5 Value-Added Benefits of Reception Visitor Management System

The modern reception visitor the management system is fast becoming the ubiquitous attribute in commercial premises, industrial infrastructures, residential high-rises & condominiums, healthcare facilities, and even in high schools & colleges. But, even with incredible value visitor tracking system adds to its users, a significant number of businesses & industries are slow & even unwilling to spend on the visitor sign-in software.

There is no arguing that the old paper-based check-in system for guests is way outdated, if not superseded. If you are unconvinced how visitor registration platforms impact your business in the best of ways, then perhaps the following 5 points will change your perception.

• Better Visibility

As visitor information is logged in the visitor access control system & a photo ID is captured, it is possible to identify & track the visitors in your building. Because the visitor management system in India offered by Veris creates a photo ID for each visitor it registers reception staff is able to identify your visitors with ease. You can also keep a track of all ongoing visitor activities & study visitor patterns. Guests also have the option to pre-register, and also allow your receptionists to be better prepared with information on them when they enter.

• Reduced Overheads

One of the major benefits of the visitor management system is the way in which the enhanced productivity & efficiency leads to reduced costs. For instance, the visitor management system can eliminate costs associated with the traditional visitor management as there is no requirement to buy new paper visitor books badges, thus reducing recurring costs. The visitor management system enhances productivity while also providing a great return on investment by reducing the running costs.

• Visitor management software boosts the effectiveness

Think about how incompetent the paper-based systems. Now, consider the system which takes benefit of state-of-the-art scanners, cameras, & software to screen your guests, all while rapidly registering them even as you make them feel welcome. You can also save the time of your lobby staff, as they can pre-register visitors & be automatically notified about their arrival.

• Improve building security & safety.

The safety of your facilities & safety of your individuals is very important, & they have become a high priority for most of the organizations. Software-based lobby safety offers the extra protection you need by identifying visitors quickly & accurately.

• Enhanced Brand Image

The integration of technology within the organization has become an essential part of the modern working environment. The presence of the visitor management system can give the technologically-minded visitor the positive first impression of the company. Sometimes all such features are needed to attract the attention of your probable customers, who might think more highly of the business. They also make sure everyone on your premises feels secure & anyone who enters building behaves in a professional manner.

While this is not a list of every a single one of the benefits of the visitor management system, we hope it has highlighted some of the benefits of implementing the visitor management system in your workplace which you may not have been aware of.

Reasons for Implementing Electronic Visitor Sing-in System

Welcoming guests is the major key for the success of any organization including schools, hospitals, and large corporations. Visitors play the most important role in various sectors like education, finance, manufacturing & other industries, and they are a vital part of sustained success in numerous fields. However, having visitors at your facilities does not have to mean sacrificing safety. The Electronic Visitor The sign-in system from Veris will help you efficiently & effectively welcome your visitors while maintaining control over who gets in, how long the visitor stays & what parts of your facilities the visitor is able to access. Following are the reasons to implement a visitor tracking system in your premises –

·        Know your Guests

Having an ability to control planned & unplanned visitors, while they are visiting your premises, will help greatly in reducing risks & providing enhanced safety. The visitor front desk app is efficient to provide a complete set of safety in your entire premise. By using the visitor management solution by Veris allows your guests to pre-register their visit & enter the relevant details about them at the time of pre-registration, you can quickly enter their details pertaining to their visit.

• Maintain Guests Database

Staying abreast with the guests’ the database is vital to mark frequent visitors. To avoid the entry of the same user details every time & save time, the visitor management system by Veris keeps a database of past visitors. It helps the creation of the visitor pass quickly, as safety person is simply needed to retrieve visitor information from past records, eliminate the need for re-entering the data in the process.

• Create the Professional Image 

By eliminating long waiting lines in your lobby & processing visitors quickly & efficiently, you can help to boost the image of your company. The reception management systems by Veris create an efficient & streamlined experience that your guests will remember & appreciate. There are some visitor management systems that are integrated with Microsoft Outlook so that you can automatically alert hosts of their guests’ arrival via email & also send visitors meeting confirmations via mail.

• Generate Visitor Report

Another major advantage of having automated visitor check-in app is that admin and security can generate numerously reports in different formats including Excel, CSV Word, PDF, & RTF. They can generate reports of guest punch details, visitor access denied, pre-registered visitors, pass validity, enrolment status, and more.

• Visitor E–pass/Paper Pass Creation

Visitor Management System provides options to generate either an electronic pass with access rights or the paper pass for guests with information like visitor name, contact details, photograph, and organization name & escort name. It also maintains the records of all materials guest is carrying & his/her ID-proof for safety purpose.

The Bottom Line

Maybe your organization has not yet experienced compliance issues due to the outdated visitor management system. Regardless, the electronic visitor management software is the safety & compliance need for any surveillance team. Without it, the premise is left open to risks. Visitor management needs to be more than the logbook. It should offer visibility, enable compliance, & facilitate communication with front-desk employees & security staff. Add a visitor management system by Veris to protect your business more effectively.

Meeting Room Management System – Why you Need One

For numerous businesses, rooms & venues are precious resources that can be booked by employees or sold to consumers. With the paper schedules & notice boards rapidly becoming things of the past, timetabling, meeting room management systems & room scheduling systems are important for getting the best out of the business premises & services, for customers & employees. Today's modern business world is one of dynamism & collaboration. With offices & individuals spread out geographically & across time zones, office work is usually carried out in the meeting rooms with technologies like video conferencing & shared screens. However, today, we still explore businesses that don’t capably use meeting room spaces.

Meeting room schedulers are valuable, & in some cases, vital, thing for numerous businesses. It is the gathering point or essential workspace for the internal meetings, presentations & collaborations, or an asset that provides additional revenue opportunities. In this article, we will examine the reasons why an online office room booking system can provide commercial & operational advantages to your business. In this blog, we have outlined the benefits that your business can attain from using the good-quality room booking system and meeting room booking system, helping things run more efficiently & offering a better return on investment.

Benefits of using meeting room booking software

Now that you have seen some of the features of the online booking system you are probably wondering what are the advantages?  Well, there are numerous and there is a reason which more & more individuals are turning to technology to enable their online bookings every day.  Following are some of the benefits that you have noticed from using conference room scheduling software by Veris –

• Productivity – Less time managing conference room booking activities means more time focusing on your customers.
• Efficiency – with the help of conference room management system, you can trim back and redeploy existing staff to support your customer service needs.
• Payment Security – Enable an instant, secured and assured payment improving cash flow by reducing the bad debt exposure & directly improve your business bottom line.
• Accessibility – Instead of filling in forms and leaving your customers sitting on hold, they can self-serve and book online.
• Simplification – Get Effortless bookings & procedures for customers and reduce the time to train your internal staff by using the intuitive software which is easy to use.
• Automation – Real-time information, emails, data, and communication. There is no more duplicate key of information between systems.
• Bookings 24/7 – Take any time, any day, and anywhere bookings. Free up your team to focus on creating exceptional customer experiences.
• Integration – Work with third-party platforms & exchange data with your other key line of business applications.

In modern offices, it is important to have a meeting room booking system and electronic visitor management system by Veris that replaces more manual ways of room reservation. With the proper meeting room booking system in place, modern offices can see vital improvement in their productivity, while experiencing the better use of office space. Business rules & policies can help make rooms available to people who need it. Thus, adopt meeting room management software and make your process easy.

Why is Visitor Management system important?

Creating your work environment where all your employees feel safe and secure is of the utmost importance. Feelings of safety & comfort are the keys to overall success and productivity. Your team or employees will feel more relaxing knowing that the guests or strangers on-site have been processed via the Visitor Management system India offered by Veris. At the most basic level, Visitor Check-in Software performs the significant task of tracking who is on your premises. More advanced VMS software can track when guests arrive, control the length of their stay, limit where they are allowed to go, and screen them against publicly accessible background data. Simply put, Visitor Tracking systems offer you maximum control over your guests that are accessing your facilities, the key aspect to keeping all such facilities safe & secure.

• Security –

Electronic Visitor Management System ensures the effective & efficient safety of your premises or workplaces. Unlike the manual entry books where the visitors use to make their entries that may or may not be true. Furthermore, each of your visitors can access your visitor’s list easily. There is a huge invasion of privacy. Visitor log book verifies each of your guest’s detail by sending OTP or One Time Password with real-time check-in. And, then there is no scope for any visitor to enter the fake details.

• Accuracy & Reliability –

As we stated earlier, Visitor Management System verifies visitor’s data via OTP or One Time Password. Thus, the information of your visitor is accurate & there is no chance to get them altered. It makes your data so recorded consistent enough to use as & when needed.

• Effective Monitoring –

Not all your security officials can go with your visitor or check if your visitors are not wandering around. Visitor Tracking Software aids in the effectual monitoring by availing ‘Meeting Over’ feature where front-desk executives will come to know about guests who should be leaving premises once host presses button.

• Pre-registration –

The system holds importance for the plenty of reasons, most importantly of them being a feature of pre-registering the visitors. In the manual entry books the person who enters your premises fill in the details, whereas when you implement Visitor Log Book System in your premises, you can pre-register your visitors letting your safety officials know about expected individuals. It results in lowering the accretion of guests in your front-desk area.

• Enduring Impact –

Your guests feel valued once they come to your premises. Asking to fill the manual entry books will certainly not be the thing. Visitor Management Software creates a long-lasting impression on your visitors. VMS software maintains your safety gracefully & let your visitors feel equally important.

To conclude, electronic visitor management system by Veris can simplify all your reception tasks, ensure smooth processing of your visitors on arrival, allowing you to rest assured that your health & safety obligations have been met and ensure that your premises remain safe. Think about your visitor management system not only as the framework for control but also as the opportunity to deliver a customer experience. It is a welcome mat for someone coming to your premises. Visitor management system by Veris sets expectations & assures a defined, reliable and repeatable process for welcoming guests in your premises.

5 Reasons to Consider Visitor Management System over the Manual Entry Books

Your company’s reception area is the gateway to your office. Visitors to your office come in different shapes & sizes. They can be anyone from the potential new hires coming in for an interview, to important clients. Regardless of the types of visitors, you are expecting, it is important to process them quickly & efficiently while giving them a warm welcome. Visitor management consists of some different phases – before the visit, moment the visitor arrives, their stay, & the moment they leave. It is important to carefully consider each phase of this process when receiving guests. The visitor access control system by Veris is an extremely important aspect for businesses. There are a lot of arguments that prove the importance of Visitor Management software over manual entry books, a few of them are listed below –

• Security –

Visitor Management System ensures the effective & efficient security of your premises. Unlike another kind of manual entry book where visitors used to make their entries that may or may not be true. Furthermore, each of your visitors can access your guest list easily. There is a huge invasion of privacy. The system verifies each of the visitor’s detail by sending OTP along with the real-time check-in, there is no scope for the guests of yours to enter the fake details.

• Accuracy and Reliability –

Visitor Management Software verifies the visitor’s data via OTP (One Time Password). Hence, the information of your guest is accurate & there are no chances to get them changed. This makes data so record reliable enough to use as & when required.

• Pre-registration –

The system holds great importance for various reasons, most important of them being a feature of pre-registering your visitors. While in the manual entry books the person who enters in your premises fill in their details, whereas once you implement the reception management software in your premise, you can pre-register your visitors letting the security of your officials know about expected individuals. This results in lowering the accumulation of the visitors in your front desk area.

• Effective Monitoring –

Not each of the security officials can attend your visitor or can check if the visitors are not roaming around. Visitor tracking app aids ineffective monitoring by availing ‘Meeting Over’ function where front-desk executives or security officials would come to know about visitors who should be leaving the premises once the host presses the button.

• Enduring Impact –

By eliminating the long waiting lines in your premises & processing visitors quickly & efficiently, you can assist to enhance the image of your organization. Visitor management systems create an efficient & streamlined experience that visitors will remember & appreciate. Some visitor management systems also integrate with Microsoft Outlook, thus, you can automatically alert hosts of their visitors’ arrival via email & also send visitors meeting confirmations via email.

To conclude, the electronic visitor management solutions can simplify the reception tasks, ensure smooth processing of visitors upon arrival allowing you to be the rest assured which your health & safety obligations have been met & that your site remains secure.