4 Hidden Benefits of Reception Management Software for Your Organization

Managing your office complex, or managing reception anywhere else can be exhausting work. Some of the real challenges of the job come with keeping track of everybody on your property at any one time. It includes people’s check-in, check-out, & everything in-between. But, have you ever measured that this important part of the job could be much easier? We promise it can be if you look at investing in the reception management software. There is nothing complicated about the visitor tracking system, despite how intimidating it sounds. The visitor management system is the system intended to augment or even replace the receptionist position in the lobby. They are completely automated digital interfaces used for checking in visitors, offering clear instructions, signage, & even maps for your visitors. They can print the badges, stream training videos, & even notify employees when the visitor has arrived for their visit.

These systems are significantly more accurate & reliable than outdated methods such as guest books, & also often come with additional attributes. Below are four hidden ways in which investing in one can help your business –

• Reinforced Branding

Most modern reception sign-in apps provide you the opportunity to reinforce your branding in the front-end of the solution. Hardware devices are customized to display the company colors and logos can be uploaded to the front-end of the solution & screensaver rolls are made to match brand guidelines. These are just a few options available to companies that want to fully integrate the Visitor Management solution.

• Improved Security

Enhanced safety is the most important benefit of the visitor management system. The organization, company, or workplace needs to be aware of everything which goes on within the premises. The capability to identify the guests allows staff to be prepared for unwanted circumstances. If someone has caused difficulty in the past they will be acknowledged quickly. The system also ensures that visitors can only enter the authorized areas.

• Increased Productivity

The groups & large parties can be pre-registered in the back-office before their arrival on-site. Once pre-registered, the individuals can modernize their on-site check-in experience by simply entering their details before alerting their host of arrival. While self-service check-in alternatives are beneficial to guests & other third-parties, receptionists experience one of the most dynamic productivity shifts because they can alleviate the burdens associated with processing the visitor check-ins & allocate more time to completing other tasks at hand.  

• Reduced Overheads

One of the primary benefits of guest registration software is how enhanced productivity & efficiency lead to reduced costs. For instance, the iPad receptionist app can eliminate the costs associated with traditional visitor management as there is no need to purchase new paper visitor book badges, thereby reducing recurring costs. The visitor management system increases productivity and also offers a great return on investment by reducing the running costs.

While this is not a complete list of every single benefit of a visitor management system, we hope it has highlighted some of the benefits of implementing the visitor management system in your workplace which you might not have been aware of.

Key Benefits of Visitor Screening Software that Transform Your Business

 

A visitor screening software helps companies to manage guests on their premises in the most flawless manner. Visitors can check-in and check-out via a self-service system which boosts the overall experience of visitors & enhances the security of your premises.

The touchless visitor sign-in system is very helpful for companies, colleges, schools, manufacturing facilities, government agencies, hospitals, etc. for a seamless check-in and check-out. Now, no more manual visitor log books are needed at the front desk. Some companies are still using traditional visitor management strategies such as registers, guest books, & so on. It increases a lot of paperwork that leaves chances of errors & it is really difficult & time-consuming to manage effectively. All such traditional outdated systems would not offer the safety which your organization is exactly looking for. The solution is an automated Covid-19 ready visitor management system which fixes all these problems.

If you are searching for an all-in-one visitor screening solution for visitor registration, security, badging, tracking of the guests, visitor log reports, etc. take a look at the below-mentioned key benefits of a visitor screening solution which transforms your business –

• Store your visitor data automatically

A touchless visitor check-in software can print ID cards with the barcode. When staff scans the code it will automatically display visitor data along with the photograph, visit records, & health condition of the card owner. The ID card is useful to make simpler the visitor registration on their next visit as they don’t have to register the same person again and again. Furthermore, the questionnaire is helpful for the contact tracing if visitor turns out COVID-19 positive.

• Effortless reservations with the touchless visitor management software

The visitor screening software makes it easy for organizations to manage visiting schedules. The employee can set meeting times on the system calendar, filling in visitor’s data, their purpose of visiting, & sending questionnaires to the visitor via email. The system also helps hotel visitors to make reservations. From the hotel managers’ outlook, the system enables them to limit maximum visitors. Thus, the hotel would not exceed 50% maximum capacity.

• Digital screening via questionnaires

Screening is an important thing to do to make sure that every employee and visitor entering your building is in healthy condition, either it is their body temperature checking and filling in questionnaires about the health. But if this procedure still runs manually, your guests will take some time to complete surveys, and it will form a long line.

Screening visitors in the office can help you to simplify the data collection procedure. Your receptionists can input visitor data swiftly into the system, & the visitors can fill in questionnaires from tablet computers available at the reception desk. You can do it better if you offer them a separate registration. Doing so will let your customer fill in their data from their cell phone & reduce unnecessary lines. The use of visitor management has advantages well beyond only recording that enter your resource. All such systems can offer the initial professional impression on visitors & offer the defined procedure based on your visitor policy.

Why Conference Room Schedule Display is Important?

 

We all know the feeling of something not being vital for a business. Conference room schedule displays typically fall under that particular category, but if you stop & think about it, conference room management software does add value to the organization. Digital signage has a myriad of uses in the corporate sector, but perhaps one of the best is using conference room scheduling solutions to get the most out of your conference rooms.

Let’s be honest, managing meeting rooms can be a huge hassle and often waste a lot of your time. In a given workweek, the employees could be spending several hours arranging & scheduling meetings in conference rooms. That’s why organizations looking for ways to improve effectiveness at all levels should consider conference room availability displays. Below we have outlined the top four reasons why companies need conference rooms –

• Conference room display eliminates ghost meetings

Meeting rooms appear as booked, but in reality, no one is using them. It is referred to as the ghost conferences, and it is one of the major reasons why meeting rooms have poor utilization. If there are no ghost meetings, scheduling conference rooms would be much easier & less time-consuming. With the appropriate conference room displays, you can eliminate the ghost meeting. The best conference room displays offer flexible check-in and ‘confirm booking’ feature. With the help of this, you can set up when check-in at the conference is needed. If no one checks-in from the conference room screen or the mobile booking app, the meeting room will be freed for others to book. No-shows can even be tracked with the help of conference booking software.

• Check availability on all conference rooms

Imagine that you walk down the meeting corridor & all meeting rooms are booked. You need a meeting room for the ad-hoc meeting, what do you do? From the given meeting room display you can check the availability of all conference rooms. The meeting room displays permit you to look for the available conference rooms on another floor or area of the organization. You can even walk up to any meeting room display, find the available meeting room on another floor & book that meeting room from the room display. That is flexibility at its best!

• Highlight vital information

This one is super obvious, but it does not make it any less vital. Displays inside your meeting rooms are going to have your employees’ attention much more than an email for this matter. Use a meeting room signage system to get highly important information to your employees while they are talking shop & in the zone.

• Control remotely

Since your conference room booking system is connected to the cloud, it can be controlled remotely to make the necessary changes and updates to your internal communication scheme. Examples include updating your content playlist, adding more clients or visitors to the meeting list, the time of a meeting, and switching your meeting to a larger & smaller meeting room.

If you are exploring a conference room display solution, Veris can help you. We are experts in this area & we can offer you guidance & help you to determine your needs.

Upgrade your Premises with Smart Visitor Management System by Veris

 

A smart visitor management system helps to provide effective control of the guests in your premises, maintaining records of visitors along with the issuance of gate passes to the guests. It helps in managing the safety of your area by preventing the entry of unauthorized personals in your office. Traditionally, offices maintain manual register entries for the Visitor Management that is time taking & difficult to maintain. It is almost impossible to produce visitor’s entries & exit reports after the end of the month or year-end. No visual proofs are maintained for the visitors that play a significant role in the security of the organizations.

Furthermore, visitor Management refers to the procedure of tracking each person who enters your office premises. The visitor might be a customer, consultant, client, candidate, contractor, or a relative of the CEO or any other employee. Anybody who is not your full-time employee is a guest for your office. With the digital visitor check-in software, you can officially track your guests in real-time as per your office safety needs, while ensuring the privacy & convenience of your guests. There are numerous benefits of upgrading your premises with a smart visitor tracking system, some of them are –

• It Enhances Office Productivity

A visitor registration system was first designed to boost the workflow & to overcome two major challenges of the workplaces. One, the receptionist being stuck with various visitors, & several interruptions at the reception area at the same time. In some organizations that do not have a receptionist, interruptions can cause huge chaos & it is believed that after every interruption it takes almost 20 minutes for the employees to regain their concentration. That certainly harms your employees’ productivity. The automated visitor management software simplifies life for everyone. It helps to streamline processes & makes the visitor registration process quick & easy.

• COVID-19 Facilities Management

The COVID-19 pandemic has made visitor management more significant than ever when it comes to keeping your visitors & staff safe. Electronic visitor sign-in system is integrated with touchless temperature scanning & monitoring software and hardware to track & limit access to those displaying and reporting COVID-19 symptoms.

• Provide Electronic Notifications

Visitor front desk app can be equipped with the ability to send electronic notifications via email & text. All such notifications might be intended for various purposes – informing receptionists that a new guest has arrived, alerting your employees that they have a visitor, or to communicate the emergency information to anyone on your premises, including fire, security threats, and severe weather information.

• Gain Insights from Detailed Reporting

The creation of detailed visitor reports offers employees the visual insights that help to improve the role functions inside your premises. Search criteria including – Visitor Type, Departure Time, Entry Time, Visitor Name, and Access Authorisation can be provided in real-time. It helps security teams, receptionists, and other employees to identify the data trends.

Veris offers a smart and digital Visitor Management System India which is the future for maintaining visitor records & it does a lot more than a person can. The manual Visitor Management System is not fool-proof. They are difficult & time-consuming to manage & effectively document things. But, automated visitor management software aids you to identify who is on your premises at any given point in time. Also, it will empower your staff to monitor & analyze the visitor patterns.