Greet your Guests with Electronic Visitor Sign-in

With modern technology entering every area of our lives, it is only a matter of time before we use it to rationalize even the most often ordinary aspects of business practices. There is an area where modern technology can make a big difference to corporate is the electronic visitor management sign-in system. Usually, the businesses have used the visitor tracking system manually for numerous reasons. One of the main benefits of getting visitor information is to be able to build a large contact list for future events and promotions. Another important reason is security. However, when the compilation of data is done manually, it can take many man-hours. There are several benefits of adopting a digital visitor front desk app. Digital reception management system take the process online & help to streamline the whole procedure. Here are some of how the digital check-in app can help your business –

• Safety of your premises

The priority of the organization and facility is the safety of your premises & workers present inside it. Premises safety can efficiently be attained by Visitor Management software that ensures there is no unauthorized intrusion that takes place within your office sites. Premises safety achieved using Electronic Visitor Management software promotes further benefits that extend to the stimulation of ambient employer-client relationships. The employers feel more secure & act affectionately towards visitors & clients.

• Better Visibility

As visitor information is logged in the visitor management software & a photo ID is captured, it is possible to categorize & track individuals on your premises. As the visitor management system creates a photo ID for every visitor it registers, the reception staff is capable to identify guests with ease. You can also keep a proper track of on-going visitor activities & study visitor patterns. Visitors also have the option to pre-register, allow your receptionists to be better prepared with information on them when they reach.

• Building a solid reputation

Building a solid brand reputation can be efficiently achieved by using the virtual lobby receptionist system. Good Visitor Registration software allows for developing the mutual feelings of reliance & trustworthiness among visitors and employers. Your guests get overwhelmed by such an ambient & careful screening of all the visitors moving in & out of your premises. So, you can count on the Visitor Management software for the successful development of a good brand image.

• Low-cost solution

Contrary to high-tech visitor scanning security solutions, Visitor Management software is surely a low-cost solution. The major advantage of Visitor Management software is that this system is flexible and highly scalable. Furthermore, you can choose from different packages that depend on your requirements. It means with little investment; you will get the customized & all-inclusive Visitor Management software that does not put a strain on your pocket.

Efficient electronic visitor management software is worthy of investing in. For your premises, it has benefits of saving time & money along with superior safety & security. If you are looking for a complete solution for electronic visitor registration, tracking, badging, & management, then Veris will be a good service to consider. The visitor management system by Veris is convenient & saves time for your guests.

 

Reasons why you should adopt a Conference Room Schedule Display for your Office Premises

 

It is vital that conference room schedule displays are helpful for booking information in real-time & make sure that the information presented is right for your office premises. The appropriate booking information for your organization is not certainly the right information for your business. You must be able to select what meets the information your conference room management software presents & how they present it. Your conference room displays must be easy to manage & include certain management tools. If you have more than ten meeting rooms it becomes time-consuming & difficult to see the status of each device & manage firmware updates, opening hours, and room display links if it has to be done locally on each device. The conference room availability displays should include the central management tool where you can monitor your devices, push out room display links, push out new firmware, set opening hours, power up & power downtimes, and push out special messages to your employees. LED lights, warranty period, & user authentication is also significant features you should consider when exploring your conference room scheduling solution. User authentication via RFID cards and personal pin code will provide you great tracking opportunities, & ensure you’re your employees only can check-in, prolong, or end meetings that they are attending.

• Foster a productive work environment

Consider the ways which make your work life easier & people more productive. The meeting room displays help individuals to find the right room & make reservations easier by linking the meeting room displays directly into your calendar or booking system like Outlook and Microsoft 365. No more running around conference rooms to explore if one is available. There is no more meeting room theft. Meeting room scheduling systems also alleviate the confusion of availability. Less wasted time, better and more productive meetings, the option to extend meeting times, instantly locating appropriate meeting rooms are all features & benefits that enhance your company productivity.

• Eliminate room sharking

Room sharking happens when someone is exploring the meeting room for their meeting & simply walks into the room that looks free, but really isn’t. When the person who has actually booked the room shows-up there is an awkward moment. This scenario is not only awkward; it generates an unproductive work environment, where co-workers have unnecessary conflicts over conference rooms. Conference room displays eliminate the room sharking problem as no one needs to walk into the conference room without booking it.

• Know instantly when the meeting room is occupied

Large overview displays show meeting room availability at a glance. Instead of going to Outlook and your calendar on your workstation to check availability, employees only need to check the large overview screen for the instant overview of all the meeting rooms, see which are available, & go. So, your meeting can start in just a few seconds, not in minutes.

• Check availability on the go

Sometimes it’s just not practical to explore and reserve the conference room for a 10-minute phone call or a quick one-on-one. Most of the individuals just go to the nearest empty conference room without checking if the meeting room is actually available or if somebody has a meeting which starts soon. A conference booking software lets you check instantly if the meeting room is available & for how long from right outside the door.

Adopting a Conference room booking display system by Veris is an essential investment for your organization. Thus, go ahead and gain a win-win situation for your business.

How Your Organization Can Benefit from Meeting Room Display System?

In the modern corporate world, there is a huge focus on collaboration or teamwork. With offices & co-workers spread-out geographically & across different time zones, office meetings are usually carried out with modern technologies including video conferencing & shared screens.

Conference rooms, huddle rooms, & pods are becoming increasingly more popular in today’s workplace. But, sometimes you might not be able to get access to them. In several cases, you might have thought that you booked out the conference room but when you go to use it, someone else is already in there. The major solution to overcome this hurdle is the meeting room display system. There are numerous benefits of having a meeting room scheduling software. Below, we have highlighted some of the main advantages of having an office room booking system.

Check availability on the go 

Sometimes it is just not practical to search for and reserve a meeting room for a 10-minute phone call or a quick one-on-one. Most of the individuals just go to the nearest empty conference room without checking if the meeting room is available or if someone has a meeting that starts soon. The online meeting room booking system lets you check instantly if the room is available & for how long from right outside the door.

Manage Room Occupancy 

A proper outlook meeting room booking system will automatically detect & prevent users from booking conference rooms that already have meetings. It is a pre-emptive method of detection & prevention that eliminates the majority of office productivity-related issues of having to find the vacant conference room. Using meeting room reporting, you can get data on how often your 12-person meeting room is used by just four persons. It will allow you to better understand the space needed to meet the demands of your industry & make more knowledgeable decisions about the size of your conference room.

Multiple Methods of booking a conference room

Choosing an online meeting room booking system that offers numerous avenues for booking can simplify the procedure of finding & reserving a conference room even easier. From a web-based interface which can be accessed via any browser to the mobile app or the wall-mounted room display panel can offer staff that is always on the move to be able to find & reserve meeting rooms. Workplaces that use Microsoft Outlook can influence plug-ins that allow them to reserve a meeting room right from within Microsoft Outlook that makes life easier.

Free-up front desk resources 

Meeting room booking screens take the work out of offering guidance to visitors for front desk resources. It frees up the front desk to focus on other important tasks than simply tell your employees where to go. This also shows that your time is valued. And, there is no question that employees who feel valued, experience higher morale & are happier overall.

Conclusion

In modern workplaces, it is crucial to have Veris’s conference room booking system that replaces most of the manual techniques of the meeting room reservation. Having a proper meeting room booking system in your office, organizations can see significant improvement in their productivity. Business rules & policies can help make meeting rooms available to individuals who need them. Numerous methods of interacting with the system can address the requirements of staff that are desk-bound or on the move

Do you Need a Touchless Visitor Sign-in for your Organization?

Whether you are watching on the news channels or scrolling your Instagram feeds, you have seen the regular reminders to sanitize your hands properly. But, personal hygiene is not just the of-the-moment trend. From the touchless faucets to modern automatic doors & pre-programmed elevators, the technology has finally adapted to offer seamless and new experiences – to protect personal hygiene. Further, this concept is extending to visitor management as well. Today, organizations have to upgrade their current visitor screening software by creating the touchless visitor sign-in procedure. The touchless visitor check-in protects their guests & team, but also creates an exceptional visitor experience. Going touchless makes the sign-in safer, & allows your business to quickly adapt to enforce health & safety regulations with Veris Covid-19 ready visitor management software. This option also creates a frictionless check-in experience while giving your visitors & employees, complete peace of mind beyond the times of this global health crisis.

Why should you invest in a touchless visitor screening solution?

There are several benefits to the touchless visitor screening system. Here are the five most important ones –

• Offers customize features that fit your growing needs

The Veris touchless visitor management software is scalable & highly flexible. It makes the process simple for you to make changes you require and whenever you need them. You can also customize those features according to your preference & update them as often as required to keep pace with the modern trends & best practices in visitor management.

• Reducing Costs

Streamlining & boosting the effectiveness of screening visitors in the office reduces the visitor processing costs over time. Your guests can simply sign-in by using the tablet at reception, automating the sign-in procedure so that your receptionist can focus more on the other tasks. Moreover, less paper is being used which means less will be your stationery-related costs.

• Enhanced Building Security

A touchless visitor management system is known to enhance the safety of your employees & your organization by allowing you to rapidly register & identify the guests with your database. Veris’s touchless visitor management system can also track visitor movements around the workplace. This way, any evil intent is dejected as people are aware of the visitor’s identity and can be quickly traced.

• Enhanced Visitor Experience

The touchless visitor management system by Veris offers a fast & streamlined way for visitors & employees to enter their details into the tablet. With the contactless attribute, they can even scan QR codes & enter their details via their smartphone instead of having to touch an unfamiliar screen which makes visitors feel safer. All such small changes can make a positive & significant impact on the visitor experience at your organization.

• Pre-registration allows you to manage your office capacity

Having insight into the number of individuals in your organization has always been helpful when it comes to the space-planning & abiding by the fire codes. Nowadays, it is even more critical. As organizations become more concerned with the physical distancing & managing their building’s capacity, many of such duties fall to facilities leaders. By requiring visitors to pre-register their details, you can anticipate how many individuals you will have in your organization at any given time to keep your office density at a safe level.

Nobody knows what will be future of post-COVID-19. Thankfully, touchless visitor management investments are not tied to a certain future. The attractiveness of touchless visitor management investments is that they are the development for your workplace which is convenient. Touchless is simple, sanitary, and the ultimate future, whether coronavirus persists or not.

4 Hidden Benefits of Reception Management Software for Your Organization

Managing your office complex, or managing reception anywhere else can be exhausting work. Some of the real challenges of the job come with keeping track of everybody on your property at any one time. It includes people’s check-in, check-out, & everything in-between. But, have you ever measured that this important part of the job could be much easier? We promise it can be if you look at investing in the reception management software. There is nothing complicated about the visitor tracking system, despite how intimidating it sounds. The visitor management system is the system intended to augment or even replace the receptionist position in the lobby. They are completely automated digital interfaces used for checking in visitors, offering clear instructions, signage, & even maps for your visitors. They can print the badges, stream training videos, & even notify employees when the visitor has arrived for their visit.

These systems are significantly more accurate & reliable than outdated methods such as guest books, & also often come with additional attributes. Below are four hidden ways in which investing in one can help your business –

• Reinforced Branding

Most modern reception sign-in apps provide you the opportunity to reinforce your branding in the front-end of the solution. Hardware devices are customized to display the company colors and logos can be uploaded to the front-end of the solution & screensaver rolls are made to match brand guidelines. These are just a few options available to companies that want to fully integrate the Visitor Management solution.

• Improved Security

Enhanced safety is the most important benefit of the visitor management system. The organization, company, or workplace needs to be aware of everything which goes on within the premises. The capability to identify the guests allows staff to be prepared for unwanted circumstances. If someone has caused difficulty in the past they will be acknowledged quickly. The system also ensures that visitors can only enter the authorized areas.

• Increased Productivity

The groups & large parties can be pre-registered in the back-office before their arrival on-site. Once pre-registered, the individuals can modernize their on-site check-in experience by simply entering their details before alerting their host of arrival. While self-service check-in alternatives are beneficial to guests & other third-parties, receptionists experience one of the most dynamic productivity shifts because they can alleviate the burdens associated with processing the visitor check-ins & allocate more time to completing other tasks at hand.  

• Reduced Overheads

One of the primary benefits of guest registration software is how enhanced productivity & efficiency lead to reduced costs. For instance, the iPad receptionist app can eliminate the costs associated with traditional visitor management as there is no need to purchase new paper visitor book badges, thereby reducing recurring costs. The visitor management system increases productivity and also offers a great return on investment by reducing the running costs.

While this is not a complete list of every single benefit of a visitor management system, we hope it has highlighted some of the benefits of implementing the visitor management system in your workplace which you might not have been aware of.

Key Benefits of Visitor Screening Software that Transform Your Business

 

A visitor screening software helps companies to manage guests on their premises in the most flawless manner. Visitors can check-in and check-out via a self-service system which boosts the overall experience of visitors & enhances the security of your premises.

The touchless visitor sign-in system is very helpful for companies, colleges, schools, manufacturing facilities, government agencies, hospitals, etc. for a seamless check-in and check-out. Now, no more manual visitor log books are needed at the front desk. Some companies are still using traditional visitor management strategies such as registers, guest books, & so on. It increases a lot of paperwork that leaves chances of errors & it is really difficult & time-consuming to manage effectively. All such traditional outdated systems would not offer the safety which your organization is exactly looking for. The solution is an automated Covid-19 ready visitor management system which fixes all these problems.

If you are searching for an all-in-one visitor screening solution for visitor registration, security, badging, tracking of the guests, visitor log reports, etc. take a look at the below-mentioned key benefits of a visitor screening solution which transforms your business –

• Store your visitor data automatically

A touchless visitor check-in software can print ID cards with the barcode. When staff scans the code it will automatically display visitor data along with the photograph, visit records, & health condition of the card owner. The ID card is useful to make simpler the visitor registration on their next visit as they don’t have to register the same person again and again. Furthermore, the questionnaire is helpful for the contact tracing if visitor turns out COVID-19 positive.

• Effortless reservations with the touchless visitor management software

The visitor screening software makes it easy for organizations to manage visiting schedules. The employee can set meeting times on the system calendar, filling in visitor’s data, their purpose of visiting, & sending questionnaires to the visitor via email. The system also helps hotel visitors to make reservations. From the hotel managers’ outlook, the system enables them to limit maximum visitors. Thus, the hotel would not exceed 50% maximum capacity.

• Digital screening via questionnaires

Screening is an important thing to do to make sure that every employee and visitor entering your building is in healthy condition, either it is their body temperature checking and filling in questionnaires about the health. But if this procedure still runs manually, your guests will take some time to complete surveys, and it will form a long line.

Screening visitors in the office can help you to simplify the data collection procedure. Your receptionists can input visitor data swiftly into the system, & the visitors can fill in questionnaires from tablet computers available at the reception desk. You can do it better if you offer them a separate registration. Doing so will let your customer fill in their data from their cell phone & reduce unnecessary lines. The use of visitor management has advantages well beyond only recording that enter your resource. All such systems can offer the initial professional impression on visitors & offer the defined procedure based on your visitor policy.

Why Conference Room Schedule Display is Important?

 

We all know the feeling of something not being vital for a business. Conference room schedule displays typically fall under that particular category, but if you stop & think about it, conference room management software does add value to the organization. Digital signage has a myriad of uses in the corporate sector, but perhaps one of the best is using conference room scheduling solutions to get the most out of your conference rooms.

Let’s be honest, managing meeting rooms can be a huge hassle and often waste a lot of your time. In a given workweek, the employees could be spending several hours arranging & scheduling meetings in conference rooms. That’s why organizations looking for ways to improve effectiveness at all levels should consider conference room availability displays. Below we have outlined the top four reasons why companies need conference rooms –

• Conference room display eliminates ghost meetings

Meeting rooms appear as booked, but in reality, no one is using them. It is referred to as the ghost conferences, and it is one of the major reasons why meeting rooms have poor utilization. If there are no ghost meetings, scheduling conference rooms would be much easier & less time-consuming. With the appropriate conference room displays, you can eliminate the ghost meeting. The best conference room displays offer flexible check-in and ‘confirm booking’ feature. With the help of this, you can set up when check-in at the conference is needed. If no one checks-in from the conference room screen or the mobile booking app, the meeting room will be freed for others to book. No-shows can even be tracked with the help of conference booking software.

• Check availability on all conference rooms

Imagine that you walk down the meeting corridor & all meeting rooms are booked. You need a meeting room for the ad-hoc meeting, what do you do? From the given meeting room display you can check the availability of all conference rooms. The meeting room displays permit you to look for the available conference rooms on another floor or area of the organization. You can even walk up to any meeting room display, find the available meeting room on another floor & book that meeting room from the room display. That is flexibility at its best!

• Highlight vital information

This one is super obvious, but it does not make it any less vital. Displays inside your meeting rooms are going to have your employees’ attention much more than an email for this matter. Use a meeting room signage system to get highly important information to your employees while they are talking shop & in the zone.

• Control remotely

Since your conference room booking system is connected to the cloud, it can be controlled remotely to make the necessary changes and updates to your internal communication scheme. Examples include updating your content playlist, adding more clients or visitors to the meeting list, the time of a meeting, and switching your meeting to a larger & smaller meeting room.

If you are exploring a conference room display solution, Veris can help you. We are experts in this area & we can offer you guidance & help you to determine your needs.

Upgrade your Premises with Smart Visitor Management System by Veris

 

A smart visitor management system helps to provide effective control of the guests in your premises, maintaining records of visitors along with the issuance of gate passes to the guests. It helps in managing the safety of your area by preventing the entry of unauthorized personals in your office. Traditionally, offices maintain manual register entries for the Visitor Management that is time taking & difficult to maintain. It is almost impossible to produce visitor’s entries & exit reports after the end of the month or year-end. No visual proofs are maintained for the visitors that play a significant role in the security of the organizations.

Furthermore, visitor Management refers to the procedure of tracking each person who enters your office premises. The visitor might be a customer, consultant, client, candidate, contractor, or a relative of the CEO or any other employee. Anybody who is not your full-time employee is a guest for your office. With the digital visitor check-in software, you can officially track your guests in real-time as per your office safety needs, while ensuring the privacy & convenience of your guests. There are numerous benefits of upgrading your premises with a smart visitor tracking system, some of them are –

• It Enhances Office Productivity

A visitor registration system was first designed to boost the workflow & to overcome two major challenges of the workplaces. One, the receptionist being stuck with various visitors, & several interruptions at the reception area at the same time. In some organizations that do not have a receptionist, interruptions can cause huge chaos & it is believed that after every interruption it takes almost 20 minutes for the employees to regain their concentration. That certainly harms your employees’ productivity. The automated visitor management software simplifies life for everyone. It helps to streamline processes & makes the visitor registration process quick & easy.

• COVID-19 Facilities Management

The COVID-19 pandemic has made visitor management more significant than ever when it comes to keeping your visitors & staff safe. Electronic visitor sign-in system is integrated with touchless temperature scanning & monitoring software and hardware to track & limit access to those displaying and reporting COVID-19 symptoms.

• Provide Electronic Notifications

Visitor front desk app can be equipped with the ability to send electronic notifications via email & text. All such notifications might be intended for various purposes – informing receptionists that a new guest has arrived, alerting your employees that they have a visitor, or to communicate the emergency information to anyone on your premises, including fire, security threats, and severe weather information.

• Gain Insights from Detailed Reporting

The creation of detailed visitor reports offers employees the visual insights that help to improve the role functions inside your premises. Search criteria including – Visitor Type, Departure Time, Entry Time, Visitor Name, and Access Authorisation can be provided in real-time. It helps security teams, receptionists, and other employees to identify the data trends.

Veris offers a smart and digital Visitor Management System India which is the future for maintaining visitor records & it does a lot more than a person can. The manual Visitor Management System is not fool-proof. They are difficult & time-consuming to manage & effectively document things. But, automated visitor management software aids you to identify who is on your premises at any given point in time. Also, it will empower your staff to monitor & analyze the visitor patterns.