Reasons for Implementing Modern Visitor Management System in your Organization

 

In any organization, there is a probability of untoward incidents happening. To improve safety means having a highly optimized visitor management system. Nowadays, visitor management is much more than a pen & paper logbook. In the past, the visitor management meant visitors signing their name, writing date, & mentioning who they are visiting in the offline log book or simple digital system. But, these are outdated methods that don’t measure up to modern safety, surveillance, and security standards. There is safety, financial, & reputational risk associated with this old, outdated, & disconnected visitor check-in system. It is necessary to formulate the visitor management software at the highest priority keeping security in mind. In case you are still uncertain of benefits, we have created some of the significant reasons for implementing the visitor tracking system below & detail how updating your visitor management system can minimize the risks or even eliminate the risks.

• Know your Visitors –

Having an ability to control your planned & unplanned guests when they are visiting your organization will help you to reduce risks & provide enhanced safety. VMS software manages and organizes data to ensure safety for the entire premise. By using the solution which allows your guests to pre-register their visit & enter all relevant details at the time of pre-registration, you can rapidly process their details and pertain their visit.

• Improved Control with the Visitor Access –

One of the most leveraged benefits of the electronicvisitor management system is that it is extremely easy to use. By enrolling the visitor’s credentials, i.e., Palm Vein or Fingerprint or RFID Card, you can permit your visitors to access the scheduled & selected areas only.

• Live Status of your Visitors –

The visitor dashboard shows the current status of all visitors that came to your premises. It offers real-time data of all visitors who are inside your premises, pre-registered visitors, the state of registered visitor passes, new visitors, expired passes, surrendered passes, and more.

• Help you to Maintain Visitor Database –

Staying abreast of your visitor database is vital to be aware of frequent visitors and to ensure the safety of your workplace. Thus, to avoid entry of the same user details every time & save time, the electronic visitor receptionist app keeps a database of past visitors. And, this helps the creation of the visitor pass rapidly, as the person handling the system is simply needed to retrieve visitor information from records, and eliminate the need for re-entering data in the process.

• Get Notifications for the Better Preparedness –

When guests get pre-registered, they receive the notification in the form of e-mail or SMS carrying necessary details. And, this ensures a quick check-in process when your guests arrive at the security gate. A notification is sent to you when visitor checks-in to your premises, and allowing them to know about the visitors’ arrival.

Veris specializes in offering an electronic visitor management system in India. Automated VMS software not only provides security but also gives your organization a prestigious recognition in the community. From a visitor’s first visit to check-out, visitor management software creates an impression that can last forever. It provides a seamless experience for employees and visitors alike. VMS software by Veris can play a significant role in improving your brand value, connect your company offices worldwide, and also ensure the safety & ease of visitor management process.