It is vital that conference room schedule displays are helpful for booking information in real-time & make sure that the information presented is right for your office premises. The appropriate booking information for your organization is not certainly the right information for your business. You must be able to select what meets the information your conference room management software presents & how they present it. Your conference room displays must be easy to manage & include certain management tools. If you have more than ten meeting rooms it becomes time-consuming & difficult to see the status of each device & manage firmware updates, opening hours, and room display links if it has to be done locally on each device. The conference room availability displays should include the central management tool where you can monitor your devices, push out room display links, push out new firmware, set opening hours, power up & power downtimes, and push out special messages to your employees. LED lights, warranty period, & user authentication is also significant features you should consider when exploring your conference room scheduling solution. User authentication via RFID cards and personal pin code will provide you great tracking opportunities, & ensure you’re your employees only can check-in, prolong, or end meetings that they are attending.
- Foster a productive work environment
Consider the ways which make your work life easier & people more productive. The meeting room displays help individuals to find the right room & make reservations easier by linking the meeting room displays directly into your calendar or booking system like Outlook and Microsoft 365. No more running around conference rooms to explore if one is available. There is no more meeting room theft. Meeting room scheduling systems also alleviate the confusion of availability. Less wasted time, better and more productive meetings, the option to extend meeting times, instantly locating appropriate meeting rooms are all features & benefits that enhance your company productivity.
- Eliminate room sharking
Room sharking happens when someone is exploring the meeting room for their meeting & simply walks into the room that looks free, but really isn’t. When the person who has actually booked the room shows-up there is an awkward moment. This scenario is not only awkward; it generates an unproductive work environment, where co-workers have unnecessary conflicts over conference rooms. Conference room displays eliminate the room sharking problem as no one needs to walk into the conference room without booking it.
- Know instantly when the meeting room is occupied
Large overview displays show meeting room availability at a glance. Instead of going to Outlook and your calendar on your workstation to check availability, employees only need to check the large overview screen for the instant overview of all the meeting rooms, see which are available, & go. So, your meeting can start in just a few seconds, not in minutes.
- Check availability on the go
Sometimes it’s just not practical to explore and reserve the conference room for a 10-minute phone call or a quick one-on-one. Most of the individuals just go to the nearest empty conference room without checking if the meeting room is actually available or if somebody has a meeting which starts soon. A conference booking software lets you check instantly if the meeting room is available & for how long from right outside the door.
Adopting a Conference room booking display system by Veris is an essential investment for your organization. Thus, go ahead and gain a win-win situation for your business.
Meeting Room Management System
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