How Integrated Workplace Management System Benefit your Business Premises?

There is no denying that Integrated Workplace Management System or IWMS has been able to achieve greater importance in a present business environment that is ever-changing. Since business or office procedures are getting transformed every day, tools & procedures for churning out the digital transformation in modern workplace environments are also changing. With the COVID-19 crisis still running rampant around the world, modern workplaces & offices need an entirely modern approach that builds on advancements & opportunities which have already been implemented. As the result, greater workplace efficiency can be encouraged.

What is an Integrated Workplace Management System?

Before we define IWMS, it is essential to learn what workplace management is all about. Workplace management is about facilities management where the major focus is on enhancing the overall workplace environment while also supporting the individuals who are working in it. Workplace management forms a part of the Integrated WorkplaceManagement System. A workplace management platform can be defined as a comprehensive software platform that helps in optimizing several facilities around it for serving the greater purpose. This purpose can be related to costs, sustainability, security, productivity, wellness, or compliance. It should be apparent that different workplaces pose different needs, which is why the integrated workplace management software helps the enterprise to create a meaningful strategy to meet all their specific requirements.

Benefits of Workplace Management Platform

Workforce management systems or facilities management software was developed for the business premises that are concerned with the productivity of their office employees. This system includes payroll benefits, HR administration, time & attendance systems, etc. Managers in every department are responsible for the productivity of the individuals who are working for them. But, in order for them to manage effectively, they might need assistance from artificial intelligence like what computers will provide. Managers handle every aspect of the business or department, hence their title. But, overseeing each aspect of the department they manage takes a lot of time & analysis. Therefore, they will find it beneficial to use managerial systems which make it easier for them to ensure that everything is doing well.

For instance, if you are a manager, you want a system that would allow you to see & check the performance of your employees just with a single click of your mouse. It will need a certain software which will let you see which of your employees have perfect attendance record & good performance that would qualify them for the promotion. This type of software is also useful for individuals who need to keep track of the progress of individual projects which are ongoing simultaneously. Instead of having to check records manually for each project, the manager can simply retrieve the files from his hard disk or online to see how it is doing & which objectives have or have not been met. The following are some of the major benefits of integrated workplace management software:

Ability to compile essential data for all organizational assets – 

The organization can have several assets, so, having the central database system for recording all relevant assets in real-time will be useful for the financial managers of the business enterprise. The enterprise will be able to manage all their assets without having to physically visit them all one by one, while also receiving regular updates on the go. IWMS is designed to interact with multiple solutions to help employees save time, optimize asset usage, capture 360° asset details, manage guests via visitor management system, instantly generate support tickets for crucial assets, etc. 

Ability to reduce needless expenditure & energy usage – 

With the help of workplace management software, business enterprises will be able to make stronger decisions when it comes to energy usage within their enterprise & the ways through which the same can be reduced. As a result, substantial savings can be enjoyed & the organization can contribute towards environmental sustainability. 

Ability to use resources and space optimally – 

With IWMS, business premises will be capable to create the space and resource usage strategy which fits with your enterprise goals. All such processes can be carried out by extending the overall lifecycle of your company assets and implementing the planned preventive measures, managing, & employing space across all your organizational premises. 

Capability to plan purposefully – 

Workplace management platform helps in keeping all vital information in one single space. It will be visible through the intuitive user interface. So, the business enterprise doesn’t have to perform manual checks all the time & interact with numerous platforms all at once. The time which is saved can then be utilized towards creating robust strategic planning for the company on how to efficiently utilize the resources. 

Several fields have been making use of the workplace management system & all of them have reported which being able to keep track of their companies' activities through this software has allowed them to pinpoint problems faster & more accurately and to draw up solutions in the same manner. While this system might not be necessary for today’s business organizations that maintain small offices, big companies will surely get benefit from the streamlined procedures which are offered by the program. From hospitals to auditing firms, several businesses will stand to gain from having a unified approach in keeping track of the achievement of the various goals that each of the departments is working to achieve. This is also a good way to take note of the goals that have yet to be reached and what can be done to fast-track the process of attaining these goals. In the end, higher productivity might be expected since faster work done means more work completed at the end of the day.

Conclusion

Over the years, an Integrated WorkplaceManagement System has evolved from something primitive to the cutting-edge, sophisticated, and sleek in today’s 21st century. It is a system that has been empowering several enterprise digital transformations all around the world so that employee efficiency & workplace productivity can be massively improved. Veris offers immediate benefits for both small and big businesses by providing an integrated workplace management system and hot-desking software. The system can be accessed from any mobile device with an Internet connection. This helps to bridge the gap between departments & allows your managers to stay focused on analytics rather than manual tasks.

Veris: Visitor Management System Becomes COVID Ready As Contactless Visitor Check-In Platform

The crisis of COVID-19 has comprehensibly escalated concerns when it comes to how businesses manage their visitors/guests. The coronavirus has made it vital for companies to limit unnecessary person-to-person contact & potential transmission incidents. We have heard from many clienteles exploring to alter the way they track, check-in, & collect information to protect their visitors & employees from the potential exposure to COVID-19.

Veris’s visitor management systems are doing their utmost to help businesses prevent the spread of COVID-19 when returning to work with our improved solutions. Veris’s visitor check-in platform will now be fully adaptable to take account of all the members of personnel entering & exiting your premises, including visitors, employees, guests, contractors, etc., & not just visitors. When entering & exiting the premises, each individual will be screened with various questions relating to their health & movement over the previous weeks. Incorporating the Covid-19 ready visitor management System by Veris that can adapt to these changes is a requirement for all organizations seeking to be active in containing any future threat of the coronavirus reoccurring. Visitor screening solution by Veris helps to –

 

Reduce visitor exposure to COVID-19 with the pre-registration process – The visitor management system by Veris allows staff to preregister the expected guests for their specific dates & times. Businesses can require their guests to preregister, upload their necessary information including a proposal, contract, or license, and submit a photograph. With this attribute, repeat visitors can enjoy the streamlined check-in procedure.

 

Reduce visitor exposure to coronavirus with the contactless visitor sign-in – In pre-coronavirus times, companies, digital solutions & platforms contributed to eliminating the traditional paper sign-in procedures, as well as streamlining the administration procedures like appointments & scheduling. In today’s COVID-19 era, it is crucial than ever to go digital for the health & safety of your employees. Visitor screening & verification using modern contactless sign-in technology are on the fast track to becoming commonplace in the office lobbies, replacing paper visitor books. Veris’s touch-free methods of registering visitors, for one, allow customers & personnel to sign in by using their mobile device. It is a hygienic approach that not only makes visitor sign-in procedures well-organized but also minimizes the need for staff to continually disinfect surfaces.

 

Reduce visitor exposure to COVID-19 with quick check-in – Upon arrival & confirmation that your guests are who they claim to be, the guest can be presented with a temporary access credential that reflects information previously submitted.

 

Reduce visitor exposure to COVID-19 with visitor screening – The lobby is the first line of defense against the COVID-19 outbreak in the workplace. Before guests, staff, and customers enter your premises, your front desk workers must screen them to prevent potentially infectious individuals from entering your workplace. So, many companies that have returned to offices are now using the touchless visitor management software to administer the temperature checks & daily health surveys to screen visitors, employees, contractors, & customers before they enter the premises.

With a good visitor management procedure & some careful contingency planning, businesses can follow COVID-19 measures with ease. They can focus on the touchless system, traceability, & controlled experience. The health of employees & visitors depends on your ability to mitigate coronavirus spread through a well-designed visitor management system India by Veris. 

How Does Your Organization Get Benefit from Visitor Management System by Veris?

 

How do you manage your visitors in your organizations? Is it still by conventional pen & paper method? The paper-based method is time-consuming and complex. Furthermore, it can’t give you proper data regarding visitors, time spends on each visitor, visitor history, the number of visitors visits your premises, etc. Using the visitor management system can ease your work; make you well-organized in managing your visitor data. There are many more reasons why you should go with a VMS. This article shows how visitor management software can benefit your organization.

Reduced Labor Costs

A good visitor management solution by Veris enables you to cut down your labor costs in many ways. Allowing automated check-ins & check-outs and self-registration capabilities, with the system, you would not need receptionists at your front desk to welcome your guests. This can be very useful when you receive large groups of guests. The visitor registration app for android also comes with functions that enable you to help your visitors and find the location of the host efficiently. The system will also help you effectively manage cameras, sensors, doors, & other software via automation, thus enabling you to reduce your manual work, thereby reducing your labor costs.

Access Control Integration

If a visitor needs the access card during his or her visit, one can be issued from the visitor management system – complete with the appropriate privileges configured in access control software. The level of access & when it expires can be established based on the visitor policy & requirements for the specific guest.

Build A Solid Reputation

Building a solid brand reputation is finally achieved by using the Visitor Management system. A good Visitor Registration System by Veris allows for developing mutual feelings of trustworthiness and reliance among employers & visitors. The visitors get enthralled by such an ambient & careful screening of all guests moving in & out of your premises. Therefore, you can count on visitor screening software for the successful development of your brand image.

Low-cost Solution

Contrary to high-tech visitor scanning security solutions, VMS is surely a low-cost solution. The major advantage of the Electronic Visitor Management app is that this system is not only flexible but also highly accessible. Furthermore, you can choose from different packages that depend upon your needs. It means that with little investment, you will get customized & all-inclusive visitor management software that doesn’t put a strain on your pocket.

Bolsters Security

Advanced visitor management software can check the entry of miscreants by acting as a visual deterrent. Individuals who are not entering for genuine transaction & business purposes will hesitate to reveal the personal details – including the display of authorized ID card & photograph which will be recorded on the system. Furthermore, to move within your premises, guests are provided temporary badges or access cards that allow entry only to certain sections of your building, thereby ensuring additional security.

Digital visitor management systems by Veris are commonplace in various successful businesses today, & with their benefits, it is not hard to see why. They offer a streamlined mode of tracking new guests and employees, keep them safe while on your business's premises.

Enough with Your Old Security System! Try the Newest Visitor Management System by Veris

Time to think forward now! Choose a better security system for higher security & safety of your premises. Scribbling in paper sheets or old logbooks is not safe now. You may come across numerous troublesome situations, so better go for the modern advancements. Do you feel safe and secure staying at your premises by using the pen & paper security system? Are you not changing your premise’s security system only because you are afraid of extra expenditures?

Stop Scribbling, Switch to Face Recognition System!

If you are one of them, who still believes in scribbling in the paper then you must upraise your standard & go for the advanced one now. Just writing the details in the paper & store the timing data cannot enhance the security in the present market. You need to opt for something safer. Just imagine, will you be able to establish comprehensive security at your premises just with the pen & paper security system? If not then, what is the solution you are currently trying to opt for? If you are confused, then probably your solution lies in the face recognition system's front desk software.

Are you stunned to know that electronic equipment i.e.visitor management software can replace the manual process? Then just don't stress yourself much as the hidden truth is “yes it really can”. Focusing on the technical part, the visitor management system India by Veris is based on “no human touch” technology. It means for the enrolment individual doesn’t have to touch the device like other punching machines. But, he or she has to stand in front of the device. It then captures the image of an individual & stores electronically in the database. During the re-visit of the individual, he or she needs to stand in front of the device again & it will capture the image. Then it will perform the matching procedure between the new patterns & the already stored patterns. If it will get a match then it will grant the permission.

Advantages of VMS Software –

The technology doesn’t stop here. Modern technology offers an ultimate solution called the visitor sign-in app which offers a greater number of advantages than other visitor log book systems. A few of the advantages can be enlisted as follows –

• The Buddy punching method can never occur with the face recognition system's visitor management solution. The system is based on 'no human touch' technology where individuals don’t have to touch any sensor or write data manually so, there is nothing to worry about buddy punching.

• Visitor management solution supports the electronic storage of data. VMS stores data permanently in its database of the computer; therefore, you do not have to worry regarding data storage. The data will never get tampered with or lost.

• The biometric visitor management system is designed with an alarm facility. This unique facility helps the system to alert the individuals in your premise by going off when the blacklisted individual tries to enter your premise without any authentication.

These are some advantages that make the visitor management solution actively strong & efficient. So, don’t have to think much, get the best security solution by Veris for your premises at a lower rate. Reduce untoward incidents by selecting the best visitor management system for your premises. It's time to replace your shabby old log book with a useful & modern system.

Why Meeting Room Scheduling Software is Essential for Businesses?

 

For many organizations, meeting rooms & venues are valuable resources that can be booked by the employees or sold to customers. With pen & paper schedules & noticeboards rapidly becoming the things of past, timetabling, meeting room booking app and meeting room display systems are vital for getting the best out of business premises & services, for employees and customers alike. In this article, we have outlined the benefits which your organization can attain from using the good-quality meeting room scheduling software, helping things run more efficiently, and providing a better return on investment.

 

Cutting Admin & Paperwork

Conference room booking systems remove the excess of manual work which can weigh down upon those responsible for managing conference room bookings and timetable of the meeting rooms & facilities. Allowing individuals to book their meeting room online takes away long-winded booking forms & the manual management of room diaries, with sophisticated systems capturing all essential information from room layout, to delegate numbers & even catering & equipment needs.

 

Minimizing Admin & Management Costs 

A well-designed and intelligent piece of cloud-based booking software will remove the need for the dedicated member of staff who organizes schedules & operates phones. Digital meeting room booking system lets employees organizing rooms & services in a synchronized & decentralized way.

 

Multiple Methods of Booking

Choosing the meeting room booking system which offers various avenues for booking can streamline the procedure of finding & reserving a room even easier. From web-based interface which can be accessed via any browser to mobile application or wall-mounted room display panel can offer staff that is always on move to be able to find & reserve rooms. Businesses that use Microsoft Outlook can leverage plug-ins that allows them to reserve meeting room right from Outlook and make life easier.

 

Double Bookings

Double bookings are very much annoying & a very common issue at shared office spaces as individuals are using different systems. So, two persons can end up booking the same room without knowing it. With Veris’s meeting room display system, users can book the same room resources at different times. It is a web app that is available from your desktop and your phone as well. You can also invite users from outside of your premises.

 

Flexible access 

24/7 access meeting room booking is great for the night-owl clients or the individuals living in different parts of the world. But, it is also going to be beneficial to staff who work late & who might need to schedule work at a time when your premises is otherwise empty. As your company helpdesk is not open all day, every day, unless you use a chatbot web helpline, your booking system has to be minimal-fuss & user-friendly.

 

Veris carefully designed their meeting room booking systems to have all the above benefits & to be adaptable to a huge number of potential business requirements and scenarios. There is also onsite & offsite support, to ensure that your staff and by extension your customers can get the most out of the tool. Feel free to contact us if you want to discover more about Veris’s meeting room booking to support your business growth.

Why Does Your Business Need Hot Desk Booking System?

 

There is no denying that the way individuals work is evolving. That’s why technology such as hot desk booking that allows employees to be more flexible & collaborative, is taking the workplace by storm. In this article, we are exploring how hot desk booking software can help facilities managers in different ways—from improving employee communication to cutting costs & much more.

Hot desking is the desk sharing trend that arose around the 1990s. In organizations with hot-desking software, workers take whatever desk is available, instead of having one allotted space. In the modern workplace, agility is crucial. Organizations are constantly exploring ways to support flexibility & foster innovation and teamwork. While the practice of hot desk booking solutions has been around for the past 20 years, it did not become commonplace until recent years. The hot desking app can cut the costs of running an office by up to 30%, so it is a popular choice among employers. Working space booking system offers benefits for employees, too. If you are still not convinced, here are the top reasons why you need a hot desk booking system in your organization –

 

Easy Access – The office hot-desking software allows users to make conference room booking reservations from the comfort of their homes using the web login & the mobile app. With this function, the employees can report to work with available desks & related equipment to get to work. It is helpful for large organizations with several shifting schedules but has a limited number of workstations. Contact centers, customer service, & sales consultation firms are some examples.

 

Access to Working Telephones & Power Outlets – Hot desk booking software integrates with its existing power outlet, WiFi connection, & telephone switches. There are various specified workstations devoted to professionals who would spend time in making & receiving calls in shared co-working spaces. There are installed phone cubicles or booths. On large premises, there is a telephone scheme for each desk.

 

Save On Real Estate Costs – Veris hotdesk office space bookingsystem can help organizations reduce their expenditures on overhead costs & real estate costs. The hotdesk booking system automatically assigns power supply, printers, telephone switches, & copiers to a confirmed reservation. Consequently, when the desk remains unbooked, the power supply & other amenities remain turned off. Organizations can save on real estate costs as they will not need a more extensive space to accommodate all employees. If their organization has shifting schedules, two employees can book the same desk but at different times.

 

Value for Money – Veris hotdesk reservation software is worth investing in as it automates your business operations & employee schedules. You only need to pay one time for software & only the number of desks you want your employees to access. The software offers reports & analytics which help facilities managers to track which spaces are most used & which areas remain unused. The Hotdesk booking system will also show who made reservations, cancelled, modified, or rebooked.

The major part of the facilities manager role is to generate an outstanding employee experience, & hot-desking is the tool that can help make that a reality. Hot desk booking software is the answer to numerous other common workplace issues that facility managers deal with regularly such as communication, employee connectivity, and real estate logistics. It opens up the breadth of possibilities within your office for both facilities managers and employees.

The Best Visitor Check-In Software Program you should go for

 

If you are having a seminar, party, or any other event you need a system that will allow you to easily monitor how your visitors are using your premises. It is impossible to follow individuals around to ensure that they are using your premises properly. The best & easiest way of going about it is having the visitor check-in system in place. There are numerous systems in the market which you can go with. The best of the lost is Veris Check-in Software.

 

Veris iPad check-in software

Veris’s electronic visitor sign-in software allows you to register, budget, & track visitors visiting your premises. You can register visitors or you can ask your visitors to register themselves. After registering your visitors, the visitor management system allows you to create IDs & print them. When it comes to tracking your visitors, you get a message when your visitor checks-in. The visitor check-in app is loved by many as it is easy to use. Even if the visitors have basic computer knowledge they are capable to register & print their badges without any problems. The visitor sign-in system also provides reliable customer support during business hours. Therefore, if you are having any problems you only need to reach the customer support desk & you will get all the help you need.

 

Increased security

This is probably the most obvious benefit that comes with having a visitor management system on your premises. In the event, there is a problem in the building you can simply identify it by going through the records. Burglars & other harm-causing individuals are less likely to attack your premises as they know that your building is under scrutiny. This system also helps you lock out event-crashers.

 

Maintain Confidentiality

In today’s data-secure era, it is vital to maintain the confide

ntiality of those who visit your facility to protect your business and your visitors’ privacy. The visitor registration app captures data in numerous ways that never reveals who checked-in before your visitors’ arrival. All information is stored in the visitor management software database, secured by your administrator & password protected by your operating system and the safety features of VMS.

 

Look More Professional

Nothing says ‘basic’ like the handwritten ID badge, and if you are reading this, you are exploring to find the better way. Level up your business image with ID badge printed credentials & secure visitor management working in tandem with the access control system. Your front desk is the first impression you will make on guests, including new hires, clients, & VIP guests. Make sure you look as professional as possible to get off to a good start!

 

These are some of the reasons why you need to have a visitor management system on your premises. When choosing the program go for one which is easy to use & can be easily integrated with other systems. You should remember to get it from the reputable touchless visitor management software company. If looking for reputable software you should get Veris software. It is a simple, but powerful solution which fits a variety of clienteles. Whether a high-security facility or a small business, Veris’s visitor management software can be tailored to fit your needs.