Reasons for Implementing Modern Visitor Management System in your Organization

 

In any organization, there is a probability of untoward incidents happening. To improve safety means having a highly optimized visitor management system. Nowadays, visitor management is much more than a pen & paper logbook. In the past, the visitor management meant visitors signing their name, writing date, & mentioning who they are visiting in the offline log book or simple digital system. But, these are outdated methods that don’t measure up to modern safety, surveillance, and security standards. There is safety, financial, & reputational risk associated with this old, outdated, & disconnected visitor check-in system. It is necessary to formulate the visitor management software at the highest priority keeping security in mind. In case you are still uncertain of benefits, we have created some of the significant reasons for implementing the visitor tracking system below & detail how updating your visitor management system can minimize the risks or even eliminate the risks.

• Know your Visitors –

Having an ability to control your planned & unplanned guests when they are visiting your organization will help you to reduce risks & provide enhanced safety. VMS software manages and organizes data to ensure safety for the entire premise. By using the solution which allows your guests to pre-register their visit & enter all relevant details at the time of pre-registration, you can rapidly process their details and pertain their visit.

• Improved Control with the Visitor Access –

One of the most leveraged benefits of the electronicvisitor management system is that it is extremely easy to use. By enrolling the visitor’s credentials, i.e., Palm Vein or Fingerprint or RFID Card, you can permit your visitors to access the scheduled & selected areas only.

• Live Status of your Visitors –

The visitor dashboard shows the current status of all visitors that came to your premises. It offers real-time data of all visitors who are inside your premises, pre-registered visitors, the state of registered visitor passes, new visitors, expired passes, surrendered passes, and more.

• Help you to Maintain Visitor Database –

Staying abreast of your visitor database is vital to be aware of frequent visitors and to ensure the safety of your workplace. Thus, to avoid entry of the same user details every time & save time, the electronic visitor receptionist app keeps a database of past visitors. And, this helps the creation of the visitor pass rapidly, as the person handling the system is simply needed to retrieve visitor information from records, and eliminate the need for re-entering data in the process.

• Get Notifications for the Better Preparedness –

When guests get pre-registered, they receive the notification in the form of e-mail or SMS carrying necessary details. And, this ensures a quick check-in process when your guests arrive at the security gate. A notification is sent to you when visitor checks-in to your premises, and allowing them to know about the visitors’ arrival.

Veris specializes in offering an electronic visitor management system in India. Automated VMS software not only provides security but also gives your organization a prestigious recognition in the community. From a visitor’s first visit to check-out, visitor management software creates an impression that can last forever. It provides a seamless experience for employees and visitors alike. VMS software by Veris can play a significant role in improving your brand value, connect your company offices worldwide, and also ensure the safety & ease of visitor management process.

5 Value-Added Benefits of Reception Visitor Management System

The modern reception visitor the management system is fast becoming the ubiquitous attribute in commercial premises, industrial infrastructures, residential high-rises & condominiums, healthcare facilities, and even in high schools & colleges. But, even with incredible value visitor tracking system adds to its users, a significant number of businesses & industries are slow & even unwilling to spend on the visitor sign-in software.

There is no arguing that the old paper-based check-in system for guests is way outdated, if not superseded. If you are unconvinced how visitor registration platforms impact your business in the best of ways, then perhaps the following 5 points will change your perception.

• Better Visibility

As visitor information is logged in the visitor access control system & a photo ID is captured, it is possible to identify & track the visitors in your building. Because the visitor management system in India offered by Veris creates a photo ID for each visitor it registers reception staff is able to identify your visitors with ease. You can also keep a track of all ongoing visitor activities & study visitor patterns. Guests also have the option to pre-register, and also allow your receptionists to be better prepared with information on them when they enter.

• Reduced Overheads

One of the major benefits of the visitor management system is the way in which the enhanced productivity & efficiency leads to reduced costs. For instance, the visitor management system can eliminate costs associated with the traditional visitor management as there is no requirement to buy new paper visitor books badges, thus reducing recurring costs. The visitor management system enhances productivity while also providing a great return on investment by reducing the running costs.

• Visitor management software boosts the effectiveness

Think about how incompetent the paper-based systems. Now, consider the system which takes benefit of state-of-the-art scanners, cameras, & software to screen your guests, all while rapidly registering them even as you make them feel welcome. You can also save the time of your lobby staff, as they can pre-register visitors & be automatically notified about their arrival.

• Improve building security & safety.

The safety of your facilities & safety of your individuals is very important, & they have become a high priority for most of the organizations. Software-based lobby safety offers the extra protection you need by identifying visitors quickly & accurately.

• Enhanced Brand Image

The integration of technology within the organization has become an essential part of the modern working environment. The presence of the visitor management system can give the technologically-minded visitor the positive first impression of the company. Sometimes all such features are needed to attract the attention of your probable customers, who might think more highly of the business. They also make sure everyone on your premises feels secure & anyone who enters building behaves in a professional manner.

While this is not a list of every a single one of the benefits of the visitor management system, we hope it has highlighted some of the benefits of implementing the visitor management system in your workplace which you may not have been aware of.

Data is the new world currency. Have you encashed yours?

Find it difficult to manage a huge amount of data? We, at Veris, have designed in-built data analytics into its smart visitor management software. Data gathered from different systems that are synced or integrated with the visitor management system is brought together on to a single dashboard.

For more details visit: https://www.getveris.com/data-is-the-new-world-currency-have-you-encashed-yours/

Make your premises COVID-19 ready

With the COVID 19 bringing the world to a screeching halt, we know what's on your mind. The most fundamental question being ‘How can I protect my premises, my people & my guests during these uncertain times of contagious illnesses and lurking lockdowns?’ As a customer-centric organization, we have found an answer.  We have built a secure and touch-less suite of offerings to tackle just that. 

COVID-ready Visitor Management 

You asked and we created. We have built an advanced and interactive COVID-19 ready visitor management module which sensitizes your visitor, screens them for possible symptoms, alerts your security teams and highlights their exposure to illness.

Touch-free Staff attendance

We have built a friction-less alternative to help you replace redundant biometric-based attendance and strengthen the fight in flattening the COVID curve. Our facial recognition-based staff attendance is speedy, simple and secure.

Face recognition is the fastest and most reliable way of recording staff attendance. It captures, detects and verifies. Unlike bio-metrics, facial recognition-based attendance is a contact-less way to identify and authenticate employees. Our module allows you to capture live employee pictures, daily,. This helps to guard against the practice of proxy attendance.

We enable your teams to generate regular user-friendly attendance reports and track attendance analytics, month on month. Add creative background images to your Veris Visitor application to educate your guests on safety and sanitization. Create a COVID screening form to your visitor process and select which visitor category you’d prefer to screen. A 'yes' to any question allows you to trigger varied responses. For e.g. - denying badge printing or showing caution alerts. Alert your security teams and/or the host about a possibly infected visitor as soon as such a visitor checks-in.

Our New COVID screening feature is built to save your day, your premise and your people from possible exposure to infected guests.

Face Recognition Based Sign In

Facial recognition within an iPad check-in system means faster processing and lower wait times, given that it takes just seconds for the software to identify a face. More importantly, it completely eliminates the risk of human error or fraud.