Why a Visitor Screening System is Important for your organization?

 

Creating a peaceful workplace environment where your employees feel safe is very much important. Feelings of security & comfort are the key to overall success & productivity. Your staff will feel safer and more comfortable knowing that any strangers on-site have been treated through the visitor screening system & screened accordingly. At the most basic level, screening visitors in-office systems perform an important chore of tracking who is on your premises. More innovative COVID-19 visitor management systems can track when visitors arrive, limit where they are permitted to go, control the length of their stay & even screen them against openly available background data. Simply put, touchless visitor management software gives you maximum control over your visitors accessing your facilities, the key aspect to keeping those facilities safe & secure. There are some reasons why you should adopt touchless visitor check-in for your premises:

Improve Your Efficiency

A visitor screening solution does not only assist your premises in data tracking or management but also offers you better control over unwanted guests. The visitor management software also helps in improving the efficiency of visitor check-in or check-out procedure. It assists you to get quick & detailed visitor verification immediately.

Increased Accuracy & Efficiency

Your visitor management software will increase the accuracy of visitor records and making them fool proof. Using numerous techniques such as photo verification, ID scanning, & electronic signature capture can certify you the visitor data is accurate & valid. There are no human errors, illegibility issues & threats of data being deleted. The background check & database screening will add another layer of effectiveness to your safety strategy. Having an automated visitor management system for your guests sign-in makes the procedure fast without any need of engaging someone to manage the same. You will save time, work, & the expense of hiring human labor with your visitor management system.

Safety & Security of Employees

Among different considerations, the facility managers have to review the significance of safety & security for their faculty members, employees, and guests. While some facilities work within closed doors, the number of daily visitors is undoubtedly low. Due to the operating nature of some organizations, individuals are expected to arrive at the facility to conduct business and request services.

Automatic notifications

The next convenient thing which you can have from using the visitor screening software is an automatic notification for workers when their visitors have arrived at their lobby. With pre-recorded data & questionnaires, the visitor registration procedure can run quickly. Furthermore, the system can send instant notifications via email, SMS, & even WhatsApp messages. The system enables your employee to prepare everything quickly, like a meeting room and presentation tools if necessary.

Who is Entering in your Facility?

Nevertheless, the facility managers should have some understanding & control over who is entering & exiting their premises at all times. In doing so, the facility managers will comfort the employees by allowing them to know that appropriate protocols are in place to ensure their safe & secure operational environment. The visitor screening system by Veris is significant because having such control is the deterrent for all individuals considering even to arrive with the capricious and malicious intents. All such intentions can range from theft, harassment, vandalism, & violence. Unfortunately, in all such cases, the facility managers would ask why we did not have the system in place, and in such situations then the importance of visitor screening becomes clearer.

The visitor Management system by Veris is responsible for welcoming, processing & monitoring guests at your worksite. Visitor Management systems are tools used to perform practice & range from basic, such as logbooks, to advanced software systems that can be integrated with options such as biometric scanners, surveillance cameras, & lists of unwelcome visitors.

Key Benefits of Visitor Screening Software that Transform Your Business

 

A visitor screening software helps companies to manage guests on their premises in the most flawless manner. Visitors can check-in and check-out via a self-service system which boosts the overall experience of visitors & enhances the security of your premises.

The touchless visitor sign-in system is very helpful for companies, colleges, schools, manufacturing facilities, government agencies, hospitals, etc. for a seamless check-in and check-out. Now, no more manual visitor log books are needed at the front desk. Some companies are still using traditional visitor management strategies such as registers, guest books, & so on. It increases a lot of paperwork that leaves chances of errors & it is really difficult & time-consuming to manage effectively. All such traditional outdated systems would not offer the safety which your organization is exactly looking for. The solution is an automated Covid-19 ready visitor management system which fixes all these problems.

If you are searching for an all-in-one visitor screening solution for visitor registration, security, badging, tracking of the guests, visitor log reports, etc. take a look at the below-mentioned key benefits of a visitor screening solution which transforms your business –

• Store your visitor data automatically

A touchless visitor check-in software can print ID cards with the barcode. When staff scans the code it will automatically display visitor data along with the photograph, visit records, & health condition of the card owner. The ID card is useful to make simpler the visitor registration on their next visit as they don’t have to register the same person again and again. Furthermore, the questionnaire is helpful for the contact tracing if visitor turns out COVID-19 positive.

• Effortless reservations with the touchless visitor management software

The visitor screening software makes it easy for organizations to manage visiting schedules. The employee can set meeting times on the system calendar, filling in visitor’s data, their purpose of visiting, & sending questionnaires to the visitor via email. The system also helps hotel visitors to make reservations. From the hotel managers’ outlook, the system enables them to limit maximum visitors. Thus, the hotel would not exceed 50% maximum capacity.

• Digital screening via questionnaires

Screening is an important thing to do to make sure that every employee and visitor entering your building is in healthy condition, either it is their body temperature checking and filling in questionnaires about the health. But if this procedure still runs manually, your guests will take some time to complete surveys, and it will form a long line.

Screening visitors in the office can help you to simplify the data collection procedure. Your receptionists can input visitor data swiftly into the system, & the visitors can fill in questionnaires from tablet computers available at the reception desk. You can do it better if you offer them a separate registration. Doing so will let your customer fill in their data from their cell phone & reduce unnecessary lines. The use of visitor management has advantages well beyond only recording that enter your resource. All such systems can offer the initial professional impression on visitors & offer the defined procedure based on your visitor policy.

Do you need a Touchless Visitor Sign-in System?

The modern invention of touchscreen technology marked an essential change in the way organizations interact with technology in their everyday life. But, what if you get a new way to control a visitor sign-in system that is completely touchless? It sounds farfetched, but that’s exactly what Veris’s new touchless visitor sign-in solution can do. As more organizations around the world are returning to work, every preventative measure counts in reducing the impact of COVID-19 in their workplace. The execution of digital visitor screening software like Veris is a great measure in minimizing the risks of face to face interactions. Veris permits you to do away with the paper sign-in sheets that can be loaded with harmful germs & touched lots of people in a day. There are countless benefits for workplaces using Veris for touchless visitor screening solutions, and now with touchless visitor check-in for iPad, managing visitors & keeping your staff safe becomes easier. Going touchless is easier than you think.

• Touchless digital check-in

Covid-19 ready visitor management apps allow you to pre-register your visitors for a smoother check-in. With Veris’s touchless visitor management software, visitor sign-in & convenient digital forms are already built-in. Your guests can fill out their personal information, add a photo, & give their reason for visiting before even setting foot on your property. No communal kiosks shared pens, and sign-in sheets are required. Make sure your touchless visitor management software has strong encryption so that your data stays secure.

• Pre-registration helps you to manage your office capacity

Having insights on the number of individuals in your building has always been helpful when it comes to the space-planning & abiding by fire codes. Moreover, it is even more critical as companies become more concerned with physical distancing & managing capacity, most of the duties fall on facilities leaders’ head. By involving guests to pre-register, you can foresee how many individuals you will have on your premises at any given time to keep your workplace density at a safe level.

• Use touchless visitor management system for contact tracing

Contact tracing is one of the effective ways to reduce the spread of coronavirus & other contagious illnesses. In a recent survey, 35% of the employees said they expect their employers to inform them if they have potentially been in contact with somebody who reports testing positive for coronavirus. Contact tracing on the premises is much easier if you have a record of every worker who was on the premises during the period of plausible exposure. If you prefer to use your touchless visitor management system for this purpose, you can simply ask every worker to pre-register on the days they are coming to the office & you will maintain a digital record.

• Checking out with Veris Touchless

When your guests are ready to leave it is as simple as scanning their printed visitor badge or Fast Track QR code using the iPad & check-out is complete.

Veris’s touchless iPad check-in lets your reception manage your guests coming to your office without requiring them to touch the iPad check-in kiosk. The procedure can be simply managed from the web dashboard to ensure a smooth check-in procedure for staff, visitors & contractors alike.