How Does Meeting Room Scheduling Software Enable More Productivity?

We all know the conference room struggles. Finding the appropriate meeting space without a proper system can waste your valuable time & leave employees frustrated that will ultimately affect your business’s productivity. The good news is that there is a fix for meeting scheduling troubles – Meeting room scheduling software can eliminate waste of time & confusion while booking meetings, relieving your employees from the dispute for conference space. Conference room booking system can eliminate the challenges of securing meeting room spaces, allowing your meetings to occur without affecting your productivity.

• No Wasted Space

When the calendar says there are not any rooms available for your meeting, the attendees resort to changing time, huddling around the lunch table, or dialing into the call individually from their desks. With the meeting room display system in place, the attached smart sensors can identify when meeting rooms are not in use & alert the system to mark space as available. Attendees can also check-in and check-out of rooms, so that, other employees can use space when their meetings end earlier than they originally planned. All such automatic scheduling updates by office room booking system happen in real-time & these updates are available for viewing on the digital displays throughout the office and on mobile & desktop platforms. Making the best use of meeting room space translates to optimizing the employee time and ensuring higher productivity.

• Updates on the fly

Multiple scheduling conflicts, including phantom meetings & double bookings, are avoided when the system is flexible enough for the users to make adaptable adjustments on the go. With the advanced meeting room booking system, users can book rooms, access their meeting details, and make on-the-go changes from their laptops and mobile applications. This way, users can view any changes to the scheduled meetings even when the employees are not at their desks. The capability to make real-time updates is particularly helpful when the attendees are running late for the meeting. It is also helpful for scheduling meetings & booking rooms on demand, no matter where the organizer is at that time.

• No double bookings

The flip side of wasting conference space is overbooking meeting rooms. It is one of the common pitfalls of scheduling solutions including Outlook. Even though one organizer has booked the conference room for the whole day, yet the same meeting room will still appear available for some other users. This ends up in an argument for meeting space. Meeting room booking software can help the office managements avoid this type of scheduling hiccups. The software also offers users with up-to-date calendars, this is why, they can view meetings related to their schedules - making it easy to find time & space which is sure to work.

• No more confusion

With the online meeting room booking system in place, all your employees are on the same page. There is a centralized location for all conference requirements – and, of course, it is simply available for all users on their devices. Also, the meeting room scheduling software helps office managers to implement the standard process for reserving the shared spaces. With the help of an online meeting room booking screen, office managers can even block out the rooms & designate VIP spaces, so that, employees are not caught off guard when they show up for the meeting & can’t use space. And, employees can continue with their meetings, without any confusion.

With Veris’s conference room booking solution, you can introduce the seamless & flexible meeting scheduling procedure for your team. This cloud-based software allows your employees to use the web & mobile applications to view meeting space available & manage their bookings in real-time. The meeting room reservations are an intuitive, frictionless, and seamless process.

What to Look for in a Visitor Check-in Software?

 

A user-friendly visitor management system generates a positive impact on people like clients, job candidates, & guests. The visitor registration system shows your industry is forward-thinking & concerned about the safety of their employees and visitors alike. After all, no one wants to be met with the unoccupied desk & paper sign-in sheet, particularly when they are visiting for the first time. When it comes to the modern visitor management technology, there are numerous different alternatives, including front desk app. But like most of the things in life, you get what you pay for. Moreover, when it comes to your workplace safety, you can’t afford to cut corners. Here are five important features of electronic visitor sign-in software that should be included in the system you are looking for.

• Pre-Book Visitors

For businesses that regularly host various on-site events & conferences, the pre-booking attribute allows guests and visitors to pre-register the attendance before their arrival, efficiently reducing the check-in time from 1-2 minutes to a couple of seconds. The Visitor Management solutions in India offered by Veris gives you the option to request unique reference numbers as the final stage of the visitor check-in procedure, making the check-in procedure even easier. This can be done easily with a simple configuration. 

• Self-Service Check-In

The self-service check-in attribute means your guests do not have to wait for the front desk staff to be available. They can just use the electronic visitor sign-in. After they enter their name, the system will prompt them to sign-in any required documentation and print the guest badge. Once the visitor has completed the check-in, the software will alert appropriate team members through instant email, Slack, and a push notification on their laptop or mobile devices.

• Security Watch-list Cross-Check

One of the significant visitor management system attributes is a great emphasis on your workplace safety. Whenever your guest checks in, a visitor management system will review the pre-uploaded security watch-list to explore if they are on it. If the unauthorized person attempts to sneak-in, the visitor management system will alert appropriate personnel. Additionally, you can use software’s real-time reporting tools that help you to view the visitor history & lobby activity should an incident occur.

• Microsoft Outlook Integration

With the Microsoft Outlook integration, you can email visitors important information before their arrival. For instance, you can send a welcome email, parking instructions, Wi-Fi password, & details on how they have to check-in to your premises. You can also include the QR code for your visitors to scan whenever they arrive that helps them to speed-up their check-in procedure.

• Increases Efficiency

Think about how ineffective and obsolete paper-based systems are in today’s era. Nowadays, consider a system that takes benefit of state-of-the-art scanners, cameras, & software that helps to screen your guests or visitors, while rapidly registering & badging them and at the same time you make them feel welcome. It will also save the time of your lobby staff, as they can pre-register your guests & automatically notified about their arrival.

Above all else, the most essential component of the visitor management software is a streamlined and intuitive user interface. If the software is clunky and difficult to use, the employees wouldn’t be willing to use it for a long time. Think of visitor management software not only as a framework for control but also as the opportunity to bring great customer experience. It is a welcome mat for your guests coming to your premises. The visitor management system sets the right expectations & assures a defined, reliable repeatable procedure for welcoming visitors into your office.

5 Benefits of Front Desk Check-In Software for Hotel Business

 

The major purpose of all businesses is to increase their profit & grow business in large. Modern technology is proving really good for the hotel business. Software such as hotel front desk check-in software is helping to make things easier for hotel front desk management in handling their guests & many other activities inside the hotel premise.

The most up-to-date developments in technology are redefining today’s hospitality industry. The competition in the industry is intense & hoteliers are exploring new & creative ways of boosting their guest experience that in turn bring customer loyalty & occupancy rates. Visitors are becoming more tech-savvy and expect instant results from a few clicks that are necessary to make a quick booking and quick checkout. Here is why it comes as no surprise that the hotel front desk automation is the next big thing in the industry –

• Queues at Reception Desk is the Thing of Past

Waiting in the queue at reception or at the entrance is a major question mark in the ideal beginning of your holiday. It is clear that everybody likes to skip this boring part of their stay. Well, the hotel front desk sign-in app will help guests reduce that wait time. Their check-in becomes hassle-free & quick. Using the intuitive interface of the front desk app, you can rapidly complete check-in & get the issued room key card. The front desk check-in software not only speeds up the check-in of guests but also personalizes & simplifies the whole procedure.

• Boost Revenue

More & more visitors want to use self-service front desk management software due to certain benefits that come along with it. Reception management software is suitable for making inquiries about facilities, various extra services like special promotions, room upgrades, & many other hotel products. This is how hotel businesses can use the front desk software to promote upgrades & upsell extra services which considerably improve their bottom line.

• Prevent Errors

With front desk check-in software, there are no more misspelled guest names and wrongly allocated rooms. With Veris’s receptionist software automated check-in system, hotel management can avoid all such errors and duplicate profiles. Letting your guests themselves type their personal details & preferences as a part of their check-in, reduces the human errors to a minimum. This entered data is directly sent to PMS and further information can effortlessly be retrieved.

• Enhance Customer Experience & Loyalty

Receptionist Software is responsible to build guest loyalty and reinforce the brand reputation. Front desk check-in software connected to the whole property management system which can take guest engagement to the next level. That is why, the growing number of visitors expect to find the receptionist software at the hotel lobby, so that, they are able to control numerous aspects of their stay such as check-in, payments, extra services, special requests, etc.

• Reduce Costs

Another benefit of hotel front desk check-in software is the cost reduction. Various routine tasks can be achieved by the reception desk software like self-service check-in, completion of visitor registration cards, and room key card issue. The electronic front desk check-in app is well-integrated with the hotel's property management system. Less manual work and quick check-ins will decrease the dependability on employees. As a result, hotel staff can focus on their other important tasks and matters which require personal attention. And this in turn, significantly improves the guest experience.

Hotel facilities face many challenges. Installing the reception sign-in software at the front desk ensures a pleasant visitor experience and you can win a repeat customer for life. Thus, select the visitor management system by Veris which is customized to suit your requirements.