Meeting Room Management System for Modern Workplace

Every company has things they struggle with, but the universal issue which plagues numerous companies is inefficiencies surrounding booking meeting rooms. Think about it – how much time do you & your employees spend booking meetings & communicating details, only to walk over to room you booked to see another meeting taking place?

Not only do meeting inefficiencies waste time, but they also waste money. An estimated 37 billion dollars is spent on unproductive meetings. Luckily, there is the solution—one that seamlessly integrates into your office in order that you can cut down on the time and effort spent booking meetings. With the meeting room scheduling system, there are various benefits that you can gain right off the bat. Below, we discuss some of the main advantages of having a conference room booking system to manage your meeting rooms.

Eliminate Conflicts & Double-Booking Automatically

The proper room booking system will mechanically detect & prevent users from booking rooms which already have meetings. This pre-emptive method of detection & prevention eliminates the majority of office productivity correlated problem of having to find the vacant room.

Coordination of Services

The meeting room booking system permits staff to request services like man-power for the setup of space, catering & resources such as A/V, conferencing units & computers along with room reservation. This offers a single interface where all meeting-related activities can be tracked. Changes to the meeting timings & room location are seamlessly transmitted to numerous parties involved. This can be a serious time-saver & a confidence booster for meeting requestors while simplifying the life of resources & catering team.

Track and Monitor Visitors

Tracking & monitoring visitors can be key to improving customer service but without accurate data, it can be complicated to identify if there are any flaws in your customer service. Meeting room reporting can track visitors to your building on a daily, weekly, or monthly basis & analyze business peaks to make sure which customer wait time is minimized & there are sufficient staff members available. With a long-term reporting solution, you will also have access to historical data to see if your organization is performing better year-on-year, or to prepare for upcoming events.

In a modern office, it is imperative to have the meeting room booking system that replaces more manual techniques of room reservations. With a proper meeting room booking system in place, offices can see vital improvement in productivity, morale while experiencing better use of office space. Business rules & policies can help make rooms available to individuals who need it. Various methods of interacting with the system can address the needs of staff that are desk-bound or on the move. Veris offers the best and high-quality conference room scheduling software which helps you to manage your meetings accordingly. With our meeting room scheduler, you are able to track and monitor all your meetings.