3 Major Reasons Why Top Utilities Companies Use Visitor Tracking Systems

 

Every facility or establishment wants to keep the office and personnel security as their top priority. It is very important to monitor who is entering & leaving your premises. The traditional modes for visitor sign-in such as reception staff & paper logbooks that are time-consuming, laborious & often lead to the visitor inconvenience. While on the other side, if the establishment is busy with a lot of visitors every time then processing the visitor flow with an outdated system is quite challenging. To address this challenge, numerous organizations or utility companies are now adopting the electronic visitor tracking system for a secure, safe & efficient check-in. An electronic visitor sign in secures facility with the digital documentation & validation of the visitors’ & employee’s information in such a way that it increases the efficiency. The electronic front desk app is highly customizable & it is designed to cater to the needs of utility companies.

In addition to this, electronic reception management software offers interactive & easy to use self-service interface, so that visitors can complete the registration procedure on their own without any help. Now, let’s have a look at the major reasons which make visitor check-in app or software an ideal choice over the manual sign-in system:

1. Easy to Use

Visitor check-in paper sheets might seem simple, but they are really not. If you still have this old method, flip through it. How many entries are illegible or incomplete? And, what happens when the book is full? Or what happens when you need the data from a year before? When is the last time you really used this information and transcribed it into a spreadsheet? Obviously, the answers to all these questions will not be in your favor. With the cloud-based visitor management system, the data entry responsibilities are reduced to none. The visitors have to enter their information, the system stores it, & you are done.

2. Track Visitors Inside Your Facility

Utility companies have to enforce strict monitoring of all the visitors & employees on their property for a reason. Companies have to secure their facilities to ensure that their equipment is protected & visitors are kept away from certain areas in the office. To do this, they have to know who is inside their premises and the reason for their visit. While the pen & paper registration procedure might tell you who is on your premises, it would not tell you which part of the premises they are in at the given time. With a visitor management system, you can get real-time updates related to your visitors that include where they are, where they are going, & how many individuals are inside your premises. It can also assist you to get a big picture of your visitor patterns such as numbers & movements that are used for safety & security planning.

3. Round the Clock Reception

The visitor management system is automated and acts as a virtual lobby receptionist or a front desk app. It is designed to function round the clock. Visitor check-in software offers a clear advantage over traditional paper logs as reception staff is available only for a certain period during the office hours. A VMS is handy for the hotels, utility companies & other facilities that operate 24X7, be it early in the morning or during the late night.

With the constant pressure to improve the safety of utility companies, it is significant for them to find the expertise that will rationalize current processes & address their visitor management challenges. Thus, an appropriate visitor management system by Veris can assist you to monitor & manage personnel, guests, contractors, and visitors who need access to the premises. It can also ensure that you abide by strict regulations, manage data easily, and balance efficiency with safety.

4 Emerging Technologies Every CTO Should Know About

CTOs may be considered as the gatekeepers of technology adoption. In this role, they are required to fight the constant bombardment of hyped technologies, to choose the ones that will likely provide long-term benefits for the company. Technology infatuation is difficult to resist, especially with the massive influx of exciting technologies over the past decade.

So, here is a list of four emerging technologies that hold the promise of transforming business landscapes. Although a great deal of advancements has already taken place in these technologies, they can still be termed as “emerging’ since their full potential is yet to be unleashed.

•  Internet of Things (IoT) and Data Analytics 

IoT means different things to different people. To some it means smart cars and intelligent appliances. To leading CTOs, on the other hand, IoT-enabled systems represent a powerhouse of data generation. M2M (machine to machine) communication makes processes more efficient by reducing the need for human intervention. Not just that, it removes human biases from the equation and eliminates human errors.

With this, IoT offers businesses the most powerful currency for growth – Data. The estimate of IoT data generated in 2019 stands at more than 500 zettabytes (with one zettabyte being equal to one trillion gigabytes)! And, this is expected to grow exponentially. No wonder then that thought leaders like Bill Gates and Dr Judith Dayhoff say that IoT has given the inanimate world a “digital nervous system”.

The magnitude of data represents a huge opportunity as well as a major challenge for companies. This data can be used for anything, from market research to predictive analytics. It can empower businesses to find a competitive edge and target new consumers. Within a business, leaders will be able to gain comprehensive horizontal and vertical views. 

While businesses have acquired data for many years, they haven’t been able to leverage it completely. Large parts of data remain unused, which should be a concern for CTOs. Data is worthless if it cannot be presented in consumable formats.

•  5G Connectivity

Devices communicate over the internet, which means the role of cellular technology is vital. With speeds typically around 200Mbps and up to 1Gbps, 5G promises not only to be super-fast but also to provide increased network capacities and lower latency. This means thousands of internet-enabled devices and IoT sensors can run simultaneously and smoothly.

The results could be revolutionary. Businesses could live-stream events for millions of people at one place. Manufacturing robots could be empowered to ease tasks like assembly, packaging, and construction by communicating with one another. Driverless cars could become a reality. Technologies like Augmented Reality (AR) and Virtual Reality (VR) could change the way we educate students or train employees. 

5G could act as a catalyst for easy adoption and a higher number of use cases for these technologies. In India, 5G is expected to constitute 11% of mobile subscriptions by 2025, according to the 2019 Ericsson Mobility Report.

•  Cloud Computing 

Since vast quantities of data will be generated by devices, supported by 5G, most companies will be compelled to transition to a cloud infrastructure. If data is to be the new currency, businesses need to focus on storing this valuable asset and make it accessible to people from anywhere and at any time, while also protecting it from unauthorized access. 

Doing so will dramatically lower operational costs, lead to smoother infrastructure management, and offer flexibility to scale according to changing business needs. Everything from bandwidth to processing power can be scaled inside a cloud infrastructure. This will be important for businesses to manage fluctuating demand due to seasonality or economic cycles.

The security of data remains a top concern for global CTOs. The onus lies on the CTO to forge relationships with trusted partners that offer robust data protection solutions.

•   Facial Recognition

With devices already poised to provide such tremendous benefits, technologies like Facial Recognition can be brought into workplaces to enhance security, such a system called facial recognition based visitor management system. Companies can use this technology to provide a rich employee experience. This technology has multiple benefits from Visitor Management to Employee attendance through facial recognition. Instead of card punching, facial co-ordinates can become the source of attendance rolls, helping the HR/admin to prevent abuses like ‘buddy punching’ and increase the reliability of data related to productivity, wage theft, and absenteeism.

CTOs will increasingly feel the pressure of choosing the right technologies and ensuring acceptance within their organization. Even the most promising and fascinating technologies fail if they are not accepted by employees. The key to increasing technology effectiveness is ensuring they align seamlessly to employees’ everyday work habits. 

The only way out is ‘AGILE’

AGILITY? Whether its the need of the market or a global pandemic, we at Veris have always shown our commitment for a better change. In this time of global crisis, we introduced Touch less visitor management system which shows our agility and efficient workforce.

To know more about this visit: https://www.getveris.com/the-only-way-out-is-agile/

5 things CTOs must do to build agile teams

As we know that an agile business culture encourages innovation and increases the productivity of employees, therefore, there are few things that CTOs must do to build agile teams, for example- Encouraging Office Automation, etc.

To know more visit: https://www.getveris.com/5-things-ctos-must-do-to-build-agile-teams/

Launching the COVID Combat Kit

As a pioneer in office automation, we have built an advanced touchless suite which complies with the recent WHO workplace guidelines and includes touchless visitor check-ins, staff attendance, thermal scanning and mask screenings.

Advanced COVID Visitor Screening 

Our screening add-on is an essential tool for WHO-recommended 'contact tracing' as well as screening of asymptomatic but high-risk visitors. It enables you to sensitize your visitor, screen them for symptoms, alert, and highlight their exposure to illness. 

Touchless Staff Attendance & Access

Our attendance solution includes specialized hardware with AI and sensors which conducts a triple check on each employee including facial recognition, body temperature, and mask adherence and also integrates with your access control.

Touchless Visitor Management

Our contactless visitor management system empowers your guests by allowing them to check-in through the comfort of their own personal device. This, in turn, enables your security teams to ensure the adherence of a truly touchless and secure work environment.

COVID Standard Operating Procedure (SOP) for MSME Workplaces

Prevention is the only cure. Towards this end, the Ministry of Micro, Small & Medium Enterprises has published a set of preventive procedures to be followed across workplaces. Make sure to check out these guidelines and share our printable ‘COVID-19 Workplace Procedure Guide’.  

COVID-19 Visitor Screening Add-on Feature

COVID-19 visitor screening, an add on feature in the Veris visitor application allows you to alert your security teams of the arrival of a possibly infected visitor and give them instructions on what to do next.

To know more visit- https://www.getveris.com/veris-adds-a-covid-screening-feature-in-its-visitor-management-solution/