Veris: Visitor Management System Becomes COVID Ready As Contactless Visitor Check-In Platform

The crisis of COVID-19 has comprehensibly escalated concerns when it comes to how businesses manage their visitors/guests. The coronavirus has made it vital for companies to limit unnecessary person-to-person contact & potential transmission incidents. We have heard from many clienteles exploring to alter the way they track, check-in, & collect information to protect their visitors & employees from the potential exposure to COVID-19.

Veris’s visitor management systems are doing their utmost to help businesses prevent the spread of COVID-19 when returning to work with our improved solutions. Veris’s visitor check-in platform will now be fully adaptable to take account of all the members of personnel entering & exiting your premises, including visitors, employees, guests, contractors, etc., & not just visitors. When entering & exiting the premises, each individual will be screened with various questions relating to their health & movement over the previous weeks. Incorporating the Covid-19 ready visitor management System by Veris that can adapt to these changes is a requirement for all organizations seeking to be active in containing any future threat of the coronavirus reoccurring. Visitor screening solution by Veris helps to –

 

Reduce visitor exposure to COVID-19 with the pre-registration process – The visitor management system by Veris allows staff to preregister the expected guests for their specific dates & times. Businesses can require their guests to preregister, upload their necessary information including a proposal, contract, or license, and submit a photograph. With this attribute, repeat visitors can enjoy the streamlined check-in procedure.

 

Reduce visitor exposure to coronavirus with the contactless visitor sign-in – In pre-coronavirus times, companies, digital solutions & platforms contributed to eliminating the traditional paper sign-in procedures, as well as streamlining the administration procedures like appointments & scheduling. In today’s COVID-19 era, it is crucial than ever to go digital for the health & safety of your employees. Visitor screening & verification using modern contactless sign-in technology are on the fast track to becoming commonplace in the office lobbies, replacing paper visitor books. Veris’s touch-free methods of registering visitors, for one, allow customers & personnel to sign in by using their mobile device. It is a hygienic approach that not only makes visitor sign-in procedures well-organized but also minimizes the need for staff to continually disinfect surfaces.

 

Reduce visitor exposure to COVID-19 with quick check-in – Upon arrival & confirmation that your guests are who they claim to be, the guest can be presented with a temporary access credential that reflects information previously submitted.

 

Reduce visitor exposure to COVID-19 with visitor screening – The lobby is the first line of defense against the COVID-19 outbreak in the workplace. Before guests, staff, and customers enter your premises, your front desk workers must screen them to prevent potentially infectious individuals from entering your workplace. So, many companies that have returned to offices are now using the touchless visitor management software to administer the temperature checks & daily health surveys to screen visitors, employees, contractors, & customers before they enter the premises.

With a good visitor management procedure & some careful contingency planning, businesses can follow COVID-19 measures with ease. They can focus on the touchless system, traceability, & controlled experience. The health of employees & visitors depends on your ability to mitigate coronavirus spread through a well-designed visitor management system India by Veris. 

Reasons for Implementing Modern Visitor Management System in your Organization

 

In any organization, there is a probability of untoward incidents happening. To improve safety means having a highly optimized visitor management system. Nowadays, visitor management is much more than a pen & paper logbook. In the past, the visitor management meant visitors signing their name, writing date, & mentioning who they are visiting in the offline log book or simple digital system. But, these are outdated methods that don’t measure up to modern safety, surveillance, and security standards. There is safety, financial, & reputational risk associated with this old, outdated, & disconnected visitor check-in system. It is necessary to formulate the visitor management software at the highest priority keeping security in mind. In case you are still uncertain of benefits, we have created some of the significant reasons for implementing the visitor tracking system below & detail how updating your visitor management system can minimize the risks or even eliminate the risks.

• Know your Visitors –

Having an ability to control your planned & unplanned guests when they are visiting your organization will help you to reduce risks & provide enhanced safety. VMS software manages and organizes data to ensure safety for the entire premise. By using the solution which allows your guests to pre-register their visit & enter all relevant details at the time of pre-registration, you can rapidly process their details and pertain their visit.

• Improved Control with the Visitor Access –

One of the most leveraged benefits of the electronicvisitor management system is that it is extremely easy to use. By enrolling the visitor’s credentials, i.e., Palm Vein or Fingerprint or RFID Card, you can permit your visitors to access the scheduled & selected areas only.

• Live Status of your Visitors –

The visitor dashboard shows the current status of all visitors that came to your premises. It offers real-time data of all visitors who are inside your premises, pre-registered visitors, the state of registered visitor passes, new visitors, expired passes, surrendered passes, and more.

• Help you to Maintain Visitor Database –

Staying abreast of your visitor database is vital to be aware of frequent visitors and to ensure the safety of your workplace. Thus, to avoid entry of the same user details every time & save time, the electronic visitor receptionist app keeps a database of past visitors. And, this helps the creation of the visitor pass rapidly, as the person handling the system is simply needed to retrieve visitor information from records, and eliminate the need for re-entering data in the process.

• Get Notifications for the Better Preparedness –

When guests get pre-registered, they receive the notification in the form of e-mail or SMS carrying necessary details. And, this ensures a quick check-in process when your guests arrive at the security gate. A notification is sent to you when visitor checks-in to your premises, and allowing them to know about the visitors’ arrival.

Veris specializes in offering an electronic visitor management system in India. Automated VMS software not only provides security but also gives your organization a prestigious recognition in the community. From a visitor’s first visit to check-out, visitor management software creates an impression that can last forever. It provides a seamless experience for employees and visitors alike. VMS software by Veris can play a significant role in improving your brand value, connect your company offices worldwide, and also ensure the safety & ease of visitor management process.

One Day in The Life of a Front Office Champion

Contrary to popular belief, there is a lot that goes on behind that seemingly silent reception desk. It could be as mammoth as managing a 100 strong event at the venue or a crucial client conference or as minute as getting the air-conditioning fixed or managing a small client delivery.

Veris Visitor Management Software for Better Security & Accuracy

Do you know the fellow visitors who are visiting your place can also be dangerous under various circumstances! So, it is advised that you should be alerted in any case. But, the question is 'how'? How can you protect your premises from unwanted visitors? Are you sure that your living or working space is fully protected? Well! The questions are many, but the answer is just the one – the modern technological equipment that can actually solve all the queries is known as the visitor management software.

The visitor access control system is a biometric solution that is based on capturing the facial details of the people in the premises. The details which are captured by using the face recognition system are stored inside the database of the computer so that it can be referred to later.

After the first time enrollment process, when the individual visits the premise for the next time, the system again captures the facial details. With the help of the matching algorithm, the biometric device matches the newest captured patterns with the older patterns. When it finds the appropriate match, it grants the authentication to the individual.

Benefits of Visitor Tracking Software -

1. Eliminates the Need of a Receptionist - Are you paying your receptionist an amount that you could otherwise save using a digital way for the receptionist way? With an online visitor management system, you'll be adopting a digital, quick, and easily a manageable way to keep a record of the visitors who've visited your workspace. Visitor management software is also recognized as the receptionist management software. It is a great approach because you can get the necessary details of the visitors even after years.
2. Increase Your Visitor Security - With a front desk management system, you can instantly print customer visitor badges with names & photos. In addition, you have a visitor log-book, so you always know who was in your premises. And, this immediately improves your security & helps to protect you against theft and other risks.
3. Go Paperless - How much have you been spending on you visitor log-books on a yearly basis? Have a way to save this money? Adopt the new digital way to keep a record of your visitors and save all the money you have been spending on the visitor log-books.

Thus, the visitor management system can help you in saving money and time by providing you a better guard system. If looking for a reputable Visitor Management Software, you should get it from Veris. The visitor management system by Veris is a simple but powerful solution that fits a variety of customers, whether a high-security facility or small business, the software can be tailored to fit your needs.

Reasons Why You Should Opt for Automated Visitor Management Systems | Veris

Traditionally, businesses have maintained paper-based registers and paper logbooks. All such systems are inefficient, resource-intensive, slow, unreliable, prone to manipulation, and complex to use as the visitors are necessary to write their essential information on the particular registers. Such logs are tedious tasks. With the incoming advancements in modern technology, paper logbooks become increasingly obsolescent and replace with the automated visitor management system.

As business complexities rise, the security levels have also improved in numerous facilities. VMS software can help businesses to improve all the aspects of the visitor experience. From greeting them to their departure ‘Bye’. Welcoming guests is the key aspect to the success of any business firm. However, it does not mean sacrificing the safety of your organization. A visitor tracking system will help you to effectively and efficiently welcome your guests while maintaining the full control over the aspects like who accesses the facility, what modes of your facilities that your visitors are able to access, and how long a visitor stays in your organization. Veris is the future of paperless visitor management system India. Here are some reasons why you should opt for the visitor management system from Veris –

• Quick Log in of Visitors

An electronic visitor management system will be capable of processing the entries instantly without any need to maintain the manual entries, and you can get a quick visit to check-in software. It is very useful for hosting events and seminars that would see high folks. Employees have their own visitors that are previously registered, and this helps to avoid the complex registration process.

• Easy Records Creations

Data of all visitors have been stored within the system, and it can be accessed anytime. And, this data can be further used to generate reports and analyze the visitor’s action.

•  Enhanced Security

The visitor’s management system, along with the receptionist app, eliminates the possibility of errors that occur at the time of filling essential details. It also permits selective access in order that your visitors only access those departments or facilities which are related to their domain.

• Register Multiple Visitors

You can register multiple users simultaneously into your visitor management system. It is useful when your business is hosting the large scale professional summits or meetings.

• Assure the Confidentiality of Private Information

With VMS software, your customer's personal information will be completely secured in your visitor logbook and can’t be accessed by any unauthorized person.

• Builds Professional Credibility

It not only improve security but enriches a great professional image of your business among visitors. VMS system attracts ‘n’ numbers of business opportunities as you now become a trusted & secure business. In addition, VMS helps to convey a great sense of proficiency among those visitors who able to use your VMS facility.

• Returning Visitors are Recognized Immediately.

All visitor’s data is saved in your VMS system. VMS permits the returning visitors to be signed in a little time & effort as the system has all their registered information already stored in it.
Thus, it's time to replace your business’s shabby old log book with a modern and useful Visitor Management system.

How a visitor management system saves money?

Offices are still using conventional log books to keep a track of visiting entities in their facilities but the question is how do you leverage the use of advanced visitor management technology to secure the premises and at the same time ensure utmost productivity and save money.

1.Reduced Labour Cost: As a conventional practice you would hire someone to sit at the reception and take note of who’s coming in and can cost a huge amount of money to an organization and if you get a large number of visitors, you’ll need to hire more people to sit at the desk, but if you have a smart self check-in kiosk in place then your visitors can self check-in and at the same time your staff could do more productive work.

2.Less time searching for records and more time for productivity: In case of finding a single record of entry, you will end up sifting through piles of papers just to search for information of that one visitor. Visitor management system records the data of each and every visitor, allowing for fast and convenient visitor tracking.

3.Less visitor interruption: Employee who sits closest to the door from where your visitors walk into the premises is most affected by an interruption from visitors. According to a research done by The New York Times, once interrupted people take 25 to 30 minutes to get back into the task, which means if a person is interrupted once in a day, he or she loses an average of 2.5 hours of productivity a week. Eliminating these interruptions can boost productivity, hence save your money.

4. Eliminate the use of paper: One of the biggest reasons why organisations are perceiving the idea of having a smart visitor management is because visitor sign-in sheets and logbooks account for 60% of the number of consumable office supplies. Eliminating the use of paper can save a lot of money for your organization. Veris visitor management system comes with smart e-badges for visitors, guests and employees to completely eliminate the use of papers, which is not only helping organisations to save money but making them greener with each check-in without using paper.

Benefits Of Digital Log Book

Digital visitor logbook or a visitor management system, unlike the physical one, is designed to impose security and smoothen certain processes and favour customizability and security. Unlike a physical log book, a digital one cannot be stolen and the pages cannot be torn vis-a-vis a log book that can be stolen or damaged.

When it comes to saving papers and supporting environmental causes, there is nothing like a digital visitor management system which enables your employees and visitors to use e-badges especially designed to suit your organisational workflows, and every check-in done by visitors, employees, vendors, guests, etc is stored on a cloud and not only it helps you to keep a digital I.D but enable your organisation to be more environmentally friendly.

When you have such a smart visitor management system installed on your premises, you notice the same staff who were keeping an eye on physical logbooks are now indulging themselves in more meaningful tasks.

A digital visitor management system not only verifies visitor information but also keeps a check on things your visitors are carrying into your premises. A modern-day visitor management system such as offered by Veris has the possibility to extend services by attached modules like delivery management, event module, conference room manager, 3P attendance etc.

Features like capturing the photographs of visitors and verification of details such as phone number with an OTP only comes with a digital logbook and any premise concerning the security should install such a system. Today’s digital workplaces surely need a system like this!

Things To Consider Before Investing In a Visitor Management System

There could be multiple factors for evaluating a visitor management system for your office or premises but there are a few which absolutely cannot be ignored!

Cost Effective
It is an obvious evaluation parameter for most technology deployed. However, only a few companies are able to sell you technology that pays for itself in the long run. Veris, for instance, is a visitor management system that ensures productivity centric savings which are more than the actual cost of the software itself!

Fast and easy installation
Any visitor management system you are looking to install at your organisation should be easy to install and fast to configure. In our experience of many years in the tech adoption space, we have seen many companies fail in the IT evaluation due to the mare complexity of its deployment!

Secure and reliable
Well, for most organisations the idea of deploying a smart visitor management system is coupled with the idea of enhanced on-premises security.  Externalities like intermittent internet coverage should affect the software’s functionality. Veris visitor management system comes with an offline mode and works seamlessly even without internet. As soon as your internet is back, it syncs all the offline activities in a couple of seconds without a glitch.
The software has cleared Vulnerability & Penetrations Tests (VAPT) and has been approved by IT teams of Fortune 500 companies. Modern-day visitor management systems allow you to integrate with other third-party applications for specific needs, such as access controls/ safety trackers/ CRMs etc.

Customization
Select a product that allows you to customize in-built features like appearances, fields to be filled by visitors, greeting messages and other important things. It should be capable of tracking each visitor, employees and securing their information as well as impress them with its robust and smart design and this is one of the greatest factors why organisations opt for installing a visitor management system apart from security.

Access data anywhere
A software suite which allows you to monitor all the check-in activities on the go, and allows you to make any change in workflows from anywhere in the world, that is the true power of having a cloud-based visitor management system which enables you to fly high with an eye of a hawk.

Evicts use of paper
Last but not the least, a system which enables your organisation to be friendly towards the environment, modern day visitor management systems have alternatives for check-in processes, such as pre-invite through SMS or email, web-based check-in, QR code scan check-in. Not only it digitizes your organisation but also enables you to go green.

Need of Smart Visitor Management System

Creating a secure environment for employees
Companies are looking to attract the best talent and to retain them. Organisations are attempting to attract the best employees with appealing modern work spaces and top-tier amenities to let them fall in love with the culture and environment. One of the most important aspects where companies are now looking to invest is towards their employee security and convenience, yes they do provide handsome health packages and compensatory perks but more and more organisation are looking at offering an ease of collaboration, taking away mundane activities from their jobs, automating them and replacing that time with options for recreational activities and added productivity.

Cost-effective visitor management solution
We should all know by now that safety & convenience is an important factor in optimizing performance at work. Organisations hire a small army of guards to optimise facility security but when it comes to everyday visitor verification, they still depend on conventional logbooks, while on the other hand many organisations have upgraded their visitor management system and taken it to the next level of digitization of visitor management. Companies like Veris are now building smart visitor management solutions in order to make any facility, the safest facility. But it doesn't just stop there. It also allows your receptionist to free-up for greeting, meeting & treating the visitor instead of being involved in the process of capturing details and coordinating with the host employee. On the other hand, the employees are also relieved of unnecessary visitor disturbances and calls from the reception. Veris also allows two-way communication between the visitor and the employee completely eliminating the need for human intervention. A win-win scenario for all involved!

Need to upgrade from a conventional visitor solution
This is starting to be a higher priority in workplace design and In order for businesses to better manage themselves, communicate, and share ideas, the information must flow outside of traditional hierarchal structures like conventional log books which is an outdated visitor solution but unfortunately being employed by a number of organisations.

The new art of visitor management
Digital Transformation might sound like a fad, but is very much a high priority for new age organisations driven by technology innovation and adoption.  Organisations concerned for their employees and assets are increasingly embracing this new approach to visitor management as it benefits the entire eco-system: Visitors, Employees, Admins and the management!