Reasons for Implementing Electronic Visitor Sing-in System

Welcoming guests is the major key for the success of any organization including schools, hospitals, and large corporations. Visitors play the most important role in various sectors like education, finance, manufacturing & other industries, and they are a vital part of sustained success in numerous fields. However, having visitors at your facilities does not have to mean sacrificing safety. The Electronic Visitor The sign-in system from Veris will help you efficiently & effectively welcome your visitors while maintaining control over who gets in, how long the visitor stays & what parts of your facilities the visitor is able to access. Following are the reasons to implement a visitor tracking system in your premises –

·        Know your Guests

Having an ability to control planned & unplanned visitors, while they are visiting your premises, will help greatly in reducing risks & providing enhanced safety. The visitor front desk app is efficient to provide a complete set of safety in your entire premise. By using the visitor management solution by Veris allows your guests to pre-register their visit & enter the relevant details about them at the time of pre-registration, you can quickly enter their details pertaining to their visit.

• Maintain Guests Database

Staying abreast with the guests’ the database is vital to mark frequent visitors. To avoid the entry of the same user details every time & save time, the visitor management system by Veris keeps a database of past visitors. It helps the creation of the visitor pass quickly, as safety person is simply needed to retrieve visitor information from past records, eliminate the need for re-entering the data in the process.

• Create the Professional Image 

By eliminating long waiting lines in your lobby & processing visitors quickly & efficiently, you can help to boost the image of your company. The reception management systems by Veris create an efficient & streamlined experience that your guests will remember & appreciate. There are some visitor management systems that are integrated with Microsoft Outlook so that you can automatically alert hosts of their guests’ arrival via email & also send visitors meeting confirmations via mail.

• Generate Visitor Report

Another major advantage of having automated visitor check-in app is that admin and security can generate numerously reports in different formats including Excel, CSV Word, PDF, & RTF. They can generate reports of guest punch details, visitor access denied, pre-registered visitors, pass validity, enrolment status, and more.

• Visitor E–pass/Paper Pass Creation

Visitor Management System provides options to generate either an electronic pass with access rights or the paper pass for guests with information like visitor name, contact details, photograph, and organization name & escort name. It also maintains the records of all materials guest is carrying & his/her ID-proof for safety purpose.

The Bottom Line

Maybe your organization has not yet experienced compliance issues due to the outdated visitor management system. Regardless, the electronic visitor management software is the safety & compliance need for any surveillance team. Without it, the premise is left open to risks. Visitor management needs to be more than the logbook. It should offer visibility, enable compliance, & facilitate communication with front-desk employees & security staff. Add a visitor management system by Veris to protect your business more effectively.