3 Major Reasons Why Top Utilities Companies Use Visitor Tracking Systems

 

Every facility or establishment wants to keep the office and personnel security as their top priority. It is very important to monitor who is entering & leaving your premises. The traditional modes for visitor sign-in such as reception staff & paper logbooks that are time-consuming, laborious & often lead to the visitor inconvenience. While on the other side, if the establishment is busy with a lot of visitors every time then processing the visitor flow with an outdated system is quite challenging. To address this challenge, numerous organizations or utility companies are now adopting the electronic visitor tracking system for a secure, safe & efficient check-in. An electronic visitor sign in secures facility with the digital documentation & validation of the visitors’ & employee’s information in such a way that it increases the efficiency. The electronic front desk app is highly customizable & it is designed to cater to the needs of utility companies.

In addition to this, electronic reception management software offers interactive & easy to use self-service interface, so that visitors can complete the registration procedure on their own without any help. Now, let’s have a look at the major reasons which make visitor check-in app or software an ideal choice over the manual sign-in system:

1. Easy to Use

Visitor check-in paper sheets might seem simple, but they are really not. If you still have this old method, flip through it. How many entries are illegible or incomplete? And, what happens when the book is full? Or what happens when you need the data from a year before? When is the last time you really used this information and transcribed it into a spreadsheet? Obviously, the answers to all these questions will not be in your favor. With the cloud-based visitor management system, the data entry responsibilities are reduced to none. The visitors have to enter their information, the system stores it, & you are done.

2. Track Visitors Inside Your Facility

Utility companies have to enforce strict monitoring of all the visitors & employees on their property for a reason. Companies have to secure their facilities to ensure that their equipment is protected & visitors are kept away from certain areas in the office. To do this, they have to know who is inside their premises and the reason for their visit. While the pen & paper registration procedure might tell you who is on your premises, it would not tell you which part of the premises they are in at the given time. With a visitor management system, you can get real-time updates related to your visitors that include where they are, where they are going, & how many individuals are inside your premises. It can also assist you to get a big picture of your visitor patterns such as numbers & movements that are used for safety & security planning.

3. Round the Clock Reception

The visitor management system is automated and acts as a virtual lobby receptionist or a front desk app. It is designed to function round the clock. Visitor check-in software offers a clear advantage over traditional paper logs as reception staff is available only for a certain period during the office hours. A VMS is handy for the hotels, utility companies & other facilities that operate 24X7, be it early in the morning or during the late night.

With the constant pressure to improve the safety of utility companies, it is significant for them to find the expertise that will rationalize current processes & address their visitor management challenges. Thus, an appropriate visitor management system by Veris can assist you to monitor & manage personnel, guests, contractors, and visitors who need access to the premises. It can also ensure that you abide by strict regulations, manage data easily, and balance efficiency with safety.

Why Meeting Room Management is Essential for Businesses?

A meeting room management system can provide a venue owner with an effective & profitable way to manage their premises. Even managing single space might be difficult if it is in high demand, and if the venue owner opted for analog methods, it is a matter of time before space is double booked and the client uses space without paying. Modern meeting room scheduling software, paired with A/V technology integrated into space, ensures that no error occurs & helps venue management consistently administer any number of spaces. In this article, we have outlined the benefits that your business attains by using en efficient office room booking system or meeting room scheduler, helping things run more resourcefully & offering a better return on your investment.

• Minimizing Admin & Management Costs

An intelligent and well-designed conference room scheduling software will remove the need for organizing all your schedules and operates phones manually. Meeting room booking software lets the employees and clients organize rooms & services in a synchronized and decentralized way.

• Better Resource Monitoring

While meeting room booking software’s primary purpose is customer service, the useful upshot is that the available monitoring capabilities will allow the businesses to realize which services or facilities, are being most often used by the customers that are being overlooked & need to be re-marketed. This knowledge can assist, inform & improve the marketing initiatives & help your business to earn more money.

• Better Organization & Coordination 

Meeting room scheduling systems like Veris help you to minimize human errors such as double-booking & help you to prevent no-shows via sending an automated reminder message. There are customization options that mean you can upsell services & products.  

• Flexible Access 

24/7 access booking is a great alternative for night-owl clients and those living in different parts of the world. This the facility can also be utilized by all those employees who work late & who might need to schedule work at a time when the office is otherwise empty. As your company helpdesk is not open all day, every day, unless you use the chatbot web helpline, your booking system has to be fuss-free & user-friendly.

• Environmental Benefits

A good number of software benefits will fall under this attribute. All such benefits refer to financial & environmental savings you will make by bringing the meeting room booking services entirely online. One clear benefit can be considerably reducing the external and internal paper use. Moreover, there are potentially greater impacts such as cutting electricity from rooms that are not in use, thus helping keep the carbon footprints low as much as possible. This way, your business’s success can also be the success of the environment.

We have carefully designed Veris’s meeting room booking and electronic visitor management systems to have all the above benefits & to be adaptable to a huge number of potential business scenarios & requirements. There is also onsite & offsite support, to ensure that your staff, & by extension your clientele, can get the most out of this tool.

Looking for a mesmerizing meeting experience?

Our intuitively designed offering 'Veris Rooms'

Allows you to schedule meetings right from your Outlook or Google calendar, Instantly view booking status on our specialized best-in-class meeting room displays and track usage on our real-time dashboard.

Integrate with your calendar

Schedule meetings right from your daily use Outlook or Gsuite Calendar, saving time and raising efficiency.

Prevent 'no-show' Meetings

Prevent ghost no-show meetings with Check-in functionality which enables hosts to start the booking.

Book through the Display

Schedule Ad-hoc meetings by booking rooms directly from the display placed outside rooms. 

Custom-built Display

Choose our specialized LED enabled hardware which comes with a 5-year warranty and supports POE and NFC.

Track & optimize room usage

View real-time centralized reports and analytics, Ensure better space utilization. 

Integrate with 'Veris Visitors'

Schedule meetings, book the desired meeting rooms, and pre-invite all external guests in one go. 

A visitor arrives at your office premises and goes to the reception. The visitor is asked to enter his details and details of the person he has come to meet. The receptionist tries to call the executive and informs of the visitor’s arrival. The executive asks the receptionist to send the visitor to meeting room A.

Meeting Room Scheduler

Veris meeting room booking system, suitable for businesses of all sizes, helps you manage and schedule your meetings without any hassle. Our meeting room scheduler helps you book your conference room via outlook or G-suite calendar.

To know more visit: https://www.getveris.com/meeting-room-system/

5 things CTOs must do to build agile teams

As we know that an agile business culture encourages innovation and increases the productivity of employees, therefore, there are few things that CTOs must do to build agile teams, for example- Encouraging Office Automation, etc.

To know more visit: https://www.getveris.com/5-things-ctos-must-do-to-build-agile-teams/

Meeting Room Manager

A defined meeting objective, having concerned people being notified and a meeting room with all necessary facilities to start on time is the one that enables a smarter meeting.
All this can be done with super ease with Veris Meeting Room Manager which optimizes both your meeting and cost.

To know more visit: https://www.getveris.com/the-cost-of-inefficient-meetings-for-business/

How to Win Business and Impress Clients with the Right Meeting Etiquette

With veris visitor management system and meeting room manager, give your guests a red carpet welcome and a smooth and seamless meeting experience as when you make your visitor feel special and value them, you’re already well on your way to build a strong relationship.

To know more visit: https://www.getveris.com/how-to-win-business-and-impress-clients-with-the-right-meeting-etiquette/

Top 5 Most Loved Features in Our MRM

Isn't booking up a meeting room becoming a task involving a lot of planning to make things fall into place?  We, at Veris, are here for you to help you out with our integrated meeting room manager to solve your meeting scheduling problems.
Take a look at the 5 key ways in which our meeting room scheduler is helping companies conduct smooth and efficient meetings across the board.

Visit: https://www.getveris.com/top-5-most-loved-features-in-our-mrm/

Our Custom-Built Meeting Room Display is Winning Hearts, Here's Why

Effective meetings are a culmination of many factors. The presence of the right people at the right time and in the right place might sound trivial. But imagine the number of manhours a company can lose if meetings are disrupted because of miscommunications. Modern meeting systems need to do more than just facilitating communication. It is all about hassle-free bookings and scoring a favourable first impression for your brand.

With our 10.1” multitouch and stylish meeting room displays, not only can you say goodbye to meeting room squatters and interrupted sessions, but also add sophistication and personality to your workplace conference area.

Booking Rooms Has Never Been So Easy

Fitted elegantly outside each meeting room, the Veris meeting room display system serve as booking kiosks to promptly set up ad-hoc meetings. Just enter your official email address, meeting duration and confirm. Alternatively, you can also set up meetings and send calendar invites right from Google or Outlook calendar on your smartphone or laptop. This immediately gets reflected on the display outside the meeting room. You can see the booking status of each room and upcoming meetings on these screens in real-time. This includes a detailed description of the organizer, meeting agenda and list of invitees.

Colour Coding Schemes to Signal Room Availability

The LED-enabled meeting room tablet is a smart and fast way of communicating room availability, as you glide through the conference area looking for an appropriate room. Different colour shades (red, green or blue) will instantly tell you about room availability and make it easier for you to spot a vacant room quickly. This is also a great way to avoid meeting interruptions.

The Next-Gen Office Experience

The Veris meeting room display can easily integrate your company logo, background colour and brand elements and become an extension of your corporate culture. Impress clients and other stakeholders with such branding initiatives.

Managing Office Space with Efficiency

Real-time meeting room availability status allows you to plan and manage resources effectively. Additionally, the ‘start meeting’ and ‘end meeting’ buttons support resource optimisation. The ‘start meeting’ button initiates the meeting. With this, the display can detect and eliminate any unattended meetings, thereby freeing up space for the next meeting. So even if you’ve forgotten to inform the admin about a cancelled meeting, the display will do so on your behalf. It waits for a predefined amount of time and, in case a meeting is not initiated during this duration, the system cancels the meeting and shows the room as available. The ‘end meeting’ button lets you know that the room has become available again. So, the display can detect if a meeting ends early and marks the room as available for use. Say goodbye to problems like ‘ghost meetings’ or ‘double bookings’ with an intuitive and sophisticated display.

Centralized Control of all Displays 

From centrally downloading and upgrading applications to switching on/off displays at a particular time, all functions can be managed from a single mobile device. This ensures low energy utilization and tracks any downtimes.

Protection from Thefts and Espionage

Meeting rooms are places where key discussions take place. Not only do offices want to optimize meeting room resources, but also ensure the integrity of these rooms is kept intact to prevent security breaches. The Veris meeting room displays can be fitted with RFID or NFC cards, to add a double layer of protection. The rooms can then be accessed only by designated employees, protecting the infrastructure from theft or espionage. 

Flexibility in Scheduling 

In case meetings go for longer than anticipated, or ends quickly, the “extend meeting” or “end meeting” buttons on the display can help you communicate the changes promptly with the system. This also helps the admin department to track actual meeting room usage hours, rather than relying on booking timings. 

The Veris Meeting Room Display is an easy fit for your innovative business environment. It blends into your everyday workflow, making scheduling and conducting meetings a breeze. 

Veris Meeting Room Manager: Seamless Scheduling, Easy Booking and Continuous Optimization

Sometimes booking a meeting room on short notice could be a big hassle. There can be issues such as the availability of a right-sized meeting room or double bookings. To address all these concerns, for your ease, Veris has launched the Meeting Room Manager.
To know more visit- https://www.getveris.com/veris-meeting-room-manager-seamless-scheduling-easy-booking-and-continuous-optimization/