What to Look for in a Visitor Check-in Software?

 

A user-friendly visitor management system generates a positive impact on people like clients, job candidates, & guests. The visitor registration system shows your industry is forward-thinking & concerned about the safety of their employees and visitors alike. After all, no one wants to be met with the unoccupied desk & paper sign-in sheet, particularly when they are visiting for the first time. When it comes to the modern visitor management technology, there are numerous different alternatives, including front desk app. But like most of the things in life, you get what you pay for. Moreover, when it comes to your workplace safety, you can’t afford to cut corners. Here are five important features of electronic visitor sign-in software that should be included in the system you are looking for.

• Pre-Book Visitors

For businesses that regularly host various on-site events & conferences, the pre-booking attribute allows guests and visitors to pre-register the attendance before their arrival, efficiently reducing the check-in time from 1-2 minutes to a couple of seconds. The Visitor Management solutions in India offered by Veris gives you the option to request unique reference numbers as the final stage of the visitor check-in procedure, making the check-in procedure even easier. This can be done easily with a simple configuration. 

• Self-Service Check-In

The self-service check-in attribute means your guests do not have to wait for the front desk staff to be available. They can just use the electronic visitor sign-in. After they enter their name, the system will prompt them to sign-in any required documentation and print the guest badge. Once the visitor has completed the check-in, the software will alert appropriate team members through instant email, Slack, and a push notification on their laptop or mobile devices.

• Security Watch-list Cross-Check

One of the significant visitor management system attributes is a great emphasis on your workplace safety. Whenever your guest checks in, a visitor management system will review the pre-uploaded security watch-list to explore if they are on it. If the unauthorized person attempts to sneak-in, the visitor management system will alert appropriate personnel. Additionally, you can use software’s real-time reporting tools that help you to view the visitor history & lobby activity should an incident occur.

• Microsoft Outlook Integration

With the Microsoft Outlook integration, you can email visitors important information before their arrival. For instance, you can send a welcome email, parking instructions, Wi-Fi password, & details on how they have to check-in to your premises. You can also include the QR code for your visitors to scan whenever they arrive that helps them to speed-up their check-in procedure.

• Increases Efficiency

Think about how ineffective and obsolete paper-based systems are in today’s era. Nowadays, consider a system that takes benefit of state-of-the-art scanners, cameras, & software that helps to screen your guests or visitors, while rapidly registering & badging them and at the same time you make them feel welcome. It will also save the time of your lobby staff, as they can pre-register your guests & automatically notified about their arrival.

Above all else, the most essential component of the visitor management software is a streamlined and intuitive user interface. If the software is clunky and difficult to use, the employees wouldn’t be willing to use it for a long time. Think of visitor management software not only as a framework for control but also as the opportunity to bring great customer experience. It is a welcome mat for your guests coming to your premises. The visitor management system sets the right expectations & assures a defined, reliable repeatable procedure for welcoming visitors into your office.

Why Choose Conference Room Booking Software in your Office Premises?

 

Every industry has its challenges that they struggle with, but the universal issue which plagues numerous companies is inefficiencies surrounding booking conference rooms. Think about it: how much time do you and your employees spend booking meetings & communicating details, only to walk over to the meeting room you booked to find another meeting taking place? Not only do such discrepancies waste time, but they also waste efforts. Fortunately, there is a solution—one that seamlessly integrates into your office premises so that you can cut down on the time & effort spent booking meetings and that particular solution is conference room management software by Veris. There are a few reasons to choose conference room scheduling solutions for your premises –

• Enhance Room Efficiency Across the Premises

Wasted space is the major killer of profitability, but with the conference room schedule display, facilities managers can obtain a full picture of meeting room usage & make adjustments thanks to the real-time data. Because of this insight, there is a better conference room management transparency. Conference room scheduling software helps to keep track of who is using the workspaces that makes planning things such as the number of rooms required in an office & the size of each conference room much easier for the facilities managers. They get better precision when planning spaces, & create areas which fix the particular need and fill the gap in current meeting room alternatives.

• Centralized Meeting Room Booking

Conference room scheduling lets you adopt a single standardized procedure for better management of the workspace from the self-service or centrally managed outlook. Users can select meeting rooms based on location, capacity, attribute, or fixture. The users can have varying levels of permissions depending on their level of access or authority – such as being endorsed to read-only, request or directly book a conference room, or no access to see conference room at all. All such settings are configurable.

• Conference Room Booking Ease-of-use

Conference room booking system offers an easy-to-use drag & drop functionality that minimizes the number of clicks & keystrokes needed to make & update reservations. For instance, moving a booking takes just two or three mouse clicks and shows you the details of the booking, & all relevant stakeholders are updated automatically.

• Improve Visibility of Workplace and Productivity of The Employee

No more variance over the double-booked rooms & miscommunicated conference locations. Employees can book meeting rooms with assurance with the help of real-time meeting room availability viewing & booking. Conference room display software enhances the time efficiencies by eliminating the margin for wasted time & space. It streamlines the procedure of booking a meeting room & communicating room details so that the team can spend less time planning a meeting and spend more time in attending their meeting.

Conference room booking software can entirely transform the way your industry schedules & holds meetings for better productivity. The innovative meeting room booking software from Veris works to solve the costly workplace missteps which cause non-productivity & inefficient time use. Looking for a conference room booking software that will boost your workplace efficiencies & save money? The team of Veris is here to help you with a solution that fits with your industry’s needs.

3 Major Reasons Why Top Utilities Companies Use Visitor Tracking Systems

 

Every facility or establishment wants to keep the office and personnel security as their top priority. It is very important to monitor who is entering & leaving your premises. The traditional modes for visitor sign-in such as reception staff & paper logbooks that are time-consuming, laborious & often lead to the visitor inconvenience. While on the other side, if the establishment is busy with a lot of visitors every time then processing the visitor flow with an outdated system is quite challenging. To address this challenge, numerous organizations or utility companies are now adopting the electronic visitor tracking system for a secure, safe & efficient check-in. An electronic visitor sign in secures facility with the digital documentation & validation of the visitors’ & employee’s information in such a way that it increases the efficiency. The electronic front desk app is highly customizable & it is designed to cater to the needs of utility companies.

In addition to this, electronic reception management software offers interactive & easy to use self-service interface, so that visitors can complete the registration procedure on their own without any help. Now, let’s have a look at the major reasons which make visitor check-in app or software an ideal choice over the manual sign-in system:

1. Easy to Use

Visitor check-in paper sheets might seem simple, but they are really not. If you still have this old method, flip through it. How many entries are illegible or incomplete? And, what happens when the book is full? Or what happens when you need the data from a year before? When is the last time you really used this information and transcribed it into a spreadsheet? Obviously, the answers to all these questions will not be in your favor. With the cloud-based visitor management system, the data entry responsibilities are reduced to none. The visitors have to enter their information, the system stores it, & you are done.

2. Track Visitors Inside Your Facility

Utility companies have to enforce strict monitoring of all the visitors & employees on their property for a reason. Companies have to secure their facilities to ensure that their equipment is protected & visitors are kept away from certain areas in the office. To do this, they have to know who is inside their premises and the reason for their visit. While the pen & paper registration procedure might tell you who is on your premises, it would not tell you which part of the premises they are in at the given time. With a visitor management system, you can get real-time updates related to your visitors that include where they are, where they are going, & how many individuals are inside your premises. It can also assist you to get a big picture of your visitor patterns such as numbers & movements that are used for safety & security planning.

3. Round the Clock Reception

The visitor management system is automated and acts as a virtual lobby receptionist or a front desk app. It is designed to function round the clock. Visitor check-in software offers a clear advantage over traditional paper logs as reception staff is available only for a certain period during the office hours. A VMS is handy for the hotels, utility companies & other facilities that operate 24X7, be it early in the morning or during the late night.

With the constant pressure to improve the safety of utility companies, it is significant for them to find the expertise that will rationalize current processes & address their visitor management challenges. Thus, an appropriate visitor management system by Veris can assist you to monitor & manage personnel, guests, contractors, and visitors who need access to the premises. It can also ensure that you abide by strict regulations, manage data easily, and balance efficiency with safety.

5 Things CTOs Must Do to Build Agile Teams

For any organization to survive and grow, agility in business is something that needs to be there. Like, we at Veris, known for the best office automation solution, in this challenging situation came up with Covid-19 ready visitor management system.
For creating an agile business CTOs could start with five main elements including- Encouraging Office Automation.

To know more visit: https://www.getveris.com/5-things-ctos-must-do-to-build-agile-teams-2/

Veris Covid-19 Offerings

Veris being the pioneer in visitor management system is always there to help you with the best office automation solutions. Our touchless visitor management system with advanced COVID-19 screening helps you protect your premises from this global pandemic.

To know more watch: Veris Covid-19 Offerings

How to Win Business and Impress Clients with the Right Meeting Etiquette

With veris visitor management system and meeting room manager, give your guests a red carpet welcome and a smooth and seamless meeting experience as when you make your visitor feel special and value them, you’re already well on your way to build a strong relationship.

To know more visit: https://www.getveris.com/how-to-win-business-and-impress-clients-with-the-right-meeting-etiquette/

Data is the new world currency. Have you encashed yours?

Find it difficult to manage a huge amount of data? We, at Veris, have designed in-built data analytics into its smart visitor management software. Data gathered from different systems that are synced or integrated with the visitor management system is brought together on to a single dashboard.

For more details visit: https://www.getveris.com/data-is-the-new-world-currency-have-you-encashed-yours/

What do Visitors Want from Today’s Workplace?

Today visitors are very conscious of the kind of experience a company offers, right from the moment they step in through the front door. They would appreciate a seamless and streamlined check-in process, which is both efficient and trustworthy.

To know more visit- https://www.getveris.com/what-do-visitors-want-from-todays-workplace/

Front Desk Management Software, Ipad Reception App for Enterprises

Veris front desk management system enables enterprises to automate major front desk operations such as tracking employee's attendance, visitor tracking, record and manage the delivery packages.