technology at which the working of visitor management software is based on. The electronic front desk system is based on facial reorganization technology. The facial identification software works by simply capturing the facial details of the individuals who are entering your premises. These facial details are stored in the database of your computer. And, when that person re-visits your premise, then the facial identification software again captures the facial details & then it performs the matching procedure by using a matching algorithm between older & newest captured patterns. When the visitor management software finds the same match, it grants authentication else, it denies the authentication process. Depending on the process safety is maintained at your premises. With cloud-based visitor management system, one can set lower priority individuals, and they can be prohibited from the particular area.

Benefits of Visitor Registration System

There are numerous advantages of the visitor registration system, such as –

• The visitor management system is very easy & fastest way of security.
• The system possesses a low installation charge.
•  It is a very cutting-edge means of technology for security that doesn’t demand buddy punching. 
• The visitor registration system has made everything automatic. Thus, there is no need to maintain piles of logbooks. The whole system is based on web-based and cloud-based technology.
• A visitor registraton system is a cost-effective way of security, having low maintenance cost.

The visitor Registration system can be used at any entrance which needs absolute safety. It can be used at the entrance of offices, schools, museums, and many other places. Thus, opt for the best visitor registration system offered by Veris and add absolute safety measures in your premises. 

How a visitor management system saves money?

Offices are still using conventional log books to keep a track of visiting entities in their facilities but the question is how do you leverage the use of advanced visitor management technology to secure the premises and at the same time ensure utmost productivity and save money.

1.Reduced Labour Cost: As a conventional practice you would hire someone to sit at the reception and take note of who’s coming in and can cost a huge amount of money to an organization and if you get a large number of visitors, you’ll need to hire more people to sit at the desk, but if you have a smart self check-in kiosk in place then your visitors can self check-in and at the same time your staff could do more productive work.

2.Less time searching for records and more time for productivity: In case of finding a single record of entry, you will end up sifting through piles of papers just to search for information of that one visitor. Visitor management system records the data of each and every visitor, allowing for fast and convenient visitor tracking.

3.Less visitor interruption: Employee who sits closest to the door from where your visitors walk into the premises is most affected by an interruption from visitors. According to a research done by The New York Times, once interrupted people take 25 to 30 minutes to get back into the task, which means if a person is interrupted once in a day, he or she loses an average of 2.5 hours of productivity a week. Eliminating these interruptions can boost productivity, hence save your money.

4. Eliminate the use of paper: One of the biggest reasons why organisations are perceiving the idea of having a smart visitor management is because visitor sign-in sheets and logbooks account for 60% of the number of consumable office supplies. Eliminating the use of paper can save a lot of money for your organization. Veris visitor management system comes with smart e-badges for visitors, guests and employees to completely eliminate the use of papers, which is not only helping organisations to save money but making them greener with each check-in without using paper.

Benefits Of Digital Log Book

Digital visitor logbook or a visitor management system, unlike the physical one, is designed to impose security and smoothen certain processes and favour customizability and security. Unlike a physical log book, a digital one cannot be stolen and the pages cannot be torn vis-a-vis a log book that can be stolen or damaged.

When it comes to saving papers and supporting environmental causes, there is nothing like a digital visitor management system which enables your employees and visitors to use e-badges especially designed to suit your organisational workflows, and every check-in done by visitors, employees, vendors, guests, etc is stored on a cloud and not only it helps you to keep a digital I.D but enable your organisation to be more environmentally friendly.

When you have such a smart visitor management system installed on your premises, you notice the same staff who were keeping an eye on physical logbooks are now indulging themselves in more meaningful tasks.

A digital visitor management system not only verifies visitor information but also keeps a check on things your visitors are carrying into your premises. A modern-day visitor management system such as offered by Veris has the possibility to extend services by attached modules like delivery management, event module, conference room manager, 3P attendance etc.

Features like capturing the photographs of visitors and verification of details such as phone number with an OTP only comes with a digital logbook and any premise concerning the security should install such a system. Today’s digital workplaces surely need a system like this!