A user-friendly visitor management system generates a
positive impact on people like clients, job candidates, & guests. The
visitor registration system shows your industry is forward-thinking &
concerned about the safety of their employees and visitors alike. After all, no
one wants to be met with the unoccupied desk & paper sign-in sheet,
particularly when they are visiting for the first time. When it comes to the
modern visitor management technology, there are numerous different
alternatives, including front desk app. But like most of the things in life,
you get what you pay for. Moreover, when it comes to your workplace safety, you
can’t afford to cut corners. Here are five important features of electronic
visitor sign-in software that should be included in the system you are looking
for.
- Pre-Book Visitors
For businesses that regularly host various on-site
events & conferences, the pre-booking attribute allows guests and visitors
to pre-register the attendance before their arrival, efficiently reducing the check-in
time from 1-2 minutes to a couple of seconds. The Visitor Management solutions
in India offered by Veris gives you the option to request unique reference
numbers as the final stage of the visitor check-in procedure, making the
check-in procedure even easier. This can be done easily with a simple
configuration.
- Self-Service Check-In
The self-service check-in attribute means your guests
do not have to wait for the front desk staff to be available. They can just use
the electronic visitor sign-in. After they enter their name, the system will
prompt them to sign-in any required documentation and print the guest badge.
Once the visitor has completed the check-in, the software will alert
appropriate team members through instant email, Slack, and a push notification
on their laptop or mobile devices.
- Security Watch-list Cross-Check
One of the significant visitor management system
attributes is a great emphasis on your workplace safety. Whenever your guest
checks in, a visitor management system will review the pre-uploaded security watch-list
to explore if they are on it. If the unauthorized person attempts to sneak-in,
the visitor management system will alert appropriate personnel. Additionally,
you can use software’s real-time reporting tools that help you to view the
visitor history & lobby activity should an incident occur.
- Microsoft Outlook Integration
With the Microsoft Outlook integration, you can email
visitors important information before their arrival. For instance, you can send
a welcome email, parking instructions, Wi-Fi password, & details on how
they have to check-in to your premises. You can also include the QR code for
your visitors to scan whenever they arrive that helps them to speed-up their
check-in procedure.
- Increases Efficiency
Think about how ineffective and obsolete paper-based
systems are in today’s era. Nowadays, consider a system that takes benefit of
state-of-the-art scanners, cameras, & software that helps to screen your
guests or visitors, while rapidly registering & badging them and at the
same time you make them feel welcome. It will also save the time of your lobby
staff, as they can pre-register your guests & automatically notified about
their arrival.
Above all else, the most essential component of the
visitor management software is a streamlined and intuitive user interface. If
the software is clunky and difficult to use, the employees wouldn’t be willing
to use it for a long time. Think of visitor management software not only as a
framework for control but also as the opportunity to bring great customer
experience. It is a welcome mat for your guests coming to your premises. The
visitor management system sets the right expectations & assures a defined,
reliable repeatable procedure for welcoming visitors into your office.
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