4 Hidden Benefits of Reception Management Software for Your Organization

Managing your office complex, or managing reception anywhere else can be exhausting work. Some of the real challenges of the job come with keeping track of everybody on your property at any one time. It includes people’s check-in, check-out, & everything in-between. But, have you ever measured that this important part of the job could be much easier? We promise it can be if you look at investing in the reception management software. There is nothing complicated about the visitor tracking system, despite how intimidating it sounds. The visitor management system is the system intended to augment or even replace the receptionist position in the lobby. They are completely automated digital interfaces used for checking in visitors, offering clear instructions, signage, & even maps for your visitors. They can print the badges, stream training videos, & even notify employees when the visitor has arrived for their visit.

These systems are significantly more accurate & reliable than outdated methods such as guest books, & also often come with additional attributes. Below are four hidden ways in which investing in one can help your business –

• Reinforced Branding

Most modern reception sign-in apps provide you the opportunity to reinforce your branding in the front-end of the solution. Hardware devices are customized to display the company colors and logos can be uploaded to the front-end of the solution & screensaver rolls are made to match brand guidelines. These are just a few options available to companies that want to fully integrate the Visitor Management solution.

• Improved Security

Enhanced safety is the most important benefit of the visitor management system. The organization, company, or workplace needs to be aware of everything which goes on within the premises. The capability to identify the guests allows staff to be prepared for unwanted circumstances. If someone has caused difficulty in the past they will be acknowledged quickly. The system also ensures that visitors can only enter the authorized areas.

• Increased Productivity

The groups & large parties can be pre-registered in the back-office before their arrival on-site. Once pre-registered, the individuals can modernize their on-site check-in experience by simply entering their details before alerting their host of arrival. While self-service check-in alternatives are beneficial to guests & other third-parties, receptionists experience one of the most dynamic productivity shifts because they can alleviate the burdens associated with processing the visitor check-ins & allocate more time to completing other tasks at hand.  

• Reduced Overheads

One of the primary benefits of guest registration software is how enhanced productivity & efficiency lead to reduced costs. For instance, the iPad receptionist app can eliminate the costs associated with traditional visitor management as there is no need to purchase new paper visitor book badges, thereby reducing recurring costs. The visitor management system increases productivity and also offers a great return on investment by reducing the running costs.

While this is not a complete list of every single benefit of a visitor management system, we hope it has highlighted some of the benefits of implementing the visitor management system in your workplace which you might not have been aware of.