Electronic Visitor Management System

Organizations are looking for innovative & environmentally friendly technologies to empower employees, visitors and all other stakeholders interacting with their business. The main goal is to remove friction from an ongoing process. Many organisations while on this inside adopt the most advanced technology to digitally transform their workplace; yet they many times completely overlook the need of technology to transform the very first interaction point- their lobby! Using conventional log books has its list of negative impacts. Impression, perception, security, data management, compliance, productivity…. all these possible spheres that can be hit if an electronic visitor management system is not in place. 

Why Electronic Visitor Management System?
Now to understand why an electronic visitor management system is important, let's have a look at the functionalities one could never get through with the boring log book:
• Capture authentic visitor data with pictures
• Your branding and Theme on the self-seviced kiosk
• A sleek iPad to replace the dusty logbook
• Guest Wi-Fi provisioning
• Active Directory/HRMS Integration
• Real-time Dashboards with Advanced Analytics
• GDPR Enabler
• Calendar Integration
• Bulk Invites
• and what not!

Customizability
Every visitor is supposed to enter some details while checking in at the reception and that could vary for different organizations. Let's talk about the conventional log book, you got your new log book printed for visitors to check in, the next day you realize that you may need few more of their details but since it's already printed, it cannot be edited but you always have the option to get another log book for your office, well an electronic visitor management system has an admin dashboard and you could add more fields at any time and even edit the existing ones. In other words, it's very easy to customize as per the changing needs.

Efficiency
The biggest application an electronic visitor management system has found is for multi-tenant buildings, basically a building with various number of companies working with respective processes on different floors and they have a single reception where their respective visitors register first and since the conventional log book is not dynamic so the visitor has to register again after reaching the designated company in the building which is ambiguous and frustrating for both visitor and staff, but now it is changing since an electronic visitor management is dynamic and visitors can select the designated company from the list in the tablet placed at the reception itself and proceed with check-in for the respective company that prevents the need of registering again.

Productivity
That is the biggest win offered by an electronic visitor management system
NO MORE
• Long queues for the visitors to register
• Security Breaches
• Unattended reception
• Hassled receptionist
• Paper wastage
The innovative electronic visitor management system is not only a smart device but also serves a great purpose for delighting your visitors. Not only it helps in ensuring the security of your office and staff but at the same time takes care of visitors and ease them with higher mobility by printing nice looking badges with their information on it and directs them to the exact department with no hassle to check-in again.

Visitor Management System for Schools

We always take a good care of our kids at home and want to ensure their highest level of security everywhere. When our kids go to school then it becomes school’s responsibility to ensure their well being but some incidents occurred recently put a question mark, on how secure today's schools are and when we are sending our kids to school, are we trusting the right people with our child. When it comes to visitor management system for schools, they are still using conventional forms of it i.e. a log book and a pen and whoever comes to these schools can easily fool the authorities with wrong information and later on after committing crime, run off the school premises and leaves no trace to track, would you really rely your child’s security on a notebook and a pen.

Why Employ visitor management system for schools
There are multiple reasons but in order to simplify it, let’s consider a scenario and find out if a visitor management system was installed, how that would have helped and even avoided such situation:

Scenario:
A fake Service Provider enters into school building: Cases of kidnapping are common in many countries and a country like India is already on the hot list, suppose an unknown person comes to your school with a bad intention of kidnapping a kid, he comes to your school reception and enters his name, phone number, address and moves on and these details that were supposed to be authentic are surely falsified, now he moves on and does whatever he came for and later on when school finds out about this, they rush to the same log book entry, Ask the receptionist or guards to recollect what he looked like, These front desk personnel; with the multitude of their responsibilities surely don’t focus on every face; and alas… the inefficiency leads to a dead end! This is a situation of high vulnerability, both for the child and his/ her family and for the school that has its reputation on-line!

Solution:
If a Visitor management system for schools would be employed at your reception then as soon as a person arrives at your reception it will require you to enter a name then, he would need to enter his mobile number and an OTP would be sent instantly to authenticate the mobile number, and no one will be able to not falsify that. After that he would be asked to show his government I.D so that visitor management software installed on iPad could take a picture and after that his current picture would be taken and then he would be given a temporary I.D card with all the details on it. Only then would he be allowed to proceed. Visitor management systems for school s have a dashboard for admins that provides the details about every entry made. For instance, Veris; India’s leading visitor management tool allows all visitor entries to be saved on the Veris cloud; so, it can be retrieved effortlessly without the effort of managing registers. Veris allows data management with smooth analytics and real-time reports of all visitor movement. Any bad incident can be avoided and tracked with authentic information.

Installation of visitor management system for school
You would be surprised to see that how easy it is to install such a smart and innovative visitor management system at your school’s reception, a cloud based smart visitor management system as offered by Veris comes with great compatibility and customization that would keep your reception free from registers. You would only have to keep a Tablet on your reception that would be connected to a small printer to print QR code enabled badges for visitors and all the information would be saved on cloud directly that would be accessible to you on live.veris.in/vms/login/ through any desktop. It’s a simple, hassle free visitor management system for school which is ideal to improve your commitment towards ensuring your responsibilities to those vulnerable kids and to their parents.

Benefit of installing visitor management system for school
You will be enjoying countless benefits from installing visitor management system at your school,
1. Your school image will improve.
2. Your commitment for security at your school premises will be enhanced.
3. Parents could easily rely on your school security for their children.
4. You will be able to stand out from other schools those which are not using such systems.
5. All the entries would be available, even the parents who were looking to get admission for their child, and you could contact them later.
6. Teachers could check in and check out and you could assure their timings.
7. Invite your visitors and give them authorized parking plus a QR code, which you could send from Veris mobile app on their cell phones, which they could scan at the reception and entry will be automatically captured without having them to manually enter their details.
8. Show your Brand/School logo on check in tablet screen to let visitors get your brand impression and get notified to every visitor.
9. Customise your visitor management system as per your requirement of details.

Veris Cloud Based Visitor Management System

A recent brand experience study revealed that 81% businesses believe that it is the brand experience that is a more effective driver of performance than even marketing communication. The same study, conducted by The Chartered Institute of Marketing, also found that 75% marketers agree that how to position the brand and its values plays a major role in most major business decisions. In fact, brand experience is the top priority for business across the globe, a trend that is expected to continue in 2019.

Why Brand Experience?

So, why are companies, large and small, so focused on brand experience? Well, Neilsen’s latest Total Audience report reveals that that largest single population that any business would target is made up of millennials and Gen Z, accounting for 48% of the total population. And, if businesses need to target this largest demographic, they have to give them what this target audience desires. CNBC is not the only one to report that millennials and Gen Zers prioritize experience over material possessions. They prefer to spend money on something that gives them a positive experience, rather than the usual big cars and luxury assets.

And, brand experience gives them just what they are looking for, since it focuses on providing a multi-sensory experience that will create a meaningful and long-lasting experience with a brand. In addition, this target audience is what has often been called “digital natives.” They love the advantages technology has to offer to simplify life.

So, what does all this have to do with a cloud-based visitor management system? The answer is simple – where does a visitor have the first experience of your business? At the doorstep of your premises, of course. This is, therefore, where the brand experience should begin.

Veris Brings the Gift of Customizability

Veris has developed visitor management software that offers amongst the highest levels of customizability in India. It allows businesses to provide visitors tailormade check-in and check-out processes that are user-friendly, fast and efficient, while providing a high level of security. Here’s a look at the features that can be customized to give visitors the perfect brand experience:

Customized Check-in

With the Veris guest management system, businesses get a tech-based solution for visitors to check-in at the premises. The welcome screen can be customized with your own logo and colors, while the information collected from the visitor can also be customized according to what data you would like to collect. This data can then be used for further analysis, as well as marketing efforts. You can add a brand message to the welcome screen as well. In fact, some companies in India have customized this visitor management system to provide a slide show, conveying company-specific information to visitors, between check-ins. The best part is that the visitor receives a quick, smooth and efficient experience of your business, right at the doorstep.

Customizable Dashboard

To ensure the highest levels of security, specific and customized monitoring of people entering and leaving your premises, the dashboard can be customized so that the admin or security team can monitor multiple remote locations simultaneously, in real time. With a simple drag-and-drop feature, the dashboard can be customized to provide emergency notifications, alerts and even generate compliance reports in the format of your choice for both audit and admin purposes. All the data can be saved in Excel or CSV format and securely stored on the cloud, with customized filters for targeted reporting.

Web Check-In & More

When you have people who frequently visit your premises or you invite certain people to your office, you can make the experience even more streamlined for them. With the admin being able to pre-fill 70% of the visitor’s data beforehand, all the person needs to do when they arrive is to have their picture clicked for the visitor’s badge and sign the NDA. To make it even more efficient, the invitee can actually fill in all the required information during their commute to your premises via the web check-in facility. All you have to do is send them the link with the invite. In addition, the host is notified as soon as the invitee checks in, so that you can give them a truly red-carpet welcome.

With a guest management system that allows you to choose the type of experience you want to give visitors of your business, you can truly create a luxurious brand experience for everyone. The visitor management software can also be customized to allow employees to efficiently and quickly check in and out of the premises, adding to employee satisfaction.

Visitor Management System (VMS)

We all come across the time when visitor management system was nothing more but entering our credentials/details on a piece of paper and it is still in practice while we are evolving with innovation and visitor management system is getting innovative and instead of papers businesses are employing smart visitor management tools for the ease of visitors. Data is very important for any business and you never know who is showing up on your door step, it could be a business lead or an asset employee going to register on a piece of paper, in order for you to access that information later at the end of the day you might end up going through all the entries made in your visitor management system which is nothing but just a piece of paper which could be associated with errors and most of the business won’t call it a dependable mode of visitor management system.

Latest Innovation in Visitor Management System

Veris brings you the latest innovation in visitor management system through reliable smart devices and portals for you visitors to register at your business concierge. A system which is so innovative as well as enough to make a smart impression about your business and as easy that a layman could use. We understand your business requirement that you may not want to hassle yourself with the wires and installation requirement of such a smart system, as a reason of that we bring the smartest cloud based data storage system which will keep you free from installing any hardware at your office and information will directly be stored in our smart cloud based system, which you could access anytime with ease.

Applications of smart visitor management System

Before I introduce you with the advantages of employing such smart management system, I want you to ask these questions from yourself.

• How often it happens to us that we make impression about anything we see or observe?
• How would you like to make an unforgettable impression about your business?
• How would you feel about a business where the first interaction is with a smart self-check-in device?
• Do my recurring visitors have to register again?
• Will I be notified about someone I am eagerly waiting for?
• Will I be able to showcase my logo?
• Is it easy to customize? 
• What if my internet goes down and the system goes offline?

Well if these are your questions or expectations from our visitor management system then the answer is yes to all of them. The best impression would be achieved by our self-check-in system through a device which will take all the required information you want with respective I.D photograph which will be available to you anytime. The recurring visitors can fetch details entered on prior visits and will be processed faster. You could enable the notification for arrival of you visitors. You could showcase your logo and even run a smart slideshow about your business brand. The biggest application of our smart visitor management system is that it is very easy to customize. Electric cut could be common in some cities and as a reason of that we provide smart data sync after internet recovery so as to not loose important data while the system was offline.

Go Green Go Smart Go Innovative Go VMS

Big organizations are struggling to go green and regular initiatives are taken to call themselves green organizations, we bring you the smart and impressive and innovative and green system which could be your first step towards making your place an environment friendly place, say no to papers to get details of your visitors, employ smart visitor management system(vms) to prove your dedication towards building a paperless work place. 

By employing our system, you are not only supporting the cause but you are also taking initiatives towards going innovative and smart.

For more information on Visitor Management System visit- https://www.getveris.com/

Go Paperless with Veris: The Green Visitor Management System

Did you know, 40% of the world’s commercially cut timber is consumed by the paper producing industry? The production also requires an upsettingly high amount of water: 10 litres for a single A4 sheet. Given that we are already experiencing the adverse impact of climate change and deforestation, the time is ripe for businesses to create paperless workplaces. One crucial area that is often neglected when we think of green offices is the visitor management process at the reception. Most companies still rely on log books & printed badges.

This is where a cloud-based access management system can come to the rescue. And, when you choose Veris, one of the most trusted visitor management softwares in the Indian corporate landscape, you get much more than just the ability to go completely paperless. You get a smooth, streamlined and efficient process that ensures high levels of security for your office premises.

Benefits

When you choose to deploy the best visitor management system for your premises, you evaluate it on many tangents, one being the significant reduction in your carbon footprint.

Read More @ Veris -  Visitor Mangament system