Why Does Your Business Need Hot Desk Booking System?

 

There is no denying that the way individuals work is evolving. That’s why technology such as hot desk booking that allows employees to be more flexible & collaborative, is taking the workplace by storm. In this article, we are exploring how hot desk booking software can help facilities managers in different ways—from improving employee communication to cutting costs & much more.

Hot desking is the desk sharing trend that arose around the 1990s. In organizations with hot-desking software, workers take whatever desk is available, instead of having one allotted space. In the modern workplace, agility is crucial. Organizations are constantly exploring ways to support flexibility & foster innovation and teamwork. While the practice of hot desk booking solutions has been around for the past 20 years, it did not become commonplace until recent years. The hot desking app can cut the costs of running an office by up to 30%, so it is a popular choice among employers. Working space booking system offers benefits for employees, too. If you are still not convinced, here are the top reasons why you need a hot desk booking system in your organization –

 

Easy Access – The office hot-desking software allows users to make conference room booking reservations from the comfort of their homes using the web login & the mobile app. With this function, the employees can report to work with available desks & related equipment to get to work. It is helpful for large organizations with several shifting schedules but has a limited number of workstations. Contact centers, customer service, & sales consultation firms are some examples.

 

Access to Working Telephones & Power Outlets – Hot desk booking software integrates with its existing power outlet, WiFi connection, & telephone switches. There are various specified workstations devoted to professionals who would spend time in making & receiving calls in shared co-working spaces. There are installed phone cubicles or booths. On large premises, there is a telephone scheme for each desk.

 

Save On Real Estate Costs – Veris hotdesk office space bookingsystem can help organizations reduce their expenditures on overhead costs & real estate costs. The hotdesk booking system automatically assigns power supply, printers, telephone switches, & copiers to a confirmed reservation. Consequently, when the desk remains unbooked, the power supply & other amenities remain turned off. Organizations can save on real estate costs as they will not need a more extensive space to accommodate all employees. If their organization has shifting schedules, two employees can book the same desk but at different times.

 

Value for Money – Veris hotdesk reservation software is worth investing in as it automates your business operations & employee schedules. You only need to pay one time for software & only the number of desks you want your employees to access. The software offers reports & analytics which help facilities managers to track which spaces are most used & which areas remain unused. The Hotdesk booking system will also show who made reservations, cancelled, modified, or rebooked.

The major part of the facilities manager role is to generate an outstanding employee experience, & hot-desking is the tool that can help make that a reality. Hot desk booking software is the answer to numerous other common workplace issues that facility managers deal with regularly such as communication, employee connectivity, and real estate logistics. It opens up the breadth of possibilities within your office for both facilities managers and employees.